Audit Document Request (PBC) Form Template

What is the audit document request (PBC) form template?

The PBC list, short for 'provided by client' (also called 'prepared by client'), is where audits get delayed. Documents arrive in scattered emails, nobody is sure what's still missing, and fieldwork starts with half the evidence. This form lets the client work through the list section by section, uploading what's ready and saying who is providing the rest and when.

Status grids cover core records (trial balance, general ledger, draft accounts, asset register, minutes, prior year adjustments), cash, debt and payroll, and revenue, receivables and payables, each marked uploaded now, to follow, or not applicable. Every section has its own upload, owner and due date.

Each submission is a PDF in the audit team's vault, with uploads attached. The client can submit again as more items become ready, and the Responses table shows the history.

Who uses a audit document request (PBC) form?

• An accounting firm sends the link to a client at the start of year-end fieldwork
• A small audit practice replaces emailed spreadsheet lists with one form per client
• A client's finance manager uploads bank and payroll items as each is ready
• An internal audit team collects documents from a business unit before a review
• A reviewer checks what's outstanding before booking fieldwork days
• A non-profit gathers what its independent examiner needs

Questions on this audit document request (PBC) form

22 questions over 5 pages · includes file upload, multiple pages, consent checkbox, ratings.

The audit document request (PBC) form, page by page

1 Engagement

The client's company name, the engagement (for example 'Audit — year ended 30 June 2026'), and the contact's name, role, email and phone. A note explains that the form can be sent more than once.

2 Core records

A status grid for the year-end trial balance, general ledger detail, draft financial statements, fixed asset register and additions, board minutes and prior year adjustments. Up to ten files can be uploaded, and the client names who is providing anything still to follow and when.

3 Cash, debt & payroll

The same pattern for year-end bank statements, bank reconciliations, loan agreements, payroll reports and reconciliation, tax returns and payments, and leases.

4 Revenue, receivables & payables

Aged receivables and payables, samples of sales and supplier invoices, key customer contracts, and inventory count and valuation, with uploads, an owner and a date.

5 Anything else

Other items from the request list not covered above, more uploads, and questions for the audit team. The client confirms the documents are complete copies and that they're authorised to share them.

Make the template yours

• Rewrite the grid rows to match your firm's standard request list
• Add sections for grants, related parties or group companies as needed
• Duplicate the form per client so each files into that client's vault folder
• Add your fieldwork dates to the cover text
• Set a closing date after fieldwork ends
• Add the engagement manager's email to notifications

Tips for a better audit document request (PBC) form

• Send the link early with the list agreed in advance, not on the first day of fieldwork
• Ask for file names that say what each document is; it saves hours of sorting
• Chase items by the owner and date the client gave, not in general
• Use the questions box to settle queries before fieldwork starts
• Keep the upload form separate from any confidential engagement letter or fee discussion

Audit document request (PBC) form: frequently asked questions

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Templates are a starting point. Check that the questions and any wording about consent, privacy or terms suit your situation and the rules where you are. Page last reviewed 2026-09-28.