Events & community 23 questions 3 pages About 8 min to fill in

Class Reunion Registration Form Template

One link for the whole year group: who's coming, to what, with whom — plus the news, photos and lost contacts that make a reunion.

Use this template — free Try the form No account needed to fill it in
Class reunion registration
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Use this template Every question, option and rule can be changed in the designer.

What is the class reunion registration form template?

Organising a reunion means chasing three things at once: who is coming, what they'll eat, and where everyone else has gone. This class reunion registration form collects all three. Classmates sign up on one link, choose which events they'll attend, and tell you about the people you've lost touch with.

The form is built around a reunion weekend: welcome drinks, a dinner and dance, a family picnic and a tour of the school. Dinner choices only appear for people coming to the dinner, a guest's name and meal only when someone is bringing a guest, and a children count only for the picnic. Even classmates who can't make it are still asked for their news, a favourite memory and old photos — often the best material for the slideshow.

Each sign-up is saved as a PDF in your FileIt vault, photos attached, and the Responses table gives you the guest list, meal counts and T-shirt sizes in one export.

Best for
Reunion committees for schools, colleges, universities and youth groups
Filled in by
Former classmates, on any phone or computer
Time to complete
About 5 minutes
Includes
Event choices, guest and meal questions, photo uploads, sharing permissions

Who uses a class reunion registration form?

  • A 10-, 20- or 50-year high school reunion with a dinner and a picnic
  • A university year group meeting up during homecoming
  • A one-evening reunion where you remove the extra events
  • Gathering stories and photos for a reunion booklet or slideshow
  • Rebuilding a contact list for a year group that has scattered

Questions on this class reunion registration form

23 questions over 3 pages · includes file upload, conditional questions, multiple pages.

1 About you

  • Your name*
  • Name at school, if different
  • Email*
  • Mobile
  • Year you graduated or left*
  • Form, homeroom or house
  • Where do you live now?

2 The reunion

  • Will you join us?* Yes, I'll be there · Maybe — I'll confirm later · Sorry, I can't make it
  • Which events?* asked only when it applies Friday welcome drinks · Saturday dinner and dance · Sunday family picnic · Tour of the school
  • Bringing a partner or guest? asked only when it applies
  • Guest's name* asked only when it applies
  • Your dinner choice* asked only when it applies Beef · Chicken · Fish · Vegetarian · Vegan
  • Your guest's dinner choice* asked only when it applies Beef · Chicken · Fish · Vegetarian · Vegan · Not coming to the dinner
  • Children coming to the picnic asked only when it applies
  • Allergies or dietary needs (you and your guest) asked only when it applies
  • Reunion T-shirt No thanks · S · M · L · XL · XXL
  • Could you help with any of these? Tracking down classmates · Photos for the slideshow · Decorations · Setting up on the day · A short speech

3 Catch up

  • Your news since school
  • Old photos for the slideshow
  • A favourite memory from school
  • Classmates we should try to find
  • May we share your news and photos?* Yes, with my name · Yes, without my name · No, keep them for the organisers
  • May we give your email to classmates who ask for it?*

The class reunion registration form, page by page

1 About you

Classmates give their name, "Name at school, if different", email, mobile, "Year you graduated or left", form, homeroom or house, and "Where do you live now?". The name at school is useful when people have changed their surname.

2 The reunion

"Will you join us?" offers yes, maybe, or sorry. Anyone not saying no ticks "Which events?" — Friday welcome drinks, Saturday dinner and dance, Sunday family picnic, and a tour of the school. They're asked whether they're bringing a partner or guest, and a yes asks for the guest's name. Choosing the dinner opens "Your dinner choice", and a guest gets their own dinner choice, including not coming to the dinner. The picnic asks how many children are coming.

Attendees can list allergies or dietary needs for themselves and their guest. Everyone can order a reunion T-shirt and tick "Could you help with any of these?" — tracking down classmates, slideshow photos, decorations, setting up, or a short speech.

3 Catch up

The last page is for everyone, coming or not. It has "Your news since school", "Old photos for the slideshow" (up to five files), "A favourite memory from school" and "Classmates we should try to find". Two required questions settle permissions. "May we share your news and photos?" offers with a name, without a name, or for the organisers only. "May we give your email to classmates who ask for it?" is a yes or no.

Make the template yours

  • Rename the events to match your programme, or cut them down to a single evening
  • Change the dinner options once the venue sends its menu
  • Remove the T-shirt question, or add a price to the label
  • Set a closing date so sign-ups stop when the caterer needs final numbers
  • Add a co-organiser's email to the notifications
  • Change the accent colour to your school colours

Tips for a better class reunion registration form

  • Share the link in old class group chats and on social media, and ask everyone to pass it on
  • Check "Classmates we should try to find" every week and divide the names among the committee
  • Ask for photos early — slideshows always take longer than you expect
  • Respect the sharing choices: only print news marked to share with a name
  • Use the CSV export for name badges, using the name at school as well as the current name

Every response becomes a PDF in your vault

Each sign-up is filed as a PDF in your vault, with any photos attached, and you receive an email notice. Classmates get a copy of their answers, so they can check their dinner choice later.

Search the Responses table by name or year, and export to CSV to count attendees per event, meals for the caterer and T-shirt sizes. Photos stay with each response, ready for the slideshow.

  1. Start from this template. It opens in the FileIt Forms designer — change any question, add pages, set the rules for when questions appear.
  2. Share it. Turn on a public link, or send it to people by email, each with their own link. They don’t need a FileIt account.
  3. Get the answers as PDFs. Each response is saved as a PDF in the vault folder you choose, with uploaded files attached — and listed in a Responses table you can export to CSV.
Use the class reunion registration template — it’s free

Class reunion registration form: frequently asked questions

Is this class reunion form template free?

Yes. It's one of the ready-made templates in the Forms app on every FileIt account, including the free plan.

Do classmates need an account to sign up?

No. They open the link and fill it in, with no sign-up needed.

Can people who can't come still send news?

Yes. The Catch up page is shown to everyone, so classmates who can't make it can still share news, memories and photos.

Does the form take ticket payments?

No. It records who is coming and what they've chosen. Collect payments through your own ticketing or bank details.

What happens to the photos people upload?

They're attached to that person's vault document and listed in their response. The form asks whether they may be shared, and with or without a name.

Can I use it for a one-off dinner instead of a weekend?

Yes. Delete the events you don't need in the designer, and the follow-up questions for them go with them.

Use this template — free