What is the cycling club membership form template?
A cycling club membership form has to work for very different riders: the commuter who wants a Sunday social ride, the racer who needs the club name on their licence, the family joining together and the junior whose parent signs. This template asks one question — 'Membership type' — and shows each of them only what applies.
Every rider gives their name, date of birth, mobile, email and address. Racing members are asked for their racing licence number, issuing federation, category, licence expiry date and the events they race. Family memberships list the other family members joining; juniors add a parent or guardian's name and mobile. Then everyone ticks the riding they do — road, gravel, mountain bike, cyclocross, commuting or e-bike — and picks a group ride pace, from social rides under 22 km/h to fast chain-gang style sessions, and says whether they've ridden in a pace line before.
The second page covers safety: an emergency contact, optional medical information for ride leaders, a jersey size and cut, volunteer interest and how they heard about you. Your club rules go in a placeholder, and members agree to them, to riding a roadworthy bike with a helmet and, optionally, to photos. Each signed membership is saved as a PDF in your FileIt vault.
- Best for
- Road, gravel and mountain bike clubs, racing teams and social cycling groups
- Filled in by
- The rider, or a parent for juniors
- Time to complete
- About 4 minutes
- Includes
- Membership type, racing licence and category, ride pace, emergency contact, club rules, signature
Who uses a cycling club membership form?
- A road club renews every member at the start of the year
- A new rider joins for social rides and picks the steady group
- A racing member records their licence number and category for event entries
- A family joins together and lists the children who will ride
- A parent signs up a junior for the club's youth sessions
- A gravel group finds members willing to lead rides and marshal events
Questions on this cycling club membership form
30 questions over 2 pages · includes signature, conditional questions, multiple pages, consent checkbox.
1 Rider & membership
- Rider's name*
- Date of birth*
- Mobile*
- Email*
- Address
- Membership type* Social rider · Racing member · Family membership · Junior (under 18) · Student
- Racing licence number* asked only when it applies
- Issuing federation* asked only when it applies
- Racing category* asked only when it applies Elite or Category 1 · Category 2 · Category 3 · Category 4 · Category 5 / novice · Masters · Junior · Not yet categorised
- Licence expiry date asked only when it applies
- Events you race asked only when it applies Road races · Criteriums · Time trials · Cyclocross · Gravel events · Mountain bike · Track
- Other family members joining (name and date of birth)* asked only when it applies
- Parent or guardian's name* asked only when it applies
- Parent or guardian's mobile* asked only when it applies
- Riding you do* Road · Gravel · Mountain bike · Cyclocross · Commuting · E-bike
- Which group ride pace suits you?* Social — under 22 km/h, regroups often · Steady — 22–27 km/h · Brisk — 27–32 km/h · Fast — over 32 km/h, chain-gang style · Not sure — I'll try a social ride first
- Have you ridden in a group or pace line before?*
- Previous club, if any
2 Safety & club rules
- Emergency contact name*
- Emergency contact phone*
- Relationship
- Medical information for ride leaders (optional)
- Club jersey size XS · S · M · L · XL · 2XL · 3XL · Not buying kit yet
- Jersey cut Men's · Women's · Unisex
- Would you help with any of these? Leading rides · Marshalling events · Committee roles · Social events · Coaching juniors
- How did you hear about the club?
- Club rules*
- My bike*
- Photos
- Signature (parent or guardian for juniors)*
The cycling club membership form, page by page
1 Rider & membership
Rider's name, date of birth, mobile and email (required) and address. A required membership type: racing members add a required licence number, issuing federation and category, plus licence expiry and events raced; family memberships list the other members; juniors add a parent or guardian's name and mobile. Required riding types, group ride pace and 'Have you ridden in a group or pace line before?', then any previous club.
2 Safety & club rules
A required emergency contact name and phone, relationship and optional medical information for ride leaders. Jersey size and cut, volunteer interest and how they heard about the club. Your club rules placeholder, required consents to the rules and to riding a roadworthy bike with a helmet, an optional photo consent and the signature.
Make the template yours
- Replace the rules placeholder with your club rules, ride calls and fee details
- Change the pace bands to the groups your club actually runs, in km/h or mph
- Edit the racing categories to match your federation's system
- Remove the jersey questions if you don't sell club kit
- Add a fee summary and payment preference if you collect fees by transfer
- Set a close date for renewal season and re-open it when you're ready
Tips for a better cycling club membership form
- Send ride leaders the emergency contacts for their group before each season
- Check licence expiry dates before entering racing members into events
- Start new riders in a slower group than they choose — it's easier to move up
- Use the volunteer answers to build a ride leader rota
- Ask members to update their emergency contact whenever it changes
Every response becomes a PDF in your vault
Each membership is saved as a signed PDF in your FileIt vault, and the membership secretary can be emailed for every new rider. The rider sees your confirmation and can receive a copy.
Filter the Responses table by membership type to list racing members, or export to CSV to send jersey sizes to your kit supplier.
- Start from this template. It opens in the FileIt Forms designer — change any question, add pages, set the rules for when questions appear.
- Share it. Turn on a public link, or send it to people by email, each with their own link. They don’t need a FileIt account.
- Get the answers as PDFs. Each response is saved as a PDF in the vault folder you choose, with uploaded files attached — and listed in a Responses table you can export to CSV.
Cycling club membership form: frequently asked questions
Is the cycling club membership template free?
Yes. It's included in the Forms app on every FileIt account, including the free plan.
What do racing members see?
Choosing 'Racing member' asks for the licence number, issuing federation, category, expiry date and the events they race.
Can families join on one form?
Yes. The family membership option asks for the other family members' names and dates of birth.
Does FileIt check racing licences?
No. The form records what the rider enters; your club checks it against the federation if needed.
Does the form arrange insurance?
No. If your club's membership includes cover, explain it in the rules placeholder.
Do riders need a FileIt account?
No. They join from a link on any device.