Daycare Daily Report Template

What is the daycare daily report form template?

Parents want to know how their child's day went, and busy pickup times aren't the best moment to explain it. A written daily sheet answers the usual questions — did they eat, did they nap, any accidents — before they're asked.

This template covers a typical day in care: arrival and collection times, a grid for how much was eaten at each meal, drinks and bottle feeds, naps, nappy changes or toilet visits, sun cream, any medicine given and any incidents, then activities, highlights, mood, new skills, photos and a list of supplies to bring in.

Each report is saved as a PDF in your vault, ready to print or share with the family, and builds up into a record of the child's time in your care.

Who uses a daycare daily report form?

• Daily reports for babies and toddlers in a nursery room
• Childminders keeping parents informed at the end of each day
• Recording nap and feed times for infants
• Tracking progress with toilet training
• Asking parents for nappies, spare clothes or sun cream
• Keeping a dated record of medicine given and incidents

Questions on this daycare daily report form

26 questions over 5 pages · includes file upload, conditional questions, multiple pages, ratings.

The daycare daily report form, page by page

1 Today

Staff enter the child's name, the date, the key person, and arrival and collection times, plus any notes from drop-off such as a bad night or a new tooth coming.

2 Meals & drinks

A required grid records how much was eaten at breakfast, morning snack, lunch, afternoon snack and tea — All, Most, Some, None or Not offered. Optional fields cover what was on the menu, drinks, and bottle or breast milk feeds with times and amounts.

3 Sleep & care

A required yes/no records whether the child napped, with nap times if so. Staff note whether the child uses nappies, is toilet training or uses the toilet, and log nappy changes or toilet visits. Yes/no questions cover sun cream and medicine — a yes to medicine asks for the medicine, dose and time, given with the parent's written consent. A required question asks about accidents or incidents, and a yes opens a description with a note that a separate accident record will be shared for signing.

4 Activities & mood

A checklist of activities — arts and crafts, outdoor play, stories, music and movement, sensory play, building, role play, counting and shapes, mark making — plus highlights of the day. Mood is required (happy and settled, mostly content, up and down, unsettled, tired), and staff can note new skills and upload up to three photos.

5 For home

A checklist tells parents what to bring in — nappies, wipes, nappy cream, spare clothes, formula or milk, sun hat, sun cream, coat or wellies — and a final box holds a message for home.

Make the template yours

• Change the meal rows to match your setting's routine
• Add a question for the parent's email so you know where to send each report
• Remove bottle feeds and nappies for pre-school rooms
• File reports in a folder per child so each child's record builds up
• Adjust the activities list to your curriculum or learning areas
• Set up a separate copy of the form for each room

Tips for a better daycare daily report form

• Fill in meals and naps as the day goes, not all at pickup
• Keep highlights specific — parents love a real moment from the day
• Only give medicine with written parent consent on file, and record it every time
• Use the separate accident record for anything more than a note
• Check photo permissions before uploading pictures
• Tick supplies a day early so parents have time to bring them

Daycare daily report form: frequently asked questions

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Templates are a starting point. Check that the questions and any wording about consent, privacy or terms suit your situation and the rules where you are. Page last reviewed 2026-09-28.