Team Kit Order Form Template

What is the team kit order form template?

Kit orders are a classic club headache: sizes scribbled on a sheet at training, two players asking for the same number, and a name misspelt on a shirt that can't be returned. This template collects every order in the same structured way, so the kit secretary can tally sizes per item and send the supplier one clean list.

The person ordering gives their name, email and mobile, the player's name if it's someone else, their team, and whether this is the player's first kit order. On the items page they tick what they want — match shirt, shorts, socks, training top, tracksuit, rain jacket or kit bag — and only the sizes and quantities for the ticked items appear. A paragraph holds your price list, and parents can ask to try sizes on at a sizing session first.

The printing page asks for a shirt number, name on the back or initials on a tracksuit, each only when chosen. Payment and delivery records the order total, the amount paid, how they're paying (with a reference and proof of payment for bank transfers), and whether to collect from the club, give to the coach or post home. Each order is saved as a PDF in your FileIt vault.

Who uses a team kit order form?

• A junior football club collects new-season kit orders from every age group
• A netball team orders matching training tops with initials
• A rugby club takes orders for rain jackets and kit bags before winter
• A school sports department orders team shirts with numbers for a tournament
• A running club sells club vests and checks bank transfer references
• A kit secretary reorders for players who joined mid-season

Questions on this team kit order form

31 questions over 4 pages · includes file upload, conditional questions, multiple pages, consent checkbox.

The team kit order form, page by page

1 Player

Parent or player name, email, mobile, the player's name if different, a required team, and whether this is the player's first kit order with the club.

2 Items & sizes

A placeholder for your price list, then 'What would you like to order?' Each ticked item reveals its own required size — and for shirts, shorts and socks a quantity — so nobody is asked about items they didn't choose. A final yes/no asks whether they'd like to try sizes on first.

3 Printing

Optional personalisation: a shirt number (1–99), a name to print (up to 12 letters, exactly as it should appear) or initials for a tracksuit. Each detail only appears when that option is ticked.

4 Payment & delivery

A required order total and the amount paid, how they're paying, a payment reference and proof of payment for bank transfers, and delivery — collect from the club, give to the team coach, or post home, which asks for the address. Then a needed-by date, notes and a required agreement to the order terms.

Make the template yours

• Replace the price list paragraph with your own items and prices, and change the currency
• Edit the item list and sizes to match your supplier's range
• Rename the teams to your club's age groups and squads
• Remove printing if your kit is plain
• Set a close date so orders stop before you send the bulk order
• Change the order terms to your own returns policy

Tips for a better team kit order form

• Run a sizing session before the order window closes to cut down on exchanges
• Ask coaches to confirm shirt numbers before you order printing
• Export responses to CSV and count sizes per item for the supplier order
• Match bank transfer references against your statement before ordering
• Close the form on a fixed date and send one bulk order

Team kit order form: frequently asked questions

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Templates are a starting point. Check that the questions and any wording about consent, privacy or terms suit your situation and the rules where you are. Page last reviewed 2026-10-01.