What is the apprenticeship application form template?
Apprenticeship applicants are often school leavers applying for their first job. A standard job application — asking for employment history and years of experience — doesn't fit them, and can put good candidates off. An apprenticeship form needs to ask about what they've studied, what they want to learn and why.
This apprenticeship application form template is written in plain language. It asks for education and grades (including predicted results), whether the applicant has maths and English at the level in the advert, their chosen apprenticeship and a second choice, when they could start, whether they can travel to the site and training centre, and any work experience, from Saturday jobs to school placements.
Applicants who'll be under 18 on the start date are asked for a parent or guardian's contact details and a guardian acknowledgement. Every application is saved as a PDF in your FileIt vault, with any certificates attached.
- Best for
- Employers and training providers recruiting apprentices
- Filled in by
- The applicant, with a parent or guardian if under 18
- Time to complete
- About 10–15 minutes
- Includes
- Education and grades, trade choice, motivation questions, support needs, conditional guardian section
Who uses a apprenticeship application form?
- A construction firm recruiting electrical and plumbing apprentices
- A business recruiting administration or IT apprentices
- A school leaver applying before exam results are out
- Collecting parent or guardian contact details for under-18 applicants
- Offering interview adjustments to applicants who need them
- A training provider taking applications for several trades at once
Questions on this apprenticeship application form
29 questions over 4 pages · includes file upload, conditional questions, multiple pages, consent checkbox.
1 About you
- Your name*
- Date of birth*
- Will you be under 18 on the start date?*
- Email*
- Phone*
- Home address*
2 Education
- What are you doing at the moment?* At school · At college or sixth form · Finished education · Working · Looking for work
- School or college (most recent)*
- Highest qualification so far None yet · Secondary school qualifications · Vocational certificate or diploma · College or A-level equivalent · Degree or higher · Other
- Subjects and grades
- Do you have maths and English at the level asked for in the advert?* Yes · Working towards it · No · Not sure
- Certificates
3 The apprenticeship
- Which apprenticeship are you applying for?* Electrical · Plumbing and heating · Carpentry and joinery · Engineering and manufacturing · Motor vehicle · Construction · Business administration · IT and digital · Hospitality and catering · Health and social care · Hair and beauty · Other
- Second choice, if any
- Date you could start
- Can you get to our site and any training centre?* Yes · Yes, with some help · Not sure yet
- Do you hold a driving licence?
- Work experience, part-time jobs or volunteering
- Why do you want this apprenticeship?*
- What are you good at, in or out of school?
4 Parent or guardian & declaration
- Parent or guardian's name* asked only when it applies
- Relationship to you asked only when it applies
- Their phone* asked only when it applies
- Their email asked only when it applies
- Would you like any support or adjustments during the application or interview?
- Tell us what would help asked only when it applies
- How did you hear about us? School or college · Careers adviser · Job website · Social media · Friend or family · Other
- Declaration*
- Parent or guardian* asked only when it applies
The apprenticeship application form, page by page
1 About you
Applicants give their name, date of birth, email, phone and home address, and say whether they'll be under 18 on the start date.
2 Education
They say what they're doing now — at school, college, finished education, working or looking for work — and give their school or college, highest qualification, subjects and grades (including predicted grades), and whether they have maths and English at the level asked for. Certificates can be uploaded optionally.
3 The apprenticeship
Applicants choose the apprenticeship they're applying for from a list of trades and sectors, add a second choice, the date they could start, whether they can travel to the site and training centre, and whether they hold a driving licence. They describe any work experience, why they want the apprenticeship, and what they're good at.
4 Parent or guardian & declaration
Under-18 applicants give a parent or guardian's name, relationship, phone and email. Everyone can ask for support or adjustments during the application, says how they heard about you, and confirms their information is true. For under-18s, a parent or guardian acknowledgement is also required.
Make the template yours
- Replace the trade list with the apprenticeships you're actually offering
- Adjust the qualification options to your country's system
- Add an assessment day date question if you run one
- Set up a separate vault folder for each intake
- Change the confirmation message to give your timeline for interviews
Tips for a better apprenticeship application form
- Keep the advert's entry requirements clear so applicants can answer the maths and English question
- Value part-time jobs, volunteering and school projects as real experience
- Contact under-18 applicants' parents or guardians where appropriate for your process
- Offer adjustments to anyone who asks for them
- Tell all applicants when they'll hear back, including unsuccessful ones
Every response becomes a PDF in your vault
Each application is saved as a PDF in your FileIt vault with any certificates attached, and the form owner is notified. Applicants receive a copy of their application.
Recruiters can shortlist from the Responses table, filter by chosen trade, and export to CSV to plan interviews or assessment days.
- Start from this template. It opens in the FileIt Forms designer — change any question, add pages, set the rules for when questions appear.
- Share it. Turn on a public link, or send it to people by email, each with their own link. They don’t need a FileIt account.
- Get the answers as PDFs. Each response is saved as a PDF in the vault folder you choose, with uploaded files attached — and listed in a Responses table you can export to CSV.
Apprenticeship application form: frequently asked questions
Is this apprenticeship application form template free?
Yes — it's included with the Forms app on every FileIt account, including the free plan, alongside the rest of the template gallery.
What happens if the applicant is under 18?
Answering yes to being under 18 on the start date adds a parent or guardian section and a guardian acknowledgement.
Can applicants apply before getting exam results?
Yes. The grades question asks for predicted grades if results aren't out yet.
Can I change the list of apprenticeships?
Yes. The trade dropdown can be edited in the form designer.
Do applicants need to upload certificates?
No. The upload is optional, and the help text says you'll ask for them later if needed.
Can applicants ask for adjustments?
Yes. They can say they'd like support or adjustments during the application or interview and describe what would help.