What is the farmland lease inquiry form template?
Landowners renting out farmland care about more than the rent. They want to know what the tenant will grow or graze, how they'll look after the soil, hedges and water, what machinery they have, and whether they've managed land before. Farmers, in turn, need to say how much land they need, what type, what buildings and for how long.
This farmland lease inquiry template asks both sides of that conversation. The farmer introduces themselves and how they farm now, then the land wanted: acreage and flexibility, land type, buildings and facilities, rent arrangement, term, start date and a rent figure. Farming plans cover crops or livestock (each shown only when relevant), the farming system, soil and water care, environmental schemes and machinery. The last page asks for experience, insurance, references and whether they'd like to walk the land.
Each enquiry is filed as a PDF in your FileIt vault, making it easy to compare enquiries when a block of land comes up.
- Best for
- Landowners, estates, land trusts, farm land agents and county land offices
- Filled in by
- Farmers, graziers, growers and new entrants looking for land
- Time to complete
- About 12 minutes
- Includes
- Current farming, acreage, land type, buildings, arrangement and term, rent, crops, livestock, system, practices, schemes, machinery, experience, insurance, references
Who uses a farmland lease inquiry form?
- A family landowner advertising a field for grazing
- A land agent collecting enquiries for an arable block coming up for tender
- A land trust matching new-entrant farmers with available plots
- An estate looking for a tenant committed to organic practices
- A county farms office keeping a register of interested applicants
- A retiring farmer seeking someone to take on the land
Questions on this farmland lease inquiry form
33 questions over 4 pages · includes conditional questions, multiple pages, consent checkbox.
1 About you
- Your name*
- Farm or business name
- Email*
- Phone*
- Your address*
- Do you farm at the moment?* Yes, on land I own · Yes, on rented land · Both owned and rented · No, I'm starting out
- Acres farmed now asked only when it applies
- Miles from your base you'd travel
2 Land wanted
- Land or listing you're asking about
- Acreage wanted*
- How flexible? Exactly this · Could take more · Could take less · Flexible
- Type of land* Arable or cropland · Pasture or grazing · Hay meadow · Orchard or vineyard · Horticulture or market garden · Woodland
- Buildings or facilities needed Barn or livestock housing · Machinery shed · Grain or crop storage · Water supply · Fencing · Farmhouse or cottage · Electricity
- Arrangement* Cash rent · Crop or livestock share · Seasonal grazing licence · Open to discussion
- Term wanted* One season · 1 year · 2–4 years · 5–9 years · 10 years or more · Open to discussion
- Earliest start*
- Rent you have in mind (per acre per year)
3 Farming plans
- Main use* Crops · Livestock · Mixed · Horticulture · Other
- Crops and rotation asked only when it applies
- Livestock: species, numbers and housing asked only when it applies
- Farming system Conventional · Organic or in conversion · Regenerative · Mixed approaches
- Soil, hedge and water care
- Are you in, or planning to join, any farm environment or conservation scheme?
- Which scheme? asked only when it applies
- Machinery you own or have access to
4 Experience & references
- Years of farming experience*
- Qualifications or training
- Tell us about your farming experience*
- Do you hold farm liability insurance?*
- Landlord reference
- Other reference*
- Would you like to walk the land?
- Contact consent*
The farmland lease inquiry form, page by page
1 About you
The farmer gives their name, farm or business name, contact details and address, and says whether they farm owned land, rented land, both, or are starting out. Existing farmers give their current acreage, and everyone says how far they'd travel.
2 Land wanted
The farmer names the land or listing they're asking about, the acreage wanted and how flexible they are, ticks the type of land and any buildings or facilities needed, and chooses the arrangement: cash rent, crop or livestock share, seasonal grazing licence or open to discussion. Term, earliest start and a rent figure per acre per year complete the page.
3 Farming plans
The main use decides what's asked next: crops and rotation for crop farmers, species, numbers and housing for livestock, both for mixed. The farmer describes their system, how they'd care for soil, hedges and water, any environmental scheme, and the machinery they have.
4 Experience & references
Years of experience, qualifications and a description of their farming background come first, then whether they hold farm liability insurance, a landlord reference, another reference, whether they'd like to walk the land, and consent to be contacted and have references checked.
Make the template yours
- Change acres to hectares and miles to kilometres if you work in metric
- Replace the listing field with a dropdown of the blocks you have available
- Add your required practices, such as organic or no-till, to the cover text
- Remove arrangements you won't consider
- Set a closing date when you're running a tender for a specific field
Tips for a better farmland lease inquiry form
- Read the practices answer alongside the experience; it shows how the land would be looked after
- Ask for a visit before discussing rent in detail
- Check that livestock numbers suit the acreage and the water and fencing available
- Take up at least one reference before agreeing terms
- Use the Responses table to compare enquiries for the same block side by side
Every response becomes a PDF in your vault
Each enquiry becomes a PDF in the vault folder you choose. You're notified by email, and the farmer can receive a copy.
Filter and compare enquiries in the Responses table, or export to CSV if you're shortlisting for a tender.
- Start from this template. It opens in the FileIt Forms designer — change any question, add pages, set the rules for when questions appear.
- Share it. Turn on a public link, or send it to people by email, each with their own link. They don’t need a FileIt account.
- Get the answers as PDFs. Each response is saved as a PDF in the vault folder you choose, with uploaded files attached — and listed in a Responses table you can export to CSV.
Farmland lease inquiry form: frequently asked questions
Is this farmland lease inquiry template free?
Yes. It's one of the FileIt Forms starter templates on every account.
Does submitting an enquiry create a tenancy?
No. It's an enquiry. Any lease or licence is agreed and signed separately.
Is this legal advice on farm tenancies?
No. Agricultural tenancy rules vary by country and state. Take advice before agreeing terms.
Can new farmers apply?
Yes. Choosing "starting out" skips the current acreage question, and experience and references can come from training or work on other farms.
Can we use hectares?
Yes. Edit the labels in the designer.
Do farmers need a FileIt account?
No. They can submit the enquiry from the link.