Furnished Rental Inventory Form Template

What is the furnished rental inventory form template?

In a furnished let, the property is only half the story. The sofa, the mattress, the crockery and the washing machine all belong to the landlord, and all of them can be worn, broken or missing by the time the tenant leaves. Without a signed list of what was there and what state it was in, end-of-tenancy conversations become one person's memory against another's.

This template builds that list in three pages. The first records the property, tenancy start date, inventory date, the landlord or agent and the tenant, the "Furnishing level", the number of bedrooms and "Who carried out the inventory?". The second page goes room by room. Each room has the same three parts: a grid rating every item as good, fair, worn or marked, damaged, or not provided; a notes box for quantities and marks; and up to six photos.

Rooms included are the living room, kitchen and dining area, bedrooms, and the bathroom, with a box for hallways, studies and outside spaces. Choosing two bedrooms adds Bedroom 2; three or more adds a further section. The last page records keys and fobs, whether appliance manuals were left, and the tenant's comments, then both the tenant and the landlord or agent agree and sign. The finished inventory is filed as a PDF in your FileIt vault, with every photo attached.

Who uses a furnished rental inventory form?

• Check-in for a furnished flat or house
• Student houses where each room comes furnished
• Corporate lets and furnished relocations
• Part-furnished lets where only some rooms are equipped
• Recording new furniture bought between tenancies
• A starting point for the check-out comparison

Questions on this furnished rental inventory form

36 questions over 3 pages · includes signature, file upload, conditional questions, multiple pages, consent checkbox, ratings.

The furnished rental inventory form, page by page

1 Property and parties

The property address, tenancy start and inventory dates, landlord or agent, tenant, "Tenant email", furnishing level and "Bedrooms" are required; the landlord's email is optional. "Who carried out the inventory?" records whether both sides walked round together, the tenant checked afterwards, or a clerk did it.

2 Room by room

A short note explains the ratings. Each room — "Living room", "Kitchen and dining", "Bedroom 1", "Bathroom" and, depending on the bedroom count, "Bedroom 2" and "Bedroom 3 and beyond" — has a required item grid, a quantities-and-notes box with an example, and a photo upload. The kitchen grid covers ten items from fridge-freezer to washing machine. A final box covers hallways, studies, gardens and balconies.

3 Keys and sign-off

"Keys and fobs handed over", the manuals question and "Tenant's comments" come first, followed by a template note. The tenant agrees the record is fair, apart from anything in their comments, and signs; the landlord or agent confirms and signs.

Make the template yours

• Edit each room's item list to match what's actually in the property
• Add a room — copy a heading, grid, notes box and photo upload, then rename them
• Add a dining room or study if the property has one
• File each inventory into the property's vault folder
• Use it again at check-out by duplicating the form and renaming it
• Change the rating scale if you prefer your own wording

Tips for a better furnished rental inventory form

• Take photos in good light, with a wide shot of each room and close-ups of marks
• Count small items like cutlery and glasses — they're the ones that go missing
• Note makes and models of appliances in the kitchen notes
• Give the tenant time to check the list and add comments before signing
• Keep the inventory with the tenancy agreement and deposit records

Furnished rental inventory form: frequently asked questions

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Templates are a starting point. Check that the questions and any wording about consent, privacy or terms suit your situation and the rules where you are. Page last reviewed 2026-10-19.