What is the asbestos survey report form template?
An asbestos survey is only useful if the people who work on the building can read and trust it. That means saying clearly where the surveyor went, where they couldn't go, what they found in each place and what should happen next.
This three-page report starts with the surveyor and company, the client, the property address, building type and approximate year built, and the survey type: management, refurbishment, demolition, a re-inspection of known materials or a sampling visit. A refurbishment survey asks which planned works it covers. Areas surveyed is required, and Areas not accessed, and why carries a reminder to treat anything in those areas as containing asbestos until it's checked.
Page two records up to three materials, each with location, material type, extent, condition and sample reference, plus a full material register upload for bigger buildings. Page three covers the samples, the laboratory and the results. When asbestos is detected, the form asks for the positive sample references, the type identified, the highest risk, recommendations and a re-inspection date. The surveyor signs, and the report is filed as a PDF in your FileIt vault.
- Best for
- Asbestos surveyors, building surveyors and property managers
- Filled in by
- The surveyor, on site and after the lab results arrive
- Time to complete
- 15–30 minutes, depending on the building
- Includes
- Five survey types, areas not accessed, three material blocks, register and photo uploads, positive-result recommendations
Who uses a asbestos survey report form?
- A management survey of an older office building
- A refurbishment survey before a kitchen or plant room is stripped out
- Re-inspecting known materials in a school each year
- Sampling a single suspect ceiling tile or floor tile
- Property managers keeping survey reports for each building
- Contractors checking before drilling into an older building
Questions on this asbestos survey report form
45 questions over 3 pages · includes signature, file upload, conditional questions, multiple pages, consent checkbox.
1 Property & survey
- Surveyor*
- Company
- Accreditation or licence number
- Survey date*
- Report reference
- Client*
- Client email
- Property address*
- Building type House · Apartment block · Office · School · Industrial or warehouse · Retail · Other
- Year built (approximate)
- Survey type* Management survey · Refurbishment survey · Demolition survey · Re-inspection of known materials · Sampling visit only
- Planned works the survey covers* asked only when it applies
- Areas surveyed*
- Areas not accessed, and why
- Was the building occupied during the survey?
2 Materials
- Location*
- Material* Pipe or boiler lagging · Sprayed coating · Insulating board · Ceiling tiles · Textured coating · Cement sheet, pipe or gutter · Floor tiles or adhesive · Gaskets, rope or seals · Other
- Extent
- Condition Good · Minor damage · Poor or damaged
- Sample reference, or 'presumed'
- Location
- Material asked only when it applies Pipe or boiler lagging · Sprayed coating · Insulating board · Ceiling tiles · Textured coating · Cement sheet, pipe or gutter · Floor tiles or adhesive · Gaskets, rope or seals · Other
- Extent asked only when it applies
- Condition asked only when it applies Good · Minor damage · Poor or damaged
- Sample reference, or 'presumed' asked only when it applies
- Location
- Material asked only when it applies Pipe or boiler lagging · Sprayed coating · Insulating board · Ceiling tiles · Textured coating · Cement sheet, pipe or gutter · Floor tiles or adhesive · Gaskets, rope or seals · Other
- Extent asked only when it applies
- Condition asked only when it applies Good · Minor damage · Poor or damaged
- Sample reference, or 'presumed' asked only when it applies
- Full material register
- Photos
3 Results & recommendations
- Samples taken
- Laboratory
- Sample results* Asbestos detected in one or more samples · No asbestos detected · Awaiting results · No samples taken, materials presumed
- Positive sample references* asked only when it applies
- Asbestos type identified* asked only when it applies Chrysotile (white) · Amosite (brown) · Crocidolite (blue)
- Highest risk assessed* asked only when it applies Low · Medium · High
- Recommendations* asked only when it applies Leave in place and manage · Label · Encapsulate or seal · Repair · Remove before works · Restrict access · Re-inspect
- Recommendation details* asked only when it applies
- Re-inspection due asked only when it applies
- Laboratory certificate
- Summary*
- Declaration*
- Surveyor signature*
The asbestos survey report form, page by page
1 Property & survey
Surveyor, Survey date, Client and Property address are required, with company, accreditation or licence number, report reference, client email, building type and year built. Survey type has five options; choosing a refurbishment survey asks for the planned works it covers. Areas surveyed is required, and Areas not accessed, and why and whether the building was occupied are optional.
2 Materials
Material 1 asks for Location, Material (from pipe lagging, sprayed coatings and insulating board to ceiling tiles, textured coatings, cement sheet, floor tiles and gaskets), Extent, Condition (good, minor damage, or poor or damaged) and Sample reference, or 'presumed'. Materials 2 and 3 start with only their location; the other questions appear once one is entered. A full material register and photos can be uploaded.
3 Results & recommendations
Samples taken and Laboratory come first, then Sample results: asbestos detected, none detected, awaiting results, or no samples with materials presumed. A positive result opens Positive sample references, Asbestos type identified, Highest risk assessed, Recommendations (from leaving in place and managing to removal before works, restricting access or re-inspecting), the recommendation details and a re-inspection date. The laboratory certificate, a summary, the declaration and the surveyor's signature finish the report.
Make the template yours
- Add more material blocks for buildings that usually have more than three
- Swap the risk choices for the scoring system your firm uses
- Add the duty holder or building manager as a second signature
- File reports into a vault folder per building or per client
- Put your firm's limitations wording in the cover text
Tips for a better asbestos survey report form
- Photograph every material with its sample label visible
- Be specific about areas not accessed; vague limitations cause problems later
- Submit once the lab results are back, or mark them as awaiting
- Give each recommendation a timescale
- Share the report with anyone planning work in the building
Every response becomes a PDF in your vault
Each report is filed as a signed PDF in your FileIt vault, with the material register, photos and lab certificate attached, and you're emailed. When you enter the client's email, they can be sent a copy.
Use the Responses table to find reports by address or client, and the CSV export to list re-inspection dates across buildings.
- Start from this template. It opens in the FileIt Forms designer — change any question, add pages, set the rules for when questions appear.
- Share it. Turn on a public link, or send it to people by email, each with their own link. They don’t need a FileIt account.
- Get the answers as PDFs. Each response is saved as a PDF in the vault folder you choose, with uploaded files attached — and listed in a Responses table you can export to CSV.
Asbestos survey report form: frequently asked questions
Is this asbestos survey template free?
Yes. It's one of the FileIt Forms starter templates, and every question can be changed.
Does this form replace an accredited survey?
No. It's a way to record a survey carried out by a competent surveyor. Check the survey standards and reporting format that apply where you work.
When do the recommendation questions appear?
When Sample results is set to asbestos detected in one or more samples.
What if the building has more than three materials?
Record the most significant three on the form and upload the full material register as a file.
Can I attach the lab certificate?
Yes. Upload up to three files as PDF or images, and they're kept with the filed report.