Fire Safety Inspection Checklist Template

What is the fire safety inspection form template?

A fire safety inspection checklist is used on a routine walk-round of a building or site to confirm fire precautions are still working: extinguishers present and in date, alarms tested, escape routes clear, emergency lighting working and fire doors closing properly. This template covers twenty-four items in four groups, then records failures, priority, actions and an overall result.

Paper fire logs often record that an alarm was tested but not what else was looked at, and findings get lost between the walk-round and whoever needs to fix them. A form keeps each check, the actions and photos together, and makes the inspection record easy to find later.

It runs on FileIt's Forms app, included on every FileIt account. Fire wardens or facilities staff complete it on a phone as they walk round, and each inspection becomes a PDF in your vault under the building.

Who uses a fire safety inspection form?

• Weekly fire alarm test and walk-round
• Monthly emergency lighting and extinguisher checks
• Quarterly fire safety inspection of a multi-floor building
• Checks on a construction site as the building changes
• An ad hoc check after an event, alteration or fire drill
• Keeping a record of fire safety checks for a landlord or insurer

Questions on this fire safety inspection form

24 questions over 4 pages · includes signature, file upload, conditional questions, multiple pages, consent checkbox, ratings.

The fire safety inspection form, page by page

1 Premises & inspection

Premises, address and the area or floors inspected come first, with the date, time, the inspector's name and role, and whether this is a weekly, monthly, quarterly or ad hoc check.

2 Fire safety checks

Four matrices are marked Pass, Fail or N/A: extinguishers and equipment (six items), alarms and detection (five), escape routes and exits including emergency lighting (six), and fire doors and housekeeping (seven). A final question asks whether anything failed.

3 Findings & actions

A failure opens what failed and where, the highest priority found, anything fixed on the spot, actions with owner and due date, and who it was reported to. Everyone can record the date of the last fire drill, whether enough fire wardens are on site, and attach up to eight photos.

4 Sign-off

The inspector sets the overall result — satisfactory, satisfactory with minor actions, or unsatisfactory — confirms the declaration and signs.

Make the template yours

• Add a dropdown of your buildings or floors
• Add items for sprinklers, dry risers or smoke vents if you have them
• Create separate weekly and monthly versions with just the checks due
• Send unsatisfactory results to your facilities manager's address
• File inspections into a folder per building
• Add a field for the alarm call point tested this week, so you rotate through them

Tips for a better fire safety inspection form

• Fix blocked exits and propped fire doors immediately — don't wait for an action plan
• Rotate the call point used for the weekly alarm test
• Check emergency lighting by simulating a power failure, not just looking at the indicator
• Look behind doors and in stores for combustible waste
• Record a photo of any fault before and after fixing
• Your professional servicing contract doesn't replace routine checks

Fire safety inspection form: frequently asked questions

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Templates are a starting point. Check that the questions and any wording about consent, privacy or terms suit your situation and the rules where you are. Page last reviewed 2026-09-28.