What is the coach evaluation form template?
Most sports clubs rely on volunteer or part-time coaches, and most coaches want to know how they're doing. End-of-season conversations tend to be polite, though, and parents who are unhappy often just move their child to another club without saying why.
This template collects structured feedback from players and parents. The respondent says which they are; parents are asked their child's team or age group, and players can name their squad. Everyone names the coach and season, then rates eight statements on a five-point agree–disagree scale: explaining clearly, listening, helping players improve, treating players fairly including playing time, putting safety and wellbeing first, modelling respect for opponents and officials, running organised sessions and making training enjoyable.
A star rating gives an overall score. The second page asks whether they'd recommend the coach, what the coach does well and what they could do better. Anyone who says they have a concern about safety or how a player has been treated sees a note to also contact the club's welfare or safeguarding lead, and is asked to describe it. Each evaluation is filed as a PDF in FileIt.
- Best for
- Youth sports clubs, school teams, leagues, academies and adult clubs
- Filled in by
- Players, or parents and guardians of players
- Time to complete
- About 3 minutes
- Includes
- Player or parent logic, an eight-statement rating grid, overall stars, recommendation, open comments, a concern route and optional contact
Who uses a coach evaluation form?
- End-of-season reviews for every coach in a youth club
- A league gathering feedback on volunteer coaches before reappointing them
- School sports departments reviewing team coaches each term
- Academies comparing feedback across age groups
- A new head coach checking in with players after their first half-season
- Clubs giving parents a recorded way to raise concerns
Questions on this coach evaluation form
15 questions over 2 pages · includes conditional questions, multiple pages, ratings.
1 About the coach
- I'm filling this in as a* Player · Parent or guardian of a player
- Your child's team or age group* asked only when it applies
- Your team or squad asked only when it applies
- Coach's name*
- Season
- How much do you agree?* Strongly agree · Agree · Neutral · Disagree · Strongly disagree
- Overall rating for the coach*
2 Comments
- Would you recommend this coach to another player or family? Yes · Maybe · No
- What does the coach do especially well?
- What could they do better?
- Do you have a concern about safety or how a player has been treated?
- Please describe the concern* asked only when it applies
- May someone from the club contact you about your answers?
- Your name* asked only when it applies
- Email or phone* asked only when it applies
The coach evaluation form, page by page
1 About the coach
I'm filling this in as a is required: player, or parent or guardian of a player. Parents must give their child's team or age group; players can optionally give their team or squad. Coach's name is required and the season is optional.
The required grid How much do you agree? has eight statements, each answered strongly agree, agree, neutral, disagree or strongly disagree: explains clearly what players need to do, listens to players and parents, helps players improve their skills, treats players fairly including playing time, puts player safety and wellbeing first, models respect for opponents and officials, runs organised, well-planned sessions, and makes training enjoyable. Overall rating for the coach is a required five-star question.
2 Comments
Would you recommend this coach to another player or family? offers yes, maybe or no. Two open questions ask what the coach does especially well and what they could do better. Do you have a concern about safety or how a player has been treated? reveals a note pointing to the club's welfare or safeguarding lead and a required description. Respondents can agree to be contacted by the club, which asks for their name and an email or phone number.
Make the template yours
- Add your sport's specifics, such as tactics, conditioning or match-day management
- Name your welfare or safeguarding lead and their contact details in the concern note
- Turn the coach's name into a dropdown so results group cleanly
- Add an age-group dropdown for players as well as parents
- Send concern-related responses to your welfare lead by adding them to notifications
- Duplicate the form per team so each coach's evaluations file into their own folder
Tips for a better coach evaluation form
- Tell families the survey is anonymous unless they choose to leave contact details
- Run it at the same point each season so results can be compared
- Check the concern answers as soon as responses arrive, not only at season end
- Share overall themes with coaches, and keep individual comments in context
- Recognise coaches publicly when feedback is strong
- Follow your club's safeguarding policy for any concern raised
Every response becomes a PDF in your vault
Each evaluation is filed as a PDF in the vault folder you choose, and the club account is emailed when one arrives. You can add extra notification addresses, such as your welfare lead.
Filter responses by coach or team, or export to CSV to compare grid results across coaches and seasons.
- Start from this template. It opens in the FileIt Forms designer — change any question, add pages, set the rules for when questions appear.
- Share it. Turn on a public link, or send it to people by email, each with their own link. They don’t need a FileIt account.
- Get the answers as PDFs. Each response is saved as a PDF in the vault folder you choose, with uploaded files attached — and listed in a Responses table you can export to CSV.
Coach evaluation form: frequently asked questions
Is this coach evaluation template free?
Yes. It's a starter template in FileIt's Forms app, which is included on every account, including the free plan.
Is the evaluation anonymous?
Yes. Names are only asked for if the respondent agrees to be contacted by the club.
What happens when someone raises a concern?
They see a note to also contact the club's welfare or safeguarding lead directly, and describe the concern on the form. The form doesn't send a separate alert, so make sure someone reviews responses promptly.
Can players and parents use the same form?
Yes. The first question asks which they are, and parents are asked for their child's team or age group.
Can I evaluate several coaches with one form?
Yes. Respondents name the coach, so you can filter by coach in the Responses tab, or duplicate the form for each team.
Can young players fill it in?
Yes. The statements use plain language, though your club may prefer that younger players answer with a parent.