Pet Boarding Intake Form Template

What is the pet boarding intake form template?

Boarding somebody else's pet well means knowing their exact routine — what they eat, when, any medication, and what to do if something goes wrong — not guessing based on a quick chat at drop-off. This template collects all of it in one intake form: owner and stay details, the pet's information, feeding and medication, health and behaviour, and vet details with emergency authorisation.

A verbal handover at drop-off is easy to half-remember by day two of a stay, especially with multiple animals in care at once. A written intake form means feeding amounts, medication doses and behaviour notes are recorded exactly as the owner described them, and can be checked at any point during the stay rather than relied on from memory.

Once submitted, FileIt saves the whole intake as a PDF — vaccination record and pet photo included — in the vault folder for that stay, so it's on hand throughout the booking and easy to find again if the same pet boards with you in future.

Who uses a pet boarding intake form?

• A boarding kennel or cattery collecting intake details before every stay
• An independent pet sitter standardising what information they gather from owners
• A doggy daycare that needs behaviour and vaccination details on file
• A boarding facility that requires an emergency vet spending authorisation before accepting a pet
• A pet-sitting business managing multiple animals at once and needing clear, written feeding and medication instructions
• A facility building a repeat-client record so returning pets don't need a full re-intake each time

Questions on this pet boarding intake form

29 questions over 5 pages · includes signature, file upload, conditional questions, multiple pages, consent checkbox.

The pet boarding intake form, page by page

1 Owner & stay

The owner provides their Name, Email and Mobile (reachable during the stay), the Drop-off and Pick-up dates, and an optional Backup contact — someone local who can be reached if the owner can't be. This page sets the basic logistics for the whole stay.

2 Your pet

Details cover the Pet's name, Species (dog, cat, rabbit or other), Breed, approximate Date of birth, Sex, Microchip number, and an optional recent photo — useful for identification and for sharing updates with the owner during the stay.

3 Feeding & medication

A required vaccination record upload comes first, followed by the Food brand and type and Amount and feeding times, with a sample placeholder to guide detailed answers. A yes/no for whether the owner will bring enough food for the stay is followed by a required Does your pet need medication? question — answering yes opens a detailed field for medication, dose, times and exactly how to give it, such as hidden in a treat.

4 Health & behaviour

An open field covers Health conditions, allergies or recent illness, and a checklist flags behaviour traits like friendly with other dogs, nervous with strangers, pulls on the lead, or has bitten before — the last of which opens a required field asking what happened. A Routine, likes and dislikes field lets the owner describe walks, favourite toys, known commands and anything that helps the pet settle.

5 Vet & authorisation

The owner provides their Vet practice and phone number, then an Emergency vet spending limit without calling first (leaving it blank means the sitter always calls before authorising treatment). A required consent authorises emergency veterinary care and agrees to cover resulting costs, alongside a declaration that the information given is accurate, followed by the owner's signature.

Make the template yours

• Adjust the behaviour checklist to match the traits most relevant to your facility, such as noise sensitivity or crate training
• Make the pet photo required if you use it for daily update posts to owners
• Add a question about preferred walk or exercise routine if your facility offers different activity levels
• File each stay under the pet's own vault folder so a boarding history builds up across repeat visits
• Set the emergency spending limit field as required if your policy always needs an explicit figure rather than a blank default
• Turn on the emailed PDF copy so owners have their own record of what they submitted before drop-off

Tips for a better pet boarding intake form

• Ask for the vaccination record before the stay, not at drop-off, so there's time to follow up if anything is missing or out of date
• Read medication instructions carefully and confirm them verbally with the owner at drop-off, even though they're written down
• Take behaviour flags like "has bitten before" seriously and plan staffing or space around them, not just note them
• Set a clear default policy on the emergency spending limit for owners who leave it blank, so staff know exactly when to call first
• Keep completed intakes on file for repeat clients so returning pets don't need to start from scratch each time

Pet boarding intake form: frequently asked questions

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Templates are a starting point. Check that the questions and any wording about consent, privacy or terms suit your situation and the rules where you are. Page last reviewed 2026-09-26.