What is the mold inspection report form template?
A mold inspection is only as useful as the report that comes out of it. Clients, landlords, remediation contractors and sometimes insurers will all read it, and each of them wants the same answers: where is it, how big is it, where is the water coming from, and what should be done.
This template covers the inspection in two pages. The first records the property, why the inspection was requested, the areas checked, temperature and humidity, moisture readings and whether there's visible growth — with its location and approximate size when there is. The second handles samples, the likely moisture source and your recommendations. Answer yes to "Samples taken?" and the lab section appears: sample types, count, laboratory, chain-of-custody number, dates and a place for the lab report.
Each report is saved as a PDF in your FileIt vault with photos attached, and the client can get a copy by email. When the lab results arrive later, file them alongside the report in the same folder.
- Best for
- Mold inspectors, home inspectors, restoration companies and property managers
- Filled in by
- The inspector, during or right after the visit
- Time to complete
- About 10–15 minutes
- Includes
- Humidity, moisture readings, visible growth, sampling and lab tracking, cause, photos
Who uses a mold inspection report form?
- A homeowner who's noticed a musty smell in the basement
- Checking a rental unit after a tenant reports black spots in the bathroom
- Inspecting after a burst pipe or flood has been dried out
- A pre-purchase inspection on an older house with a crawl space
- A check after remediation, to confirm the work before walls are closed up
- A school or office responding to concerns from the people who work there
Questions on this mold inspection report form
32 questions over 2 pages · includes signature, file upload, conditional questions, multiple pages.
1 Property & findings
- Inspector*
- Company
- Inspection date*
- Client name*
- Client email
- Property address*
- Property type House · Apartment or condo · Office or shop · School or public building
- Why was the inspection requested?* Visible growth · Musty smell · Recent leak or flood · Occupant concerns · Before buying or leasing · Check after remediation
- Areas inspected* Basement · Crawl space · Attic · Kitchen · Bathrooms · Bedrooms · Living areas · Laundry · HVAC and ducts · Exterior walls
- Indoor temperature (°F)
- Indoor relative humidity (%)
- Outdoor relative humidity (%)
- Moisture meter used
- Moisture readings
- Visible mold growth?*
- Where, and what it looks like* asked only when it applies
- Largest single affected area asked only when it applies Under 10 sq ft · 10–100 sq ft · Over 100 sq ft
2 Samples, cause & remediation
- Samples taken?*
- Sample types* asked only when it applies Air (spore trap) · Outdoor air for comparison · Surface swab · Tape lift · Bulk material
- Number of samples asked only when it applies
- Laboratory asked only when it applies
- Chain-of-custody number asked only when it applies
- Sent to the lab asked only when it applies
- Results expected asked only when it applies
- Lab report asked only when it applies
- Likely moisture source* Plumbing leak · Roof leak · Condensation · Poor ventilation · Foundation seepage · Flooding · HVAC condensate · Not yet determined
- Notes on the cause
- Suggested next step* Fix the moisture source and clean small areas · Professional remediation · Fix the moisture source, then re-inspect · No further action suggested
- Remediation recommendations*
- Check after remediation recommended?
- Photos
- Inspector signature*
The mold inspection report form, page by page
1 Property & findings
The Inspector, Company, Inspection date, Client name, Client email and Property address open the report, with Property type alongside. "Why was the inspection requested?" covers visible growth, a musty smell, a recent leak or flood, occupant concerns, buying or leasing, or a check after remediation. Areas inspected runs from basement and crawl space to attic, bathrooms, laundry and the HVAC system.
Indoor temperature, Indoor relative humidity (%), Outdoor relative humidity (%) and the Moisture meter used come next, then a Moisture readings box set out as location, material and reading. "Visible mold growth?" is required; yes opens "Where, and what it looks like" and the Largest single affected area.
2 Samples, cause & remediation
"Samples taken?" opens Sample types (spore trap air, outdoor comparison air, swab, tape lift or bulk material), Number of samples, Laboratory, Chain-of-custody number, the date Sent to the lab, Results expected and an optional Lab report upload.
Likely moisture source lists plumbing and roof leaks, condensation, poor ventilation, foundation seepage, flooding, HVAC condensate or not yet determined. The inspector picks a Suggested next step, writes Remediation recommendations, says whether a check after remediation is recommended, adds photos and signs. A short note on the PDF says the report reflects conditions on the inspection date.
Make the template yours
- Switch the temperature label to °C if you work in metric
- Add the sampling methods or labs you use as fixed options
- Add a fee field, or an invoice number, for jobs billed on the day
- Reword the closing note to match your company's standard report wording
- Copy a remediation partner on every report through the notification emails
- File by property address so follow-up inspections land beside the first
Tips for a better mold inspection report form
- Always take an outdoor humidity reading — it gives the indoor numbers meaning
- Photograph the meter display next to the material you're testing
- Describe growth by location and size, and leave identification to the lab
- Write the chain-of-custody number on the report before the samples leave your hands
- Find the water first — recommendations that skip the source tend to fail
- Upload the lab report to the same vault folder as soon as it arrives
Every response becomes a PDF in your vault
The report is filed in your FileIt vault as a PDF named with the date and client, with photos and the lab report if you attached it. The client gets a copy if their email was entered, and the account owner is notified.
Many inspectors use the Responses table to track which jobs are still waiting on lab results, and export recommendations to CSV when they quote for remediation.
- Start from this template. It opens in the FileIt Forms designer — change any question, add pages, set the rules for when questions appear.
- Share it. Turn on a public link, or send it to people by email, each with their own link. They don’t need a FileIt account.
- Get the answers as PDFs. Each response is saved as a PDF in the vault folder you choose, with uploaded files attached — and listed in a Responses table you can export to CSV.
Mold inspection report form: frequently asked questions
Is this mold inspection report template free?
Yes. It's included with the Forms app on every FileIt account, including the free plan.
What if lab results come back after I've submitted the report?
Upload the lab report to the same vault folder as the inspection PDF, or attach it when you file, if you already have it.
Does the form tell me whether mold is harmful?
No. It records what you saw, measured and sampled, and your recommendations. It doesn't give health advice.
Can I use it for post-remediation checks?
Yes. Choose "Check after remediation" as the reason, and record the readings and any samples the same way.
How many photos can I add?
Up to ten photos, plus up to two PDF files for the lab report.
Can my client receive the report automatically?
Yes. Enter their email on page one and they'll get a copy of the PDF when you submit.