Babysitter Information Sheet Template

What is the babysitter information sheet form template?

Before a night out, most parents end up scribbling the same information on a sticky note: bedtime, allergies, the neighbor's number, what's for dinner. It works until it's rushed, illegible, or left behind on the counter. This form turns that sticky note into a proper sheet that a sitter can read at a glance, or a parent can fill in ahead of time and keep ready for the next booking.

Because it's a form rather than a blank page, it prompts for details that are easy to forget under time pressure — the local emergency number, where an inhaler is kept, whether the sitter is allowed to drive the children anywhere. Conditional questions mean a family with one child isn't shown fields for a second or third child, and a family with no allergies skips straight past the allergy details.

Once submitted, FileIt turns the sheet into a PDF saved in your vault. Print it, keep it on your phone, or forward it straight to the sitter — either way, it's a complete, dated reference rather than something reconstructed from memory each time.

Who uses a babysitter information sheet form?

• A parent preparing a sheet for a one-off evening babysitter
• A family with a regular sitter who wants an updated sheet each time routines change
• Briefing a new nanny or au pair on children's routines and house rules in their first week
• A grandparent or relative stepping in to watch the children who needs the same information as a sitter would
• Recording allergy and medication details clearly so nothing is left to memory in an emergency
• Setting expectations up front about visitors, driving, or bath time for a specific evening
• Keeping a family's own record of routines that's easy to update as children grow

Questions on this babysitter information sheet form

34 questions over 5 pages · includes conditional questions, multiple pages.

The babysitter information sheet form, page by page

1 Parents & home

The sheet opens with the parent's name, home address, and mobile numbers for both parents where relevant, plus an email address. This is the information a sitter needs first if something comes up and the parents aren't answering right away.

2 The children

A number field asks how many children are in the sitter's care, and the form adjusts to match. The first child's section — name, age, bedtime, and a "Routine, comforters and anything to know" field — always shows. A second child's identical section only appears if the number of children is more than one, and a broader "Other children" field for names, ages and routines only appears once there are more than two, so a family with one child never scrolls past irrelevant headings for a second or third.

3 Health & food

Two required yes/no questions ask about allergies and about medication to give. Answering yes to allergies opens a required field asking who is affected, what the allergy is, and what to do if the child is exposed, including where any auto-injector or antihistamine is kept. Answering yes to medication similarly opens a required field for the medication, dose and time.

An optional field covers other medical conditions the sitter should know about, like asthma, and another covers meals and snacks — what's available, and any food rules for the evening.

4 Emergency numbers

Under the heading "If you can't reach us," the form asks for a primary emergency contact and phone number (required), an optional second contact such as a neighbor, the family doctor or pediatrician's details, and the local emergency number (911, 999, 112 or whatever applies), which is required. This page exists specifically for the situation where the parents themselves can't be reached.

5 House rules

The last page covers screen time and TV rules, then a checklist of common house rules — no visitors, no driving the children, no baths tonight, stay in with no outings, help yourself to snacks, or pets need feeding. Choosing "pets need feeding" reveals a field for pet care instructions. There's a field for the Wi-Fi network name (with a note to share the password in person rather than in writing), a general house notes field for things like a sticking door or where a spare key is kept, and the time the parents expect to be home.

Make the template yours

• Adjust the house rules checklist to match your own household's actual rules
• Add a question for a specific bedtime routine step your children need, like a nightlight or a particular song
• Remove the pet care question entirely if it doesn't apply to your household
• Turn on an emailed PDF copy so you automatically get a copy to keep alongside the one you print
• File completed sheets by date in your vault so you can reuse an old one as a starting point next time
• Add a photo upload field if you want to include a current photo of each child on the sheet
• Allow multiple responses so you can fill in a fresh sheet each time routines or contacts change

Tips for a better babysitter information sheet form

• Fill in the sheet as close to the booking as possible so numbers and instructions are current
• Keep the local emergency number field filled in even if it feels obvious — a sitter under stress shouldn't have to guess it
• Be specific about allergy instructions rather than just naming the allergy, especially where an auto-injector is involved
• Update the sheet before every booking rather than reusing an old one if a child's routine or medication has changed
• Print or save the PDF somewhere the sitter can find it quickly, not just in an email they'd have to search for
• Keep the Wi-Fi password out of the written sheet and hand it over in person, as the form itself suggests

Babysitter information sheet form: frequently asked questions

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Templates are a starting point. Check that the questions and any wording about consent, privacy or terms suit your situation and the rules where you are. Page last reviewed 2026-09-26.