What is a rental holding deposit agreement?
A prospective tenant pays a holding deposit to take a rental off the market while references and the lease are finalised — the amount, deadline, when it is refunded, kept or credited to rent. Start from this template in FileIt eSignature: fill in the blanks, add the people who sign, and send it. Everyone signs online and the signed PDF is filed in your vault.
What you fill in
15 blanks, then the name and email of each person who signs: landlord, applicant.
1 The rental
- Date of this agreement*
- Landlord or letting agent*
- Applicant name(s)*
- Address of the rental*
- Currency*
- Agreed rent*
- Rent is paid* per month · per week · every two weeks
- Intended lease start date*
- Intended lease term*
2 The deposit
- Holding deposit*
- Lease must be signed by*
- If the lease is signed* credited towards the first rent payment · credited towards the security deposit under the lease · refunded to the Applicant within 7 days of the lease being signed
- What still has to happen*
- Days to refund if the deposit is returned*
- Governing law*
3 Who signs
- Landlord signature and date · The landlord or letting agent taking the holding deposit.
- Applicant signature and date · The prospective tenant paying the holding deposit.
What the rental holding deposit agreement covers
- The proposed tenancy
- Holding deposit
- When the Holding Deposit is refunded
- When the Landlord may keep it
- Fair treatment
- General
Sign it online in minutes
- Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
- Name who signs. Tick “This is me” for your own part. FileIt builds the PDF with every signature, date box on the right line, and you can check or move anything before sending.
- Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in your vault and emailed to everyone.