Free online form templates (160)

HR & employment 20

Hiring, onboarding, time off, reviews and exits — forms for every step of the employee lifecycle.

Business & clients 13

Client intake, quotes, orders, feedback and approvals for small businesses and freelancers.

Bug report An online bug report form for software teams to capture reproducible, detailed issues from users and testers. 20 questions · 3 pages Client intake A simple new-enquiry form for freelancers and small agencies to learn what a prospective client needs before the first call. 14 questions · 2 pages Complaint form A calm, structured way for customers to tell you what went wrong and what would put it right — every complaint filed as a PDF the moment it lands. 21 questions · 3 pages Contact details A quick, single-page way to collect or update someone's name, email, phone, address and how they'd like to be reached. 8 questions Order form Let customers place an order online, with delivery details and billing info, before you send the invoice. 31 questions · 3 pages Partnership inquiry A structured way for other organisations to pitch a partnership, sponsorship or collaboration idea to you. 20 questions · 2 pages Product return request Let customers request a return, refund or exchange online, with everything you need to process it in one place. 20 questions · 3 pages Project brief Collect a clear, complete brief from a client before any creative or project work begins. 24 questions · 4 pages Quote request Collect everything you need to send an accurate quote, from one clear online form. 20 questions · 3 pages Service booking Take service and appointment booking requests online, with a preferred and alternative time in every submission. 19 questions · 2 pages Supplier evaluation A structured scorecard for rating a supplier's performance and compliance over a review period, with a clear recommendation at the end. 20 questions · 4 pages Support ticket Let customers report a problem online, with priority, description and screenshots captured in one clear submission. 17 questions · 2 pages Vendor information Onboard a new supplier with one clean form covering company details, contacts, payment information and compliance documents. 23 questions · 4 pages

Events & community 10

Registrations, RSVPs, volunteer sign-ups and bookings for events, clubs and community groups.

Donation pledge Let a supporter record what they intend to give, how often, and how you may thank them — no card details collected. 24 questions · 3 pages Event registration Sign attendees up for an event with a ticket choice, session picks and dietary questions that only appear when someone's actually staying for dinner. 14 questions Membership application An online application for joining a club or association, covering membership tier, household members, interests and a signed code of conduct. 22 questions · 4 pages Party RSVP A quick, friendly RSVP for birthdays and get-togethers — who's coming, how many, and any allergies to plan for. 12 questions Speaker proposal Run a call for papers or call for speakers online, from bio and abstract through to travel needs. 24 questions · 3 pages Sports team registration Register players for the season — age group, kit, medical details and guardian consent for under-18s — all in one online form. 27 questions · 5 pages Venue booking request Take structured event enquiries — date, guest numbers, layout, catering and AV — so you can send a tailored quote faster. 24 questions · 3 pages Volunteer sign-up Recruit new volunteers with a form that captures availability, role interests, skills and an emergency contact in one go. 22 questions · 3 pages Wedding RSVP A simple online reply card for guests — attendance, plus-ones, meal choices and a song request — that files itself into your planning. 14 questions · 2 pages Workshop sign-up Fill your workshop sessions with a sign-up form that captures session choice, experience level, goals and access needs up front. 16 questions · 3 pages

Education & family 20

Enrolments, permission slips, childcare and school forms for teachers, parents and families.

Health & care 13

Intake, medical history, consent and care forms for clinics, practitioners and carers.

Counselling intake Let a new client share what brings them to counselling, their history and goals, before their first session. 26 questions · 5 pages Dental intake A new-patient form covering dental history, current concerns, relevant health details, comfort needs and insurance — before anyone sits in the chair. 27 questions · 5 pages Elderly care intake Get to know a new resident or client as a person, not just a set of care needs, before they arrive. 34 questions · 5 pages Emergency contact & medical info Collect the allergies, medication and emergency contact details a school, club or care setting needs to act fast. 22 questions · 4 pages Eye exam intake Gather a patient's vision history and symptoms online before their appointment, so the optometrist starts with the full picture. 23 questions · 4 pages Home care assessment Assess what support someone needs at home, from mobility and personal care to home safety, before care begins. 27 questions · 5 pages Medical history An online health history questionnaire covering past and current conditions, surgeries, family history and lifestyle, ahead of a consultation. 23 questions · 5 pages New patient intake Register a new patient before their first appointment, so your time together can focus on their care. 29 questions · 5 pages Pet boarding intake Check-in details for boarding or pet-sitting, so a pet's routine, health and vet information travel with them. 29 questions · 5 pages Prescription refill request Let patients request a repeat prescription online, with everything your practice needs to process it safely. 21 questions · 3 pages Telehealth consent Collect consent, a quick tech check and safety details before a patient's first video or phone appointment. 21 questions · 4 pages Vaccination consent Collect screening answers and signed consent before a vaccine is given — for an adult, or completed by a parent or guardian. 30 questions · 4 pages Wellbeing check-in A short, regular pulse check on mood, sleep and stress, with a simple way to ask for a follow-up conversation. 15 questions · 2 pages

Property & rentals 9

Rental applications, maintenance requests, inspections and move-in / move-out forms.

Architectural change request Let homeowners submit exterior change requests to the architectural committee, with plans and contractor details attached. 27 questions · 4 pages Holiday rental guest registration Register every guest before arrival — ID, party details, vehicle, pets and signed house rules — without a single paper form at the door. 24 questions · 3 pages Landlord reference An online form for a previous landlord or agent to give a factual reference for a rental applicant, based on their own records. 25 questions · 4 pages Maintenance request An online form for tenants to report a repair, with the problem, how urgent it is, access permission and photos all in one place. 18 questions · 3 pages Move-in inspection A room-by-room condition report that both the tenant and landlord sign off on, filed as a PDF the moment it's submitted. 29 questions · 4 pages Notice to end tenancy An online notice for a tenant to give a move-out date, arrange key return, and tell the landlord where to send the deposit. 27 questions · 4 pages Property viewing request Let prospective tenants and buyers request a viewing online, with the details you need to confirm a time. 21 questions · 3 pages Rental application Let prospective tenants apply for a property online, with everything a landlord needs to assess the application. 26 questions · 4 pages Roommate agreement Put your house rules in writing together, then have every roommate sign the same document. 39 questions · 4 pages

Finance & insurance 10

Expense claims, payment plans, claims and financial intake forms.

Bookkeeping client intake An online intake form for bookkeepers and accounting firms to scope a new client's business and quote accurately. 31 questions · 4 pages Direct deposit authorization Collect a payee's bank details for salary or other payments — including an optional split across two accounts — with a signed authorization. 25 questions · 4 pages Financial hardship request Give customers a respectful, structured way to explain a difficult situation and ask for a payment arrangement. 27 questions · 5 pages Home insurance claim An online claim form for damage or theft at a property, covering the cause, affected areas, a list of items, and photos or quotes. 29 questions · 4 pages Investment risk profile A neutral online questionnaire on goals, time horizon, experience and attitude to risk, to open a conversation with an adviser. 22 questions · 5 pages Invoice dispute An online form for customers to query an invoice: which lines are wrong, why, how much is disputed, and what would resolve it. 22 questions · 4 pages Tax document checklist Let clients tell you what income they had this year and upload the matching documents, all in one online checklist. 29 questions · 5 pages Trade credit application Let business customers apply for a credit account online, with company details, references and an optional personal guarantee. 41 questions · 4 pages Travel insurance claim File a travel insurance claim online — cancellation, medical treatment abroad, baggage or delay — with receipts and reports attached. 31 questions · 4 pages Vehicle insurance claim An online first-notice-of-loss form for a car or motorbike accident, theft or damage, with room for the other driver, police report and photos. 37 questions · 5 pages

Hospitality & travel 10

Guest registration, bookings, transfers and travel forms for hotels, tours and hosts.

Airport transfer booking An online booking form for car services and drivers that captures flight details, addresses, passengers and luggage in one request. 25 questions · 3 pages Catering order An online order form for caterers to capture an event's date, menu, dietary needs and delivery details in one go. 29 questions · 4 pages Child travel consent letter Record a parent's written consent for a child travelling without one or both parents, with trip and accompanying adult details. 39 questions · 5 pages Group travel registration Collect every traveller's passport, rooming, health and emergency details in one form, ready to hand to airlines and hotels. 32 questions · 5 pages Guest satisfaction survey A short post-stay survey for hotels and B&Bs, with ratings for each part of the stay and automatic follow-up on low scores. 17 questions Hotel guest registration Let guests complete their registration card online before arrival, so check-in is quicker for everyone. 32 questions · 4 pages Lost item report An online form for guests, diners or passengers to report a lost item, with details a staff member can match against found property. 21 questions · 4 pages Restaurant reservation request Take table requests online, with everything the kitchen and front of house need to know before a guest arrives. 17 questions Tour booking Take guided tour and excursion bookings online, with dates, party size, pickup and accessibility needs all in one request. 21 questions · 2 pages Visa invitation letter request Collect exactly what's needed to prepare a signed invitation letter for a visa application, straight from passport details. 29 questions · 4 pages

IT & operations 10

Access requests, bug reports, change requests and equipment forms for IT and operations teams.

Access request An online form employees and contractors use to request new, changed or removed system access, routed straight to their manager for approval. 25 questions · 4 pages Change request An online form for proposing a change to systems or infrastructure, with the risk, testing and rollback plan spelled out before anyone approves it. 33 questions · 4 pages Equipment checkout An online sign-out form for lending equipment that records the borrower, the item's condition, its accessories and the due date, with a signature. 21 questions · 3 pages Feature request Collect product ideas from customers or colleagues in a consistent format, starting with the problem rather than the solution. 17 questions · 3 pages IT incident report An online form for reporting an IT outage or fault: what's affected, when it started, the symptoms, and how many people are impacted. 23 questions · 3 pages Offboarding checklist A structured way to make sure equipment, access and handover are all closed out properly when someone leaves. 27 questions · 4 pages Personal data breach report An internal form for staff to report a suspected data breach as soon as they spot it, so your organization can respond quickly. 24 questions · 4 pages Software request Let staff ask for new apps or SaaS tools online, with the cost, business need and a short security check captured up front. 27 questions · 4 pages Vendor security questionnaire A structured third-party security assessment covering governance, technical controls, incident handling and certifications. 38 questions · 5 pages Website update request Turn scattered "can you update the website" emails into one structured request with the page, content and deadline attached. 22 questions · 4 pages

Trades & field work 10

Job sheets, site inspections, safety checks and work orders for trades and field teams.

Cleaning service checklist A room-by-room record cleaners fill in on a phone or tablet after every visit, with the client's sign-off built in. 24 questions · 4 pages Daily site log A site supervisor's end-of-shift diary — weather, workforce, work done, deliveries, delays and safety — filled in from a phone in a few minutes. 36 questions · 4 pages Equipment pre-use inspection A daily operator check for plant and machinery that flags defects, tags unsafe equipment out of service, and saves every check as a signed PDF. 24 questions · 4 pages Home improvement estimate request Let homeowners describe a renovation project and share photos so contractors can put together an accurate estimate. 31 questions · 4 pages Job completion sign-off An online handover form where the customer confirms finished work, lists any snags, rates the job and signs to accept it. 22 questions · 3 pages Pest control service report One report per visit — pests found, exactly what was treated, and the safety advice given to the client. 30 questions · 4 pages Site safety inspection Walk a work site, record pass or fail against a full safety checklist, and log corrective actions in one form. 25 questions · 4 pages Subcontractor pre-qualification Vet subcontractors before they set foot on site — trades, insurance certificates, safety record and references in one form. 48 questions · 5 pages Vehicle daily check A driver's five-minute walk-round check of a fleet vehicle, with defect reporting built in and every check kept on file. 23 questions · 3 pages Work order One record per job, from the initial request through parts and labour to a signed customer sign-off — no separate job sheet needed. 32 questions · 4 pages

Sports & wellness 10

Club memberships, fitness intake, waivers and team registrations for sport and wellness.

Class booking A simple online form for booking a spot in a yoga, pilates, spin, HIIT or other fitness class, with extra questions for first-time attendees. 17 questions Coach application For clubs and academies recruiting coaches: experience, qualifications, safeguarding consent and availability, all in one place. 28 questions · 4 pages Gym membership sign-up Sign up new gym members online, from plan and payment choice to a health question and signed terms, in about five minutes. 25 questions · 3 pages Massage intake & consent An online intake and consent form covering session preferences, a health screening for contraindications, and signed consent. 23 questions · 4 pages Nutrition intake questionnaire A thorough new-client questionnaire covering diet, allergies, habits and goals — ready before your first consultation. 27 questions · 4 pages Personal training intake Everything a trainer needs before session one: goals, training history, injuries, lifestyle and availability. 28 questions · 4 pages Race registration Take entries for a run, ride or triathlon online, with everything race day needs already on file. 26 questions · 4 pages Sports injury report Record an injury at training or a match, from what happened and the first aid given through to clearance to return. 32 questions · 3 pages Tournament entry Enter a team into a tournament or league online, with division, squad list, kit colours and entry fee in one submission. 23 questions · 3 pages Weekly fitness check-in A five-minute weekly form for coaching clients to report progress, energy and struggles between sessions. 20 questions

Nonprofit & faith 10

Volunteer, donor, beneficiary and congregation forms for charities and faith communities.

Beneficiary intake An online intake form for charities and community groups to register someone they support and understand what help they need. 30 questions · 4 pages Board member nomination An online nomination form for nonprofits, clubs and associations putting candidates forward for a board, committee or trustee election. 27 questions · 4 pages Ceremony booking request An online request form for places of worship and community halls that host weddings, namings, coming-of-age ceremonies and memorials. 29 questions · 3 pages Congregation membership A warm, thorough way to welcome new members and learn about their household, interests and how they'd like to get involved. 25 questions · 4 pages Food bank registration Register a household for food support with dietary needs, delivery preferences and eligibility captured in one private form. 24 questions · 5 pages Fundraiser sponsorship Sign up business sponsors for your fundraiser or event, with their level, logo and invoice details in one place. 26 questions · 4 pages Grant progress report Give grantees a structured way to report progress, spending and outcomes back to a funder, with evidence attached. 36 questions · 5 pages Mentoring programme application One online application that adapts itself for mentors and mentees, so you can start matching people faster. 30 questions · 5 pages Prayer request Let your congregation share a prayer request online, in confidence or by name, and choose exactly who can see it. 13 questions · 2 pages Volunteer hours log Let volunteers log each session's date, hours and activity themselves, with mileage and expense claims built in. 24 questions · 3 pages

Feedback & surveys 8

Surveys, polls and feedback forms to hear from customers, staff, students and members.

Client testimonial Ask happy clients for a quote and a rating, with their exact permission for how their name, company and photo may be used. 17 questions · 2 pages Course evaluation End-of-course feedback covering the course itself, the instructor, workload and pace, with room for open comments. 17 questions · 4 pages Customer feedback survey A short, general-purpose survey covering overall rating, likelihood to recommend, and specific aspects of your product or service. 8 questions · 2 pages Employee engagement survey An anonymous, structured pulse check on how your team feels about their work, their manager and their future here. 17 questions · 5 pages Event feedback A post-event survey that rates the day overall, scores individual sessions, and asks the right follow-up questions based on how people answer. 16 questions · 3 pages Patient satisfaction survey Quick, anonymous feedback after a visit — ratings, a recommend score, and space for comments. 15 questions · 3 pages Student feedback survey An anonymous, five-minute survey that asks students how a class is really going, and how they learn best. 13 questions · 2 pages Training feedback Evaluate a course, workshop or training session — content, trainer and relevance — right after it ends. 19 questions · 3 pages

Legal & consent 7

Consent, release and declaration forms — a starting point you check against your own situation.

Confidentiality acknowledgement A simple online way to have someone read your confidentiality terms and confirm, in writing, that they accept them. 18 questions · 3 pages Data processing consent Let customers, members or supporters agree — purpose by purpose — to how you use their personal data, and record every choice. 13 questions · 3 pages Fitness waiver & health screening Combine a PAR-Q-style health screening with an assumption of risk and release before someone starts training with you. 24 questions · 3 pages Medical records release An online authorization letting a healthcare provider release your records to you or someone else, for a stated purpose and time period. 30 questions · 4 pages Photo & video release Let the person in the photo choose exactly how their image, video or voice may be used — nothing assumed, nothing bundled. 16 questions · 2 pages Whistleblowing report Let people raise a concern about wrongdoing confidentially or anonymously, with the facts captured clearly from the start. 20 questions · 3 pages Witness statement Collect a clear, first-hand account of what someone saw and heard, organised for an investigation rather than a casual retelling. 24 questions · 4 pages