What is the food truck event application form template?
Planning food for an event is half menu and half logistics. Organisers need to know what each truck serves, but they also need to know whether it fits the pitch, which side the hatch opens on, whether it needs a hookup or brings a generator, and whether its permit and insurance will still be valid on the day. This template collects all of it in two pages.
The first page covers the truck and the food: business and truck name, contact person, mobile for the day, type of unit, total length and width with the hatch open, which side it serves from, cuisine, a menu with prices and an optional menu photo. Operators tick dietary options and estimate how many customers they can serve per hour.
The second page asks about utilities and safety. 'Power' has three answers. A hookup asks for amps and voltage, and 'Uses a generator' opens questions about generator type, noise level, fuel, whether spare fuel is stored on site (and how), plus a generator safety statement to tick. Water, propane with an optional gas certificate, fire extinguisher, health permit and insurance uploads with expiry dates, a waste plan, your terms and a signature complete it. Each application is saved as a PDF in your FileIt vault.
- Best for
- Festivals, fairs, street-food nights, sports events and corporate events
- Filled in by
- A food truck, trailer or cart operator
- Time to complete
- About 8 minutes, with documents ready
- Includes
- Unit dimensions, menu, power and water, generator noise and fuel safety, permit and insurance uploads
Who uses a food truck event application form?
- A summer music festival chooses ten trucks with different cuisines
- A town plans a monthly street-food night and checks every truck's permit
- A brewery invites a rotating food truck each weekend
- A school fair asks trucks with generators about noise near the stage
- A corporate event planner books trucks for a staff party
- A marathon organiser arranges finish-line food for runners
Questions on this food truck event application form
35 questions over 2 pages · includes signature, file upload, conditional questions, multiple pages, consent checkbox.
1 Truck & menu
- Business name*
- Truck or trailer name (if different)
- Contact person*
- Email*
- Mobile on the day*
- Website or social media
- Type of unit* Food truck · Trailer · Cart · Gazebo with mobile kitchen
- Total length including hitch (ft)*
- Width with serving hatch open (ft)*
- Serving hatch is on the Left side · Right side · Rear · More than one side
- Cuisine*
- Menu with prices*
- Menu photo or PDF
- Options you serve Vegetarian · Vegan · Gluten-free · Halal · Kosher · Dairy-free
- How many customers can you serve per hour?
2 Utilities, safety & documents
- Event date(s) you're applying for*
- Power* Self-sufficient — no power needed · Need an electrical hookup · Uses a generator
- Amps and voltage required* asked only when it applies
- Generator type* asked only when it applies Inverter (quiet) generator · Open-frame generator · Built into the truck
- Noise level at 7 m (dB) asked only when it applies
- Fuel* asked only when it applies Gasoline · Diesel · Propane · Dual fuel
- Will you store spare fuel on site?* asked only when it applies
- How and where will spare fuel be stored?* asked only when it applies
- Generator safety* asked only when it applies
- Water* Self-contained tanks · Need a potable water connection
- Do you cook with propane or LPG?*
- Gas safety inspection certificate asked only when it applies
- Do you carry a fire extinguisher that's been serviced in the last 12 months?*
- Health permit for the unit*
- Health permit expiry date*
- Certificate of liability insurance*
- Insurance expiry date*
- How will you handle grease, grey water and rubbish?*
- Event terms*
- Signature*
The food truck event application form, page by page
1 Truck & menu
Required business name, contact person, email and 'Mobile on the day', plus truck name and social links. A required 'Type of unit', 'Total length including hitch (ft)' and 'Width with serving hatch open (ft)', and which side the hatch is on. Required cuisine and 'Menu with prices', an optional menu file, dietary options and customers served per hour.
2 Utilities, safety & documents
Required event dates and 'Power'. A hookup asks for amps and voltage. 'Uses a generator' adds generator type, noise level at 7 m, fuel, 'Will you store spare fuel on site?' (asking how on a yes) and a required safety statement. Then water, propane (with a gas certificate upload), fire extinguisher, required health permit and insurance uploads with expiry dates, a waste plan, a terms placeholder and consent, and a signature.
Make the template yours
- Change the units to meters if that's how your site is measured
- Add your available hookup ratings to the help text of the amps question
- Make the generator option unavailable if your event is hookup-only
- Replace the terms placeholder with your pitch fee or revenue share
- Add a question about the time needed to set up and pack down
- Set a close date well before the event so you have time to plan the site
Tips for a better food truck event application form
- Check every truck's length against your pitch plan before accepting it
- Keep generators away from stages and seating, and the noise answer helps you place them
- Confirm permit and insurance expiry dates fall after the event
- Sort responses by cuisine to avoid three taco trucks side by side
- Ask your fire marshal or local authority which safety rules apply to mobile kitchens
Every response becomes a PDF in your vault
Each application is filed as a signed PDF in your vault, with the menu, permits and insurance attached. You're emailed for each new application, and the operator gets a copy.
Export the responses to CSV to plan pitches by size and power, and open a single response to download a truck's documents.
- Start from this template. It opens in the FileIt Forms designer — change any question, add pages, set the rules for when questions appear.
- Share it. Turn on a public link, or send it to people by email, each with their own link. They don’t need a FileIt account.
- Get the answers as PDFs. Each response is saved as a PDF in the vault folder you choose, with uploaded files attached — and listed in a Responses table you can export to CSV.
Food truck event application form: frequently asked questions
Is the food truck event application template free?
Yes. It's a starter template in the Forms app on every FileIt account, including the free plan.
What extra questions does a truck with a generator answer?
Choosing 'Uses a generator' adds the generator type, its noise level, fuel type, whether spare fuel will be stored and how, and a generator safety statement to tick.
Can operators upload their health permit and insurance?
Yes. Both are required uploads, each with an expiry date, and they're attached to the application in your vault.
Does FileIt verify the documents?
No. It collects and stores them. The organiser checks they're valid for the event.
Can I use one form for several events?
Yes. Operators list the dates they're applying for. Or duplicate the form for each event.
Do operators need a FileIt account?
No. They apply from a link.