Utilities Setup Request Form

What is the utilities setup request form template?

Moving in is stressful enough without arriving to cold showers because nobody told the gas company. In many buildings the manager handles part of the utility setup, or at least needs to know which accounts the tenant will take over and when. When those details arrive as a string of texts, something gets missed.

This form puts it all on a single page. The occupant gives their name, contact details, the address and unit, and the move-in date. "What do you need?" separates brand-new accounts from transfers, and "Services" lists electricity, gas, water and sewer, trash and recycling, and internet. "Whose name should the accounts be in?" covers the common arrangements: the tenant, another occupant, or the landlord keeping the account and billing back.

Ticking internet opens three more questions: a "Preferred internet provider", "Speed you need" in plain terms rather than megabits, and the best times for an installer visit. Opening meter readings and meter photos give both sides a starting point for the first bill. Each request is filed as a PDF in your FileIt vault with the tenant's other move-in paperwork.

Who uses a utilities setup request form?

• Sending to every new tenant with the lease signing pack
• Buildings where the manager orders internet installs for each unit
• Shared houses deciding which housemate holds each account
• Furnished rentals where the landlord keeps the utilities and recharges
• Transferring accounts when one tenant leaves and another moves in
• Recording opening meter readings for the first bill

Questions on this utilities setup request form

17 questions · includes file upload, conditional questions.

The utilities setup request form, page by page

1 Utilities

Your name, email and phone, the "Property address and unit" and the move-in date. "What do you need?" asks whether you're setting up new accounts, transferring existing ones into your name, or doing some of each. "Services" must have at least one ticked. "Whose name should the accounts be in?" offers mine, another occupant (which asks for their name), or keeping them with the landlord and billing back. If internet is ticked, the form adds a preferred provider, a speed question running from basic browsing to heavy home-working use, and installer times. Then come the electricity, gas and water meter readings, optional meter photos, and a box for anything else, like a prepay meter or a locked meter cupboard.

Make the template yours

• Remove services the building already provides, such as water or trash
• List the providers that serve your building as options instead of a text box
• Make meter photos required if readings are often disputed
• Add a question about a parking permit or mailbox key while you're at it
• Notify a maintenance coordinator as well as the property manager
• Change the speed options to the packages your building offers

Tips for a better utilities setup request form

• Send the form a week or two before move-in so installs can be booked
• Ask for meter photos on the move-in day itself, not before
• Agree in the lease who holds each account so the form just confirms it
• Check internet availability for the unit before promising a speed
• Keep the request with the move-in inspection so all day-one records sit together

Utilities setup request form: frequently asked questions

More form templates

All Property & rentals templates · Every form template

Templates are a starting point. Check that the questions and any wording about consent, privacy or terms suit your situation and the rules where you are. Page last reviewed 2026-10-19.