Property & rentals 2 signers 2 pages 16 blanks to fill in

Tenant-Find Agreement Template

Hire an agent just to find and set up the right tenant — then take over the management yourself.

Use this template — free See the agreement Signers don’t need an account
Tenant-find agreement
The blanks in brackets are what you fill in. FileIt adds each signer’s signature and date boxes.
Tenant-find agreement — page 1 of 2
Page 1 of 2
Tenant-find agreement — page 2 of 2
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Use this template Fill in the blanks, name who signs, and send — from FileIt eSignature.

What is a tenant-find agreement?

A tenant-find (let-only or tenant placement) service is for landlords who want an agent to fill a vacancy but not to manage the tenancy afterwards. The agent markets the property, does viewings and referencing, prepares the lease and checks the tenant in, for a one-off fee.

This template sets out exactly what the agent does and doesn't do, the landlord's legal responsibilities before a tenant moves in, the placement fee and when it's earned, a free re-let if the tenant withdraws before moving in, renewal fees, how the deposit and first rent are handled, a sole agency period and protection for tenants the agent introduced, and ending the arrangement. Letting agent rules vary, so licence and scheme details are optional fields.

Best for
Self-managing landlords who want help only with finding a tenant
Signed by
Landlord and letting agent (with job title), initialled on every page
Fee
One-off placement fee, deductible from the first rent
Length
2 pages

When to use a tenant-find agreement

  • An accidental landlord letting a home for the first time
  • An experienced landlord with a single vacancy
  • Agents offering a let-only tier next to full management
  • Landlords living far from the property who still want to self-manage
  • Re-letting after a tenant gives notice

What you fill in

16 blanks, then the name and email of each person who signs: landlord, letting agent.

1 The parties

  • Date of this agreement*
  • Landlord name(s)*
  • Landlord's address*
  • Letting agent business*
  • Licence, registration or redress scheme number (optional)

2 The property

  • Property address*
  • Currency*
  • Asking rent*
  • Rent is paid* per month · per week
  • Available from*
  • Landlord's requirements (optional)

3 Fee

  • Placement fee*
  • Fee if the tenant renews (optional)
  • Sole agency period (days)*
  • Tenant's security deposit* The Agent will collect the deposit and first rent and pass them to the Landlord, less the Agent's fee, within 5 working days. The Landlord is then responsible for protecting and holding the deposit as the law requires. · The Agent will collect the deposit and register it in a deposit protection scheme in the Landlord's name as the law requires, and pass the first rent to the Landlord, less the Agent's fee, within 5 working days.

4 Other terms

  • Governing law*

5 Who signs

  • Landlord signature and date, initials on every page · The owner of the property, or a person authorised to let it.
  • Letting agent signature and date, job title, initials on every page · The letting or leasing agent, signing for its business.

What the tenant-find agreement covers

  1. The service
  2. What the Agent does not do
  3. Landlord's responsibilities
  4. Fee
  5. Sole agency
  6. Ending this Agreement
  7. General

Using the tenant-find agreement, step by step

1 Name the parties

Enter the landlord, the agent's business and any licence or scheme number.

2 Describe the letting

Add the address, asking rent, availability date and any lawful landlord requirements.

3 Set the fee

Enter the placement fee, any renewal fee, the sole agency period, and choose how the deposit is handled.

4 Send for signature

Add the governing law and send it to the landlord.

Tips before you send it

  • Be clear with the landlord that management — rent, repairs, safety checks — is theirs once the tenant moves in.
  • Some places ban letting fees to tenants; this fee is charged to the landlord.
  • Deposit protection rules differ; choose the option that matches who will hold the deposit.
  • Keep referencing data only as long as you need it.

Sign it online in minutes

  1. Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
  2. Name who signs. Tick “This is me” for your own part. FileIt builds the PDF with every signature, date and initials box on the right line, and you can check or move anything before sending.
  3. Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in your vault and emailed to everyone.
Use the tenant-find agreement template — it’s free

Tenant-find agreement: frequently asked questions

When is the fee earned?

When a tenant the agent introduced signs a lease. If that tenant withdraws before moving in, the agent repeats the service once at no extra charge.

Does the agent guarantee the tenant?

No. The agreement says the agent does not guarantee the tenant's payment or conduct, and the landlord decides whether to accept any applicant.

How is this different from a property management agreement?

Property management covers the whole tenancy — rent collection, repairs, inspections. Tenant-find stops once the tenant is checked in.

Is an e-signed letting agreement valid?

Electronic signatures are generally accepted for ordinary agreements like a letting agreement in the US (ESIGN Act and UETA), the UK, the EU (eIDAS) and Canada, though local rules can add requirements. FileIt keeps an audit trail and a Certificate of Completion with the signed PDF.

Use this template — free