What is the pilates studio intake form template?
A good Pilates teacher adjusts every session to the person in front of them, and that starts with a proper intake. This template asks new clients what a studio needs to know — their experience, what they want from Pilates, any injuries or conditions, and whether they're pregnant or recently postnatal — and finishes with your studio policy and a signature.
Page one covers contact details and 'Your Pilates experience', from brand new to trained teacher. Anyone who isn't brand new is asked where and when their last class was. Clients tick the sessions that interest them (mat, reformer, private, duet, pregnancy or postnatal, online) and the goals they care about, such as core strength, posture or getting back to exercise after a break, with space to say more.
Page two is health. A current or recent injury asks for details; a checklist covers osteoporosis, blood pressure, disc problems, joint replacements, recent surgery, hernia and pelvic floor concerns. The pregnancy question branches: pregnant clients give their trimester and due date, postnatal clients give the weeks since birth, the type of birth and anything they've noticed since. The studio policy and consents close the form, and the signed intake is filed as a PDF in your FileIt vault.
- Best for
- Pilates studios, reformer studios, independent teachers and physio-led classes
- Filled in by
- The new client
- Time to complete
- About 4 minutes
- Includes
- Experience level, goals, injuries and conditions, pregnancy or postnatal branch, policy, signature
Who uses a pilates studio intake form?
- A reformer studio asks every new client to complete it before their intro session
- An independent mat teacher sends it when someone books a first private lesson
- A pregnant client joining prenatal classes shares her trimester and due date
- A new mum returning to exercise tells her teacher the weeks since birth and any concerns
- A studio collects intakes for a beginners' course starting next month
- A client with a past back injury explains it before choosing between mat and reformer
Questions on this pilates studio intake form
28 questions over 2 pages · includes signature, conditional questions, multiple pages, consent checkbox.
1 You & your goals
- Full name*
- Date of birth*
- Mobile*
- Email*
- Your Pilates experience* Brand new to Pilates · A few mat classes · Regular mat classes · Experienced on the reformer or other equipment · Trained or training as a teacher
- Where and when was your last class? asked only when it applies
- Which sessions interest you?* Mat classes · Reformer classes · Private one-to-one · Duet (two people) · Pregnancy or postnatal classes · Online classes
- What would you like Pilates to help with?* Core strength · Posture · Flexibility and mobility · Balance · Getting back to exercise after a break · Supporting another sport · Stress relief · General fitness
- Tell us more about what you'd like to achieve
- Other exercise you do each week
- How did you hear about us? Friend or family · Instagram or Facebook · Search engine · Walked past · Health professional · Other
2 Health & studio policy
- Do you have an injury, or pain anywhere at the moment or in the last 12 months?*
- What and where is the injury or pain, and is it being treated?* asked only when it applies
- Do any of these apply to you?* Osteoporosis or osteopenia · High blood pressure · Heart condition · Disc or spinal problem · Joint replacement · Surgery in the last 12 months · Hernia · Pelvic floor concerns · None of these
- Anything your teacher should know about these? asked only when it applies
- Are you pregnant, or have you given birth in the last 12 months?* No · Yes — I'm pregnant · Yes — I've given birth in the last 12 months · Prefer not to say
- Which trimester are you in?* asked only when it applies First (up to 13 weeks) · Second (14–27 weeks) · Third (28 weeks onwards)
- Due date asked only when it applies
- Has your midwife or doctor said anything about exercise we should know? asked only when it applies
- What did they say? asked only when it applies
- How many weeks since you gave birth?* asked only when it applies
- Type of birth asked only when it applies Vaginal birth · Caesarean section · Prefer not to say
- Have you had your postnatal check-up? asked only when it applies
- Anything you've noticed since the birth? asked only when it applies Abdominal separation (diastasis) · Leaking or pelvic heaviness · Back or pelvic pain · None of these
- My health information*
- Studio policy*
- News and offers
- Signature*
The pilates studio intake form, page by page
1 You & your goals
Full name, date of birth, mobile and email. 'Your Pilates experience' is required; everyone except complete beginners is asked 'Where and when was your last class?'. Required checklists for 'Which sessions interest you?' and 'What would you like Pilates to help with?' (with an Other option), then a box to say more, other exercise each week and how they heard about you.
2 Health & studio policy
A required question about injury or pain in the last 12 months, with details on a yes. A required conditions checklist — details asked unless 'None of these' is ticked. 'Are you pregnant, or have you given birth in the last 12 months?' reveals trimester, due date and anything a midwife or doctor has said for pregnancy, or weeks since birth, type of birth, postnatal check-up and concerns for postnatal clients. Then your studio policy placeholder, required consents for health information and policy, an optional news consent and the signature.
Make the template yours
- Replace the policy placeholder with your booking, cancellation, grip-sock and refund rules
- Edit 'Which sessions interest you?' to list the classes on your timetable
- Add your reformer weight or height limits as help text if your equipment has them
- Remove the pregnancy branch if you don't teach pre- or postnatal clients
- Add a question about preferred teacher if you have several on staff
- File intakes in a vault folder per teacher or per studio location
Tips for a better pilates studio intake form
- Read the health page before the first session, not at the door
- Ask returning clients to fill in a fresh intake after a pregnancy, surgery or long break
- Keep the goals in mind when you write a client's programme and refer back to them later
- Decide which teachers can open the PDFs, since they hold health details
- Use the Responses table filters to find everyone who ticked reformer before you schedule extra sessions
Every response becomes a PDF in your vault
The signed intake is saved as a PDF in your FileIt vault and you can be emailed when it arrives. The client sees your confirmation message and can receive a copy.
Search the Responses table by name before a session to read a client's goals and health notes, or export to CSV to plan a new course.
- Start from this template. It opens in the FileIt Forms designer — change any question, add pages, set the rules for when questions appear.
- Share it. Turn on a public link, or send it to people by email, each with their own link. They don’t need a FileIt account.
- Get the answers as PDFs. Each response is saved as a PDF in the vault folder you choose, with uploaded files attached — and listed in a Responses table you can export to CSV.
Pilates studio intake form: frequently asked questions
Is this Pilates intake template free?
Yes. It's a starter template in the FileIt Forms app, available on the free plan, and every question is editable.
Does the form decide whether a client can do Pilates?
No. It only collects what the client tells you. Your teachers, and the client's own health professionals, make those calls.
What do pregnant clients see?
Choosing 'I'm pregnant' adds the trimester, due date and whether a midwife or doctor has said anything about exercise.
What about clients who've recently given birth?
They're asked how many weeks since the birth, the type of birth, whether they've had a postnatal check-up and anything they've noticed since.
Can I add my own studio terms?
Yes. Replace the placeholder paragraph with your policy; clients must tick that they agree before they can sign.
Do clients need a FileIt account?
No. They complete and sign it from a link.