What is the housekeeping room inspection form template?
A housekeeping room inspection is the last check before a guest walks in. This checklist lets a supervisor go through the bedroom, bathroom and amenities item by item, pass or fail each one, record maintenance issues and lost property, and decide whether the room is released, touched up, sent back for a re-clean or put out of order.
Each inspection names the room attendant, so it doubles as a fair, specific feedback tool: instead of 'the room wasn't right', the attendant sees exactly which items failed, the notes and any photos. Maintenance issues are ticked from a list, with a required description whenever anything other than None found is chosen.
Every inspection is saved as a signed PDF in your FileIt vault, and the Responses table lets you look at results by attendant, room or date.
- Best for
- Hotels, guest houses, serviced apartments, vacation rentals and hostels
- Filled in by
- Housekeeping supervisors and managers
- Time to complete
- 3–5 minutes per room
- Includes
- Bedroom, bathroom and amenity pass/fail grids, maintenance checklist, lost property, star rating, result, signature
Who uses a housekeeping room inspection form?
- A hotel supervisor inspecting checkout rooms before releasing them
- A serviced-apartment manager checking turnovers by an outside cleaning company
- A vacation-rental host checking a cleaner's work before the next guests arrive
- Spot-checking stayover rooms during the day
- Recording a deep clean for a room that had a complaint
- Training new room attendants with specific feedback
Questions on this housekeeping room inspection form
22 questions over 4 pages · includes signature, file upload, conditional questions, multiple pages, ratings.
1 Room details
- Room number*
- Room type Single · Double / queen · Twin · King · Family · Suite · Accessible room
- Date*
- Time*
- Inspected by*
- Room attendant*
- Type of clean* Departure / checkout · Stayover · Deep clean · Vacant — ready check
2 Bedroom & bathroom
- Bedroom* Pass · Fail · N/A
- Bathroom* Pass · Fail · N/A
- What needs re-doing? asked only when it applies
3 Amenities & maintenance
- Amenities* Pass · Fail · N/A
- Maintenance issues* None found · Light or bulb out · TV or remote not working · Heating or air-conditioning · Leaking or dripping tap · Blocked or slow drain · Damaged furniture · Stained carpet or wall damage · Door lock or key card · Window or balcony door
- Describe the issue and where* asked only when it applies
- Logged with maintenance? asked only when it applies
- Any lost property found?
- Item and where it was found* asked only when it applies
- Photos
4 Result
- Overall standard*
- Result* Pass — release to front desk · Pass after touch-up by inspector · Fail — re-clean required · Out of order — maintenance needed
- Re-clean due by asked only when it applies
- Feedback for the attendant
- Inspector's signature*
The housekeeping room inspection form, page by page
1 Room details
Room number and type, date and time, the inspector and the room attendant, and the type of clean — departure, stayover, deep clean or vacant ready check.
2 Bedroom & bathroom
Eight bedroom items — bed and linen, floors, dusting, mirrors, curtains and windows, wardrobe and safe, bins, smell — and seven bathroom items, each Pass, Fail or N/A. A notes box records what needs re-doing.
3 Amenities & maintenance
A grid for toiletries, tea and coffee, water, minibar, hairdryer, iron, hangers, guest information and stationery. Maintenance issues is required — None found, or one or more issues such as lighting, TV, heating or air-conditioning, taps, drains, furniture, walls, locks or windows — with a required description and whether it's been logged. Lost property found asks for the item and where it was. Up to five photos.
4 Result
An overall star rating, then the result: pass, pass after touch-up, fail for re-clean (with the time it's due by) or out of order. Feedback for the attendant and the inspector's signature finish the inspection.
Make the template yours
- Edit the rows to match your brand standards and room amenities
- Replace the room types with your own
- Add the maintenance team to notifications
- Remove the minibar or iron rows if your rooms don't have them
- Put a QR code in each room's housekeeping cupboard
- File inspections by floor or by month
Tips for a better housekeeping room inspection form
- Look at the room from the doorway first, as a guest would
- Check the places guests notice: under the bed, the shower drain, the kettle
- Be specific in feedback — name the item and what was wrong
- Log maintenance issues straight away so the room isn't blocked for longer than needed
- Hand in lost property through your normal process the same day
- Share good results with attendants as well as failures
Every response becomes a PDF in your vault
Each inspection is saved as a signed PDF in the vault folder you chose and the form owner is notified.
Use the Responses table to filter by room, attendant or result and export to CSV for weekly reviews. The form doesn't update your property management system — release the room there as usual.
- Start from this template. It opens in the FileIt Forms designer — change any question, add pages, set the rules for when questions appear.
- Share it. Turn on a public link, or send it to people by email, each with their own link. They don’t need a FileIt account.
- Get the answers as PDFs. Each response is saved as a PDF in the vault folder you choose, with uploaded files attached — and listed in a Responses table you can export to CSV.
Housekeeping room inspection form: frequently asked questions
Is this housekeeping inspection template free?
Yes. It's part of the Forms app on every FileIt account, including the free plan.
Does it update room status in our PMS?
No. It records the inspection; update the room's status in your property management system.
Can I use it for vacation rentals?
Yes. Remove the hotel-specific rows such as minibar and stationery and it works well for turnovers.
Can I track results by attendant?
Yes. Filter or export the Responses table by the Room attendant answer.
Can I add photos?
Yes — up to five per inspection.
Do supervisors need a FileIt account?
No. They can submit from a shared link on a phone or tablet.