What is the waxing consultation form template?
Most waxing problems — lifted skin on the brows, burns, a flare-up of a skin condition — are predictable if the therapist knows the right things beforehand. Retinoid creams, prescription acne tablets, recent peels, sunburn and some medical conditions all change how skin reacts to wax. A verbal check at the couch is easy to rush; a written consultation isn't.
This template has three pages. The first records the client, a guardian when they're under 18, whether they've been waxed before, the service and every area to be treated. The second covers skin conditions in the area, medical conditions, retinoids and other medicines, allergies — including to resin, beeswax and latex — and any previous bad reaction. The third shows the aftercare advice and collects two consents and a signature.
Each completed consultation is filed as a PDF in your FileIt vault, so the client's record is there the next time they book.
- Best for
- Beauty salons, waxing studios, brow bars and spas
- Filled in by
- The client, before their first appointment or when their health changes
- Time to complete
- About 5 minutes
- Includes
- Treatment areas, skin and medication screening, allergy and reaction follow-ups, aftercare acknowledgement, consent and signature
Who uses a waxing consultation form?
- A waxing studio sending the form with every new booking confirmation
- A brow bar screening threading clients for retinoid use
- A salon re-consulting regular clients once a year
- A spa adding a hair-removal consultation alongside its treatment bookings
- A mobile beauty therapist collecting consent before a home visit
- A tablet at reception for walk-in brow appointments
Questions on this waxing consultation form
27 questions over 3 pages · includes signature, conditional questions, multiple pages, consent checkbox.
1 About you
- Full name*
- Mobile*
- Date of birth*
- Is the client under 18?*
- Parent or guardian's name* asked only when it applies
- Parent or guardian's phone* asked only when it applies
- Have you been waxed or threaded before?* No, this is my first time · Yes, at another salon · Yes, here
- Service* Waxing · Threading · Sugaring · Not sure yet
- Areas to be treated* Eyebrows · Upper lip · Chin · Full face · Underarms · Arms · Half leg · Full leg · Bikini line · Extended bikini or Brazilian · Back · Chest
- Which other area?* asked only when it applies
- When did you last shave, wax or use hair-removal cream on these areas? Less than a week ago · 1-2 weeks ago · 2-4 weeks ago · More than 4 weeks ago · Never
2 Skin and health
- Do any of these apply to the areas being treated?* Sunburn or recent tanning · Cuts, grazes or broken skin · Active acne or rash · Eczema, psoriasis or dermatitis · Cold sores · Varicose veins · Moles or skin tags in the area · Recent scar tissue · None of these
- Medical conditions Diabetes · Circulatory problems · Blood-clotting disorder · Epilepsy · Skin cancer · Pregnancy · None
- Are you using, or have you used in the last 6 months, any retinoid or prescription acne medicine?* No · Yes — a cream or gel · Yes — tablets · Not sure
- Which product, and when did you last use it?* asked only when it applies
- Are you currently using any of these? Antibiotics · Blood thinners · Steroid creams or tablets · Chemical peel or exfoliating acids · Recent laser or microdermabrasion · Self-tan · None of these
- Do you have any allergies?*
- What are you allergic to?* asked only when it applies
- Have you ever had a bad reaction to waxing or threading?*
- What happened?* asked only when it applies
- Do you get ingrown hairs? Often · Sometimes · Rarely or never
3 Aftercare & consent
- Aftercare*
- Consent to treatment*
- May we photograph the treated area for your record?
- Client signature*
- Date*
The waxing consultation form, page by page
1 About you
The client gives their name, mobile, email and date of birth, and answers "Is the client under 18?" — a yes asks for the parent or guardian's name and phone. "Have you been waxed or threaded before?" separates first-timers from returning clients, and they choose the service — waxing, threading, sugaring or not sure yet.
"Areas to be treated" lists the face and body areas from eyebrows to back, and "Other" asks which area, and a final question asks when they last shaved, waxed or used hair-removal cream there, which tells the therapist whether the hair is long enough.
2 Skin and health
A short note explains why the questions matter. The client ticks any skin conditions in the treatment area — sunburn, broken skin, active acne, eczema, cold sores, varicose veins, moles, recent scars — and any medical conditions such as diabetes, circulatory problems or pregnancy.
The retinoid question is required: a cream, tablets or "Not sure" asks which product and when it was last used. Other medicines and treatments follow, including blood thinners, steroids, chemical peels and recent laser. "Do you have any allergies?" and "Have you ever had a bad reaction to waxing or threading?" each open a detail box on a yes, and a last question asks about ingrown hairs.
3 Aftercare & consent
The aftercare advice is shown in full — what to avoid for 24-48 hours and when to start exfoliating — and the client ticks to confirm they've read it. They then give consent to treatment, confirming their answers are complete, choose whether the treated area may be photographed for their record, and sign and date the form.
Make the template yours
- Replace the aftercare paragraph with your own salon's aftercare card
- Edit the treatment areas to match your price list, or split face and body into two questions
- Add a patch-test date field for new clients if your salon patch-tests
- Turn off the photo question if you never photograph treatment areas
- Route consultations into a Client records folder in your vault
- Change the age question if your salon has a different minimum age for intimate waxing
Tips for a better waxing consultation form
- Ask returning clients to update the form when they start a new medicine or skincare product, not just once
- Read the retinoid answer before the appointment so you can rebook or switch to threading if needed
- Keep the form short enough to finish on a phone in the waiting area
- Explain to clients why you ask about medicines — they're more likely to answer fully
- Check your own insurer's requirements for consultation records and how long to keep them
Every response becomes a PDF in your vault
When a client submits the consultation, FileIt saves it as a PDF in the vault folder you've chosen, with the signature and both consents, and emails you a notification. The client can get their own copy too.
All consultations also appear in the form's Responses table, where you can search by name, open the PDF before an appointment or export the answers to a CSV.
- Start from this template. It opens in the FileIt Forms designer — change any question, add pages, set the rules for when questions appear.
- Share it. Turn on a public link, or send it to people by email, each with their own link. They don’t need a FileIt account.
- Get the answers as PDFs. Each response is saved as a PDF in the vault folder you choose, with uploaded files attached — and listed in a Responses table you can export to CSV.
Waxing consultation form: frequently asked questions
Is the waxing consultation template free?
Yes. It's one of the starter templates in FileIt Forms, available on every plan including the free one, and every question can be edited.
Does the client need a FileIt account?
No. Clients fill it in from a link or a QR code without signing up.
Can I use it for threading and sugaring too?
Yes. The service question covers waxing, threading and sugaring, and the skin and medicine questions apply to all three.
Why does it ask about retinoids?
Retinoid creams and tablets can make skin more fragile, so many salons won't wax an area while a client is using them. The form asks which product and when it was last used so the therapist can decide.
What happens if the client is under 18?
Answering yes to the age question asks for a parent or guardian's name and phone. If you need the guardian's own signature, add a second signature field shown only for under-18s.
Can clients sign on a phone?
Yes. The signature box works with a finger on a touch screen or a mouse on a computer.
Is this form medical advice?
No. It's a way to record what the client tells you. Your therapist decides whether to go ahead, and clients with medical questions should ask their doctor.