TM02 Form: Terminate a Company Secretary (PDF)

What is TM02 Termination of a secretary?

Form TM02 tells Companies House that someone is no longer the secretary of a UK company, whether they resigned, were removed or died. It covers an individual secretary and a corporate secretary (a company or firm acting as secretary). It isn't for a director: that's form TM01.

The form is short. It asks for the company's number and name, the secretary's details as they are currently held on the register, and the date the appointment ended. Someone with authority to act for the company then prints their name in the authentication box. No signature is needed on this edition.

FileIt walks you through each box, checks the company number and the date, and prints your answers into Companies House's own TM02 PDF (Version 6.0, 11/25). Accented and Eastern European letters print correctly. Companies House offers online filing for this change. If you need the paper form, FileIt prepares it and saves a copy in your vault. You upload or post it yourself; FileIt never files anything for you.

Who fills it: The company: usually a director, the secretary or an authorised agent
Given to: Companies House (online filing is also available)
One form per: Secretary whose appointment ends
Signature: None: a printed name authenticates it
Public record: Everything on the form appears on it
Edition: TM02 Version 6.0 (11/25)

Who needs to fill out TM02 Termination of a secretary?

A UK company whose secretary has resigned.
A company whose directors have removed the secretary.
A company whose secretary has died.
A company whose corporate secretary (a company or firm) has stopped acting.
Accountants and company secretarial agents filing for a client company.
Not a director leaving (use TM01).

When to use TM02 Termination of a secretary

When a secretary's appointment has ended, so the public register is up to date.
When you can't or would rather not use Companies House's online service.
Once per secretary: two secretaries leaving means two TM02 forms.

What you need before you start

The company number and the company name exactly as on the register.
The secretary's name as currently registered (title optional), or a corporate secretary's registered name.
The date the appointment ended.
The name of the person authenticating the form (a director, the secretary or another authorised person).
Optionally, presenter contact details so Companies House can ask about any problem.

What’s on TM02 Termination of a secretary

The 2025 edition has 2 pages. FileIt asks for it in 5 parts:

1. Company detailsCompany
2. The secretary's current details on the registerSecretary
3. Termination dateCompany
4. AuthenticationCompany
Presenter information (optional)Presenter

How to fill out TM02 Termination of a secretary, step by step

1 Company details

Enter the company number (8 characters, like 01234567 or SC123456) and the full company name. Both should match the Companies House register, or the form may be returned.

2 Secretary's current details on the register

Give the details exactly as they're on the register now: title (optional), full forenames and surname. For a corporate secretary, give its full registered name instead. There's a second line for a long corporate name.

3 Termination date

The date the appointment ended, whether that's the date of resignation, removal or death. Only one secretary appointment can be terminated per form.

4 Authentication

The person authenticating prints their name. This can be a director, the secretary, a person authorised under section 270 or 274 of the Companies Act 2006, a liquidator, administrator, receiver or one of the other office-holders listed on the form. No signature is needed.

5 Presenter information

Optional contact details for whoever is sending the form. They're visible to anyone searching the public record, so use business details.

Common mistakes to avoid

A company name or number that doesn't match the register exactly.
Using TM02 for a director. That's form TM01.
Putting two secretaries on one form. Each needs its own TM02.
Giving the secretary's new or different name instead of the name currently on the register.
Leaving out the termination date or the authenticating name.

After you fill it out

Print the TM02 and check it against the form's own checklist. Companies House says you can upload certain forms instead of posting them; if you post it, send it to the address for where the company is registered (see gov.uk/companies-house/offices). FileIt doesn't send it for you.

Once Companies House accepts it, the register shows the appointment as ended. Keep the completed form, and any resignation letter or board minute, in the company's FileIt folder.

A private company doesn't have to have a secretary unless its articles require one. If a new secretary is appointed, that's form AP03 (individual) or the corporate-secretary equivalent.

Fill out TM02 Termination of a secretary online with FileIt

Pick the person. Choose someone from People and FileIt fills in their name, date of birth, address and other details it already knows.
Answer plain-language questions. One part of the form at a time, with the official help text beside each question — 23 fields in all. Your answers save as you go.
Check the live preview. Watch your answers land on the real Companies House form, and let FileIt do any worksheet arithmetic.
Generate the official PDF. FileIt prints your answers into the agency’s own PDF and files it in that person’s folder in your vault.

FileIt fills the form — it never files or submits anything for you. Deliver the finished form to whoever asked for it, the way the form’s instructions say.

Start TM02 Termination of a secretary now — it’s free

TM02 Termination of a secretary: frequently asked questions

Who can authenticate a TM02?

The form lists a director, the secretary, a person authorised under section 270 or 274 of the Companies Act 2006, a liquidator, administrator, administrative receiver, receiver, receiver manager, Charity Commission receiver and manager, CIC manager or judicial factor. On this edition they print their name. No signature is needed.

Does TM02 work for a corporate secretary?

Yes. The form says it terminates the appointment of a secretary, individual or corporate. For a corporate secretary, give its registered name in the surname/corporate name box.

Can one TM02 cover two secretaries?

No. The form says only one secretary appointment can be terminated per form.

Is TM02 for a director who is leaving?

No. To end a director's appointment, use form TM01.

Will the details be public?

Yes. The form says all information on it will appear on the public record, including any presenter contact details you give.

Official sources

Blank form (PDF), published by Companies House: https://assets.publishing.service.gov.uk/media/6911eb9b663088df8f54f482/TM02_v6.0-FINAL.pdf
Official instructions and guidance: https://www.gov.uk/government/publications/terminate-an-appointment-of-a-secretary-tm02
Edition shown on this page: TM02, Version 6.0 11/25 (checked 2026-10-01).

FileIt is not affiliated with or endorsed by Companies House or any government. This page explains the form in general terms and is not legal, tax or immigration advice. Always read the official instructions, and check that you are using the edition the recipient accepts. Page last reviewed 2026-10-01.