Print Order Request Form Template

What is the print order request form template?

Print jobs go wrong in the details: the wrong size, a missing bleed, gloss instead of matt, or a deadline nobody wrote down. Taking orders over email means asking the same questions every time and hunting for the artwork in a long thread.

This print order request form takes the customer through the job step by step: the product and quantity, finished size, sides, colour, paper and weight, page count and binding for booklets, finishing options, the artwork (or a design brief if they need you to design it), the type of proof, the deadline and delivery details. Questions appear only where they apply — spot colour references only for spot colour jobs, binding only for booklets.

Each order is saved as a PDF in your FileIt vault with the artwork files attached, so your production team has one job ticket with everything on it.

Who uses a print order request form?

• A high-street print shop taking orders from its website
• A sign and banner maker collecting sizes and materials
• A university or company print room handling internal jobs with PO numbers
• A designer ordering print on behalf of clients
• Restaurants reordering menus with a previous job reference
• Event organisers ordering signage and printed materials to a deadline

Questions on this print order request form

34 questions over 4 pages · includes file upload, conditional questions, multiple pages, consent checkbox.

The print order request form, page by page

1 The job

The customer names the job, picks the product — business cards, flyers, posters, brochures, banners, stickers and more, or describes something else — and enters the quantity and number of versions. Reprints can quote the previous job reference.

2 Specifications

They choose a finished size (with a box for custom sizes), single or double-sided, colour — with Pantone references for spot colours — paper or material and weight. Brochures and booklets ask for the page count and binding. A checklist covers finishing such as lamination, spot UV, foiling, folding, die-cutting and eyelets.

3 Artwork & proofing

Customers with artwork upload it (with a note about bleed and embedded fonts). Those who need design work write a brief and upload logos, images or text instead. They then choose a PDF proof, a printed hard proof or no proof.

4 Delivery & contact

The last page asks for the needed-by date and whether it's flexible, delivery or collection with an address for delivery, the customer's name, company, PO number, email and phone, an optional budget and notes. The customer confirms they have the right to print the artwork and that nothing goes to print until they approve the price and proof.

Make the template yours

• Replace the product, size and paper lists with the ones you actually offer
• Switch the size list to only metric or only US sizes
• Add your standard turnaround times to the cover text
• Change the currency on the budget field
• Remove the design option if you only print supplied artwork
• File orders in a Print jobs folder, or one per customer for repeat business

Tips for a better print order request form

• Check artwork for bleed, resolution and fonts as soon as it arrives
• Always get proof approval in writing before printing, even for repeat jobs
• Confirm the price and turnaround before starting, especially for tight deadlines
• Keep the job reference on the PDF so reprints are quick
• Ask customers to choose 'Not sure — please advise' rather than guessing a paper

Print order request form: frequently asked questions

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Templates are a starting point. Check that the questions and any wording about consent, privacy or terms suit your situation and the rules where you are. Page last reviewed 2026-09-28.