What is the farm biosecurity visitor log form template?
Vets, hauliers, feed drivers, contractors, buyers and school groups all bring something onto a farm, and occasionally that includes disease. A biosecurity visitor log does two jobs: it makes visitors stop and think about where they've been before they walk in, and it gives the farm a record of who came, when and where they went if an outbreak is ever traced.
This template works on a visitor's phone from a QR code at the farm gate. The first page records the visitor, company, mobile number, vehicle registration, date, arrival time, reason for visit and host. The second asks when they last had contact with livestock or another farm, which animals, which farms or markets, any travel abroad and contact with animals there, and whether they've recently been on a farm with a disease outbreak — which shows a note asking them to wait by their vehicle.
The final page records the precautions taken: vehicle, wheel wash, footwear, clothing, hand washing, areas to be visited and any equipment brought in, followed by agreement to the farm's rules and a signature. Each visit is filed as a PDF in your FileIt vault.
- Best for
- Livestock, dairy, poultry and pig farms, smallholdings, equestrian yards and educational farms
- Filled in by
- Every visitor, on arrival
- Time to complete
- About 2 minutes
- Includes
- Recent livestock contact, travel abroad, outbreak check, vehicle and footwear precautions, areas visited, signed agreement
Who uses a farm biosecurity visitor log form?
- A dairy farm signing in vets, AI technicians and hoof trimmers
- A poultry unit with strict controls on who enters the sheds
- A pig farm checking visitors' recent contact with other pigs
- An open farm or school farm signing in visiting groups
- Recording feed lorries and hauliers that drive onto the yard
- Producing a visitor record for an assurance inspection
Questions on this farm biosecurity visitor log form
28 questions over 3 pages · includes signature, conditional questions, multiple pages, consent checkbox.
1 Visitor
- Your name*
- Company or organisation
- Mobile phone*
- Vehicle registration
- Date of visit*
- Arrival time*
- Reason for visit* Vet · Feed or supplies delivery · Livestock haulage · Contractor or maintenance · Adviser, auditor or inspector · Shearing, AI or hoof trimming · Livestock buyer · Social or educational visit · Other
- Other reason* asked only when it applies
- Who are you visiting?
2 Recent contact
- When did you last have contact with livestock or another farm?* Today · 1–2 days ago · 3–7 days ago · More than 7 days ago · Not that I know of
- Which animals?* asked only when it applies Cattle · Sheep or goats · Pigs · Poultry or other birds · Horses · Wild birds or game
- Farms or markets visited in the last 7 days asked only when it applies
- Have you been abroad in the last 14 days?*
- Which country or countries?* asked only when it applies
- Did you visit a farm or have contact with animals while abroad?* asked only when it applies
- Have you recently been on a farm with a suspected or confirmed disease outbreak?*
3 Precautions & agreement
- Your vehicle* Parked in the visitor area · Cleaned and disinfected before driving on · Essential vehicle driven onto the farm · No vehicle
- Wheels and arches washed or sprayed at the wheel wash? asked only when it applies
- Footwear* Farm boots provided · Own boots cleaned and dipped in the footbath · Disposable overshoes
- Clothing* Clean coveralls · Disposable coveralls · Farm-provided clothing · Visiting the office only
- Hands washed or sanitised on arrival?*
- Areas you will visit* Office or yard only · Livestock housing · Milking parlour · Calf or lambing area · Feed store · Fields or pasture · Poultry sheds · Pig unit
- Bringing equipment onto the farm?*
- What equipment, and how was it cleaned?* asked only when it applies
- *
- Expected departure time
- Signature*
The farm biosecurity visitor log form, page by page
1 Visitor
Your name, Company or organisation and Mobile phone come first — the help text explains the farm may need to contact them if a disease is later confirmed. Email, Vehicle registration, Date of visit, Arrival time, Reason for visit and Who are you visiting? follow.
2 Recent contact
When did you last have contact with livestock or another farm? ranges from today to not that I know of. Any contact asks Which animals? and Farms or markets visited in the last 7 days. Have you been abroad in the last 14 days? asks which countries and whether they visited a farm there. A yes to a recent disease outbreak shows a note asking the visitor not to go further and to speak to the farm manager.
3 Precautions & agreement
Your vehicle records whether it was parked in the visitor area, cleaned first or driven on as essential, with a wheel wash question for vehicles driven on. Footwear, Clothing and Hands washed or sanitised on arrival? follow. Areas you will visit lists the office or yard, housing, parlour, calf or lambing areas, feed store, fields, poultry sheds and pig units. Bringing equipment onto the farm? asks what and how it was cleaned. The visitor agrees to the farm's biosecurity rules, gives an expected departure time and signs.
Make the template yours
- Add your own farm rules as a paragraph on the last page
- Edit Areas you will visit to match your farm's layout
- Change the contact periods to match your vet's or scheme's advice
- Print a QR code for the form link on the farm gate sign
- Add the farm manager to notification emails so every sign-in, including any outbreak answer, reaches them
- File visits into a vault folder per year
Tips for a better farm biosecurity visitor log form
- Put the QR code where visitors stop, before the yard, not at the office door
- Keep a footbath and hand sanitiser next to the sign
- Have a clear place for visitors to park off the yard
- Check the log regularly to see who comes most and what they bring in
- Export the visitor list to CSV if your vet ever needs to trace contacts
Every response becomes a PDF in your vault
Each visit is saved as a signed PDF in the vault folder you choose, titled with the date and visitor's name. You're notified straight away, and the visitor can receive a copy.
The Responses table lets you search by date, visitor or reason and export to CSV, which is the quickest way to answer "who was on the farm last week?" if a disease is investigated.
- Start from this template. It opens in the FileIt Forms designer — change any question, add pages, set the rules for when questions appear.
- Share it. Turn on a public link, or send it to people by email, each with their own link. They don’t need a FileIt account.
- Get the answers as PDFs. Each response is saved as a PDF in the vault folder you choose, with uploaded files attached — and listed in a Responses table you can export to CSV.
Farm biosecurity visitor log form: frequently asked questions
Is this farm biosecurity visitor log free?
Yes. It's included with the Forms app on every FileIt account, including the free plan.
Do visitors need a FileIt account?
No. They scan the QR code or open the link and sign in on their phone.
Does the form stop someone from entering?
No. It shows a note asking them to wait and speak to the farm manager if they report a recent outbreak. Enforcing your rules is up to the farm.
Is this a legal biosecurity requirement?
FileIt doesn't give legal or veterinary advice. Visitor record rules vary by country and assurance scheme, so check what applies to your farm.
Can visitors sign out?
The form records an expected departure time. To record actual departures, use a second short sign-out form or note it in the Responses table export.
Can I use it for a school group?
Yes. The group leader can sign in for the group, or each adult can complete their own entry.