What is the commercial insurance risk profile form template?
Before an insurer can quote for a business, it needs a picture of the risk: what the business does, where it operates from, how the premises are protected, how many people work there, what it turns over and what has gone wrong before. Brokers often gather this over several calls and emails, and still find a gap when an insurer asks a question.
This template collects it in one sitting across five pages: the business and its activities, premises and security, people and finances, claims and insurance history, and the covers wanted with values, start date and current insurer. Questions that don't apply stay hidden, such as premises details for a business with no fixed premises.
Each completed profile is saved as a signed PDF in your FileIt vault with the client's current policy schedule attached, ready to send to insurers and to keep on file for renewal.
- Best for
- Insurance brokers, agents and advisers handling small and mid-sized business clients
- Filled in by
- The business owner, director or finance manager
- Time to complete
- 15 to 25 minutes
- Includes
- Higher-risk activity checklist, premises and security, payroll and turnover, claims history, cover checklist and declaration
Who uses a commercial insurance risk profile form?
- A broker onboarding a new small business client
- An agent collecting renewal information before approaching the market
- A broker specialising in trades gathering subcontractor and work-at-height details
- A hospitality insurance specialist profiling restaurants and bars
- A business owner preparing for a meeting with a broker
- An adviser keeping a dated record of what each client disclosed
Questions on this commercial insurance risk profile form
41 questions over 5 pages · includes signature, file upload, conditional questions, multiple pages, consent checkbox.
1 The business
- Business name*
- Trading name, if different
- Contact name*
- Position
- Email*
- Phone*
- Legal structure* Limited company or corporation · LLP or partnership · Sole trader or proprietor · Charity or non-profit
- Years trading*
- What does the business do?*
- Do any of these apply? Work at height · Hot work: welding, cutting, torches · Work away from your own premises · Handling customers' goods or property · Professional advice or design · Food or drink served or produced · Exporting or selling online abroad · Using subcontractors · Hazardous substances
2 Premises
- Main premises address*
- Premises type* Office · Shop or retail unit · Workshop or factory · Warehouse · Restaurant, bar or hotel · Home-based · Mobile, no fixed premises
- Do you own or rent the premises?* asked only when it applies Own · Rent or lease · Shared or serviced space
- Year built (approximate) asked only when it applies
- Construction asked only when it applies Brick, stone or concrete · Timber frame · Steel frame with cladding · Mixed · Don't know
- Security and fire protection asked only when it applies Intruder alarm · Monitored alarm · CCTV · Window locks or bars · Fire alarm · Sprinklers · Fire extinguishers serviced annually · Safe
- Other premises or sites
3 People and finances
- Employees (including directors)*
- Of which part-time or seasonal
- Annual wage roll*
- Annual turnover (last financial year)*
- Expected turnover (next 12 months)
- Turnover from outside your country (%)
- Annual spend on subcontractors asked only when it applies
4 Claims and history
- Any insurance claims or losses in the last 5 years, insured or not?*
- For each: date, what happened, amount paid or estimated, and whether it's settled* asked only when it applies
- Has any insurer ever declined, cancelled or imposed special terms on the business or its directors?*
- Please give details* asked only when it applies
- Do the business or any directors or partners have unspent criminal convictions, or have any been declared bankrupt or disqualified?*
- Please give details* asked only when it applies
5 Cover wanted
- Which covers would you like quoted?* Public or general liability · Employers' liability or workers' compensation · Professional indemnity · Product liability · Buildings · Contents and stock · Business interruption · Commercial vehicles · Cyber · Directors and officers · Goods in transit · Tools and equipment
- Contents and stock value asked only when it applies
- Buildings rebuild value asked only when it applies
- Liability limit wanted
- Cover needed from*
- Current insurer and renewal date
- Current premium
- Current policy schedule or other documents
- Anything else the insurer should know?
- Confirmation*
- Signature*
The commercial insurance risk profile form, page by page
1 The business
Record the business and trading names, contact, position, email and phone, legal structure, years trading and a full description of activities. A checklist flags higher-risk activities such as work at height, hot work, working away from premises, handling customers' goods, professional advice, food and drink, exporting, subcontractors and hazardous substances.
2 Premises
Enter the main premises address and type. Unless the business is mobile with no fixed premises, the form asks whether the premises are owned or rented, the approximate year built, construction type and the security and fire protection in place. Other premises or sites can be listed.
3 People and finances
Record employees and how many are part-time or seasonal, annual wage roll, turnover for the last year and the next 12 months, and the share of turnover from abroad. If the business uses subcontractors, it's asked for the annual subcontractor spend.
4 Claims and history
The client says whether there have been any claims or losses in the last five years, whether an insurer has ever declined, cancelled or imposed special terms, and whether there are unspent convictions, bankruptcies or disqualifications. Each yes opens a box for details.
5 Cover wanted
Tick the covers to be quoted, from liability and property to cyber, directors and officers and tools. Contents and buildings covers ask for values. Add the liability limit wanted, start date, current insurer and premium, upload the current policy schedule, add anything else the insurer should know, and sign the declaration.
Make the template yours
- Edit the cover list to the products you place most often
- Add trade-specific questions, for example for construction, hospitality or professional services
- Change the currency on the money fields
- Adjust the claims period from five years if your insurers ask for a different period
- Replace the declaration with your own firm's wording and privacy notice
- File each client's profile into their own vault folder
Tips for a better commercial insurance risk profile form
- Ask clients to describe every activity, including occasional ones; unexpected activities are a common cause of claim disputes
- Check turnover and wage roll figures against the latest accounts
- Go through the history questions with the client rather than leaving them to guess
- Keep the signed profile with the quotes so you can show what was disclosed
- Send the form again at renewal and ask clients to update anything that's changed
Every response becomes a PDF in your vault
Each risk profile is saved as a signed PDF in your FileIt vault with any uploaded schedules, and you can be notified by email when a client completes it. The client can receive a copy.
Use the Responses table to track profiles by start date or cover type and export to CSV when you prepare submissions to several insurers.
- Start from this template. It opens in the FileIt Forms designer — change any question, add pages, set the rules for when questions appear.
- Share it. Turn on a public link, or send it to people by email, each with their own link. They don’t need a FileIt account.
- Get the answers as PDFs. Each response is saved as a PDF in the vault folder you choose, with uploaded files attached — and listed in a Responses table you can export to CSV.
Commercial insurance risk profile form: frequently asked questions
Is this commercial insurance risk profile free?
Yes. It's one of the ready-made templates in the FileIt Forms app on every account, including the free plan.
Is this an insurer's proposal form?
No. It's a broker's fact-find. Insurers may still ask for their own proposal form or extra questions before quoting.
Does it get quotes automatically?
No. It collects the client's information. The broker uses it to approach insurers.
Why are some premises questions hidden?
If the client chooses mobile, no fixed premises, the ownership, construction and security questions are skipped.
Can clients upload their current policy?
Yes. They can attach up to five files, such as the current schedule or a survey.
Do clients need a FileIt account?
No. Send them the link and they complete it without signing in.