What is the property information questionnaire form template?
Every home sale brings the same questions from the buyer's side: whose fence is it, has there been a dispute with the neighbours, was the extension approved, is there a warranty on the windows, has it ever flooded, and what's staying behind. Getting the seller's answers early, in writing and signed, saves weeks of back-and-forth once an offer is accepted.
This property information questionnaire walks a seller through those topics in five pages. It records the seller, address, tenure and who lives there; boundaries, disputes and rights of way; alterations, approvals, guarantees and notices, with uploads for certificates; services, heating, electrics, flooding, insurance and environmental issues; and finally what's included or excluded, whether the sale depends on an onward purchase, and a signed confirmation. Most questions allow "Not known", because a guess is worse than an honest gap.
It's a general questionnaire, not a jurisdiction's official disclosure form. Where your market has a mandatory seller form, use it as well; this template helps the seller gather the answers and documents in one place. Each completed questionnaire is filed as a PDF in your FileIt vault with its attachments.
- Best for
- Estate agents, conveyancers and real estate lawyers preparing a sale, and owners selling privately
- Filled in by
- The property's sellers
- Time to complete
- About 25 minutes, longer if documents need finding
- Includes
- Tenure and occupiers, boundaries and disputes, rights of way, alterations and approvals, guarantees, notices, services, flooding, environment, fixtures, signature
Who uses a property information questionnaire form?
- An estate agent sending the questionnaire as soon as a listing is agreed
- A conveyancer gathering seller answers before drafting the contract pack
- A private seller preparing information for buyers' lawyers
- An executor selling an inherited home and noting what isn't known
- A buyer's agent comparing two shortlisted properties
- A real estate team keeping one consistent seller file per listing
Questions on this property information questionnaire form
42 questions over 5 pages · includes signature, file upload, conditional questions, multiple pages, consent checkbox.
1 Property & seller
- Seller*
- Other sellers on the title
- Email*
- Phone
- Property address*
- Tenure* Freehold · Leasehold · Condominium or commonhold · Not sure
- Owned since
- Who lives at the property?* The seller · A tenant · Empty · Someone else
- Does anyone aged 17 or over, other than the sellers, live there? asked only when it applies
2 Boundaries & disputes
- Who looks after the boundary fences, walls or hedges?* The seller · The neighbour · Shared · Not known
- Which boundary is whose?
- Has any boundary been moved, or land bought or sold, while you've owned it?* Yes · No · Not known
- Have there been any disputes or complaints about this or a neighbouring property?* Yes · No · Not known
- Details of disputes or complaints asked only when it applies
- Do you know of anything that might lead to a dispute?* Yes · No · Not known
- Does anyone else have a right of way, shared drive or access over the property?* Yes · No · Not known
- Describe the rights or shared access asked only when it applies
3 Alterations, guarantees & notices
- Work done while you've owned the property Extension · Loft or attic conversion · Garage conversion · Removal of internal walls · New windows or doors · Rewiring · Heating or boiler replacement · Roof replacement · Change of use · None
- Dates and who did the work asked only when it applies
- Were planning, building permits or approvals obtained where needed?* Yes · No · Not needed · Not known
- Approvals, completion certificates or permits
- Guarantees or warranties that come with the property New home warranty · Damp proofing · Timber or woodworm treatment · Windows and doors · Roofing · Electrical work · Solar panels · Underpinning
- Copies of guarantees
- Have you received any notices or proposals affecting the property?* Yes · No · Not known
- Details of notices asked only when it applies
4 Services, flooding & environment
- Services connected* Mains electricity · Mains gas · Mains water · Mains drainage · Septic tank or private drainage · Private water supply · Oil or LPG heating · Solar panels · Broadband
- Heating system and when last serviced
- Electrics last inspected
- Where the meters and stopcock are
- Has the property or garden ever flooded?* Yes · No · Not known
- When, where and the cause (river, surface water, groundwater, burst pipe) asked only when it applies
- Any difficulty getting buildings insurance?* Yes · No · Not known
- Do you know of any of these? Radon test done · Japanese knotweed or other invasive plants · Subsidence or structural movement · Asbestos · Damp or rot · Contaminated land nearby · None known
- Details asked only when it applies
- Parking arrangements
5 Fixtures & sign-off
- Included in the sale Kitchen appliances · Washing machine and dryer · Light fittings · Curtains and blinds · Carpets · Fitted wardrobes · Garden shed · Plants and garden furniture · Satellite or TV aerial · Security system
- Items being removed or sold separately
- Is your sale dependent on buying another property?* Yes · No · Not known
- Will the property be empty on completion?*
- Seller's confirmation*
- Seller's signature*
- Date*
The property information questionnaire form, page by page
1 Property & seller
The seller gives their name, any other sellers on the title, contact details and the property address, then chooses the tenure, the date they've owned it from and who lives there. If anyone lives there, the form asks whether other adults aged 17 or over occupy it.
2 Boundaries & disputes
The seller says who maintains the boundaries and which is whose, whether any boundary has moved, whether there have been disputes or complaints (with details), whether anything might lead to one, and whether anyone else has a right of way or shared access.
3 Alterations, guarantees & notices
A checklist records extensions, conversions, removed walls, windows, rewiring, heating, roofing and change of use, with dates and who did the work, and whether planning or building approvals were obtained. Approvals and guarantees can be uploaded, and the seller notes any notices or proposals affecting the property.
4 Services, flooding & environment
The seller ticks the services connected, describes the heating and its last service, the last electrical inspection and where the meters and stopcock are. They say whether the property or garden has flooded, with when and why, whether insurance has been hard to get, and whether they know of radon testing, invasive plants, subsidence, asbestos, damp or contamination. Parking arrangements finish the page.
5 Fixtures & sign-off
A checklist shows what's included in the sale, with a box for items being removed or sold separately. The seller says whether the sale depends on an onward purchase and whether the property will be empty on completion, then confirms the answers and signs.
Make the template yours
- Replace the questions with your jurisdiction's required disclosure topics where they differ
- Add a leasehold or condominium section asking for the management company, service charges and ground rent
- Email the seller a personal link from your agency so the response arrives with their name and email
- Add your conveyancer or lawyer to the notification list
- Change the confirmation wording after taking local legal advice
Tips for a better property information questionnaire form
- Ask the seller to upload approvals and guarantees now; finding them later delays exchange
- Treat "Not known" as a prompt for your own checks, not a red flag
- Check the alterations list against the listing photos and floor plan
- Remind sellers that answers must be updated if anything changes before completion
- Keep the signed PDF on the transaction file
Every response becomes a PDF in your vault
The completed questionnaire is saved as a PDF in the vault folder you choose, with approvals, certificates and guarantees attached. You're notified, and the seller can receive a copy for their records.
From the Responses table you can open any seller's answers, share the PDF with the buyer's side, or export answers to CSV.
- Start from this template. It opens in the FileIt Forms designer — change any question, add pages, set the rules for when questions appear.
- Share it. Turn on a public link, or send it to people by email, each with their own link. They don’t need a FileIt account.
- Get the answers as PDFs. Each response is saved as a PDF in the vault folder you choose, with uploaded files attached — and listed in a Responses table you can export to CSV.
Property information questionnaire form: frequently asked questions
Is this property information questionnaire free?
Yes. It's one of the FileIt Forms starter templates, available on every account.
Is this an official seller disclosure form?
No. It's a general questionnaire. Where your country or state requires a specific form, use that; this template helps sellers gather answers and documents.
Is this legal advice?
No. Talk to a lawyer or conveyancer about what a seller must disclose where you are.
Can sellers say they don't know?
Yes. Most questions offer "Not known", and the confirmation asks sellers not to guess.
Can we send it to a specific seller?
Yes. Email the seller a personal link from FileIt; their name and email come from the request, and the link can be used once.
Do sellers need a FileIt account?
No. They fill in the form from the link and upload documents.