Property & rentals 2 signers 3 pages 25 blanks to fill in

Private Pool Rental Agreement Template

Renting your backyard pool by the hour? Put the times, the headcount and the no-lifeguard rule in writing before the first cannonball.

Use this template — free See the agreement Signers don’t need an account
Private pool rental agreement
The blanks in brackets are what you fill in. FileIt adds each signer’s signature and date boxes.
Private pool rental agreement — page 1 of 3
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Private pool rental agreement — page 2 of 3
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Private pool rental agreement — page 3 of 3
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Use this template Fill in the blanks, name who signs, and send — from FileIt eSignature.

What is a private pool rental agreement?

Hourly pool rentals are an easy way to earn from a pool that sits empty most weekdays, but strangers in your backyard bring obvious questions. How many people can come? Who watches the children? Can they use the bathroom inside? Who pays if the umbrella goes in the pool? This agreement answers them for one booking.

It sets the date, start and end times and the maximum number of people, says plainly that there is no lifeguard, and requires a set ratio of supervising adults to children (or no children at all). You choose which areas and which restroom the party may use, plus parking, extras, alcohol and pet rules and any house rules of your own. The guest pays a booking fee and an optional damage deposit, under the cancellation policy you pick, and accepts the risks of swimming, with a release that applies only as far as the law allows.

Best for
Homeowners renting a pool by the hour to families, friends' groups and small parties
Signed by
Host and the guest who books, who initials every page
Safety
No lifeguard notice, adult-to-child supervision ratio, weather closure
Length
2 to 3 pages

When to use a private pool rental agreement

  • A family booking a pool for a child's birthday afternoon
  • A homeowner listing their pool on an hourly rental app who wants their own agreement too
  • A small group renting a heated pool for an evening swim
  • A neighbour paying to use your pool on weekday mornings
  • A photographer booking a pool for a short photo shoot

What you fill in

25 blanks, then the name and email of each person who signs: host, guest.

1 The booking

  • Date of this agreement*
  • Host's name*
  • Host's phone on the day*
  • Pool address*
  • Guest's name*
  • Guest's phone*
  • Booking date*
  • Start time*
  • End time*
  • Maximum number of people, including the Guest*

2 Safety

  • Supervision of children* Children under 12 must be supervised by at least one adult who can swim for every four children, actively watching them whenever they are in or near the water. · Children under 12 must be supervised by at least one adult who can swim for every two children, actively watching them whenever they are in or near the water. · No children under 18 may come to the booking.
  • Pool size, depth and features (optional)

3 The space

  • Areas the party may use*
  • Restroom* The party may use the outdoor pool-house restroom. · The party may use the ground-floor guest restroom, reached by the route the Host shows the Guest. · The party may use a portable toilet next to the pool area. · No restroom is available.
  • Extras included (optional)
  • Parking (optional)

4 Rules

  • Alcohol* Alcohol is not allowed. · Adults may bring and drink alcohol in moderation, in cans or plastic only, and nobody who has been drinking may swim or supervise children.
  • Pets* Pets are not allowed. · Well-behaved dogs are allowed on the deck but not in the pool. · Dogs are allowed in the pool area and in the pool.
  • House rules (optional)

5 Payment and cancellation

  • Currency*
  • Booking fee (total)*
  • Charge for each extra half hour, if the Host agrees (optional)
  • Damage deposit (optional)
  • Cancellation by the Guest* full refund if cancelled at least 48 hours before the start time, half refund if cancelled at least 24 hours before, no refund after that · full refund if cancelled at least 24 hours before the start time, no refund after that · full refund if cancelled at least 7 days before the start time, no refund after that
  • Governing law*

6 Who signs

  • Host signature and date, initials on every page · The homeowner or resident renting out the pool.
  • Guest signature and date, initials on every page · The adult who makes the booking and is responsible for everyone in their party.

What the private pool rental agreement covers

  1. The booking
  2. No lifeguard
  3. Children
  4. Areas, restroom and parking
  5. Pool rules
  6. The Host's part
  7. Payment and cancellation
  8. Damage
  9. Assumption of risk and release
  10. General

Using the private pool rental agreement, step by step

1 Enter the booking

Add the date, start and end times, the maximum number of people and both parties' phone numbers for the day.

2 Set the safety terms

Choose the supervision ratio for children, or bar children altogether, and describe the pool's depth and features.

3 Define the space and rules

Say which areas and which restroom guests can use, parking and extras, and choose the alcohol and pet rules.

4 Set payment and send

Enter the fee, any extra-time charge and deposit, choose a cancellation policy and send it to the guest to sign before they arrive.

Tips before you send it

  • Ask your home insurer before you rent the pool out. Many standard policies exclude paid use by the public, and you may need extra cover.
  • Check local rules too. Some places require permits, pool barriers or limits on guests for paid pool use.
  • Keep rescue equipment such as a ring buoy and reaching pole by the pool, and post the address for emergency calls.
  • Have each adult in the party sign the separate private pool guest waiver as well.

Sign it online in minutes

  1. Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
  2. Name who signs. Tick “This is me” for your own part. FileIt builds the PDF with every signature, date and initials box on the right line, and you can check or move anything before sending.
  3. Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in your vault and emailed to everyone.
Use the private pool rental agreement template — it’s free

Private pool rental agreement: frequently asked questions

Does the host have to provide a lifeguard?

No. The agreement says clearly that there is no lifeguard and the host does not supervise swimmers. The guest must make sure a responsible adult who can swim is watching whenever anyone is in the water.

What happens if it rains?

Nobody swims during thunder or lightning, and the host may close the pool if the weather makes it unsafe. If the host closes it before the start time, the guest gets a full refund or another time.

Does the release protect the host completely?

No. It applies only as far as the law allows, never covers the host's own negligence or wilful misconduct, and may bind children less than adults. Insurance is the host's real protection.

Is this the same as the pool guest waiver?

No. This agreement covers the booking, the rules, payment and cancellation and is signed by the person who books. The private pool guest waiver is a shorter release for each adult swimmer.

Use this template — free