Move-In / Move-Out Booking Form Template

What is the move-in / move-out booking form template?

In a shared building, a move affects everyone: the service lift is out of action, the loading bay is full and the corridors take a beating. A move-in / move-out booking form lets building management schedule moves so they don't clash, and gets each resident to agree to the moving rules before the van arrives.

This template asks whether it's a move in, a move out or a large delivery, the "Preferred date" and an alternative, and a time slot. It records whether the service lift and loading bay are needed, the largest vehicle — with its height for lorries — large or heavy items, and whether anything will be hoisted, which shows a note that hoisting needs separate approval. Residents using a removal company give its name and phone and can upload its insurance certificate. The final page explains the damage deposit, lists four rules to acknowledge and finishes with a signature.

It runs on FileIt's Forms app. Share one link with all residents, and each booking request is filed as a signed PDF in your vault.

Who uses a move-in / move-out booking form?

• Booking the service lift for a move in or out
• Scheduling a large furniture or appliance delivery
• Collecting removal companies' insurance certificates
• Making sure residents agree to the moving rules beforehand
• Avoiding two moves at the same time in a busy building
• Keeping a record of each move in case of damage to common areas

Questions on this move-in / move-out booking form

24 questions over 4 pages · includes signature, file upload, conditional questions, multiple pages, consent checkbox.

The move-in / move-out booking form, page by page

1 Resident

Name, email, mobile on the day, unit and whether they're an owner or tenant.

2 The move

"Is this a move in or a move out?" — or a large delivery — then preferred and alternative dates and a morning, afternoon or late-afternoon slot. The resident says whether they need the service lift and loading bay, and picks the largest vehicle; a lorry asks for its height. Large or heavy items are listed, and hoisting through a window or balcony shows a note that it needs separate approval.

3 Movers

"Who is doing the move?" — a removal company asks for its name, phone and insurance certificate upload. The number of movers and who provides lift and corridor protection complete the page.

4 Agreement

A note explains the refundable damage deposit and post-move check. The resident ticks all four rules — booked slot only, fire doors never wedged open, packaging taken away, common areas checked before and after — agrees to take responsibility for any damage, and signs.

Make the template yours

• Change the time slots to your building's moving hours
• Add your deposit amount and notice period to the cover text
• Make the insurance certificate required if your building insists on one
• Notify the concierge and maintenance team on every booking
• File bookings into a vault folder per building
• Edit the rules checklist to match your own moving rules

Tips for a better move-in / move-out booking form

• Confirm each booking quickly so residents can book their movers
• Inspect lifts and corridors before and after each move
• Ask for the vehicle size — it decides whether the loading bay works
• Keep fire doors closed even when it's inconvenient
• Remind residents about packaging waste the day before
• Keep the signed booking until the deposit is returned

Move-in / move-out booking form: frequently asked questions

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Templates are a starting point. Check that the questions and any wording about consent, privacy or terms suit your situation and the rules where you are. Page last reviewed 2026-10-01.