Sales & services 2 signers 3 pages 26 blanks to fill in

Private School Enrollment Contract Template

Enrol a student for the school year with tuition, payment plan, withdrawal terms and school policies agreed by parent and school.

Use this template — free See the agreement Signers don’t need an account
Private school enrollment contract
The blanks in brackets are what you fill in. FileIt adds each signer’s signature and date boxes.
Private school enrollment contract — page 1 of 3
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Private school enrollment contract — page 2 of 3
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Private school enrollment contract — page 3 of 3
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Use this template Fill in the blanks, name who signs, and send — from FileIt eSignature.

What is a private school enrollment contract?

A private school enrollment contract is the yearly agreement between an independent or private school and a student's parent or guardian. Schools commit staff and places for the whole year when they accept a student, so the contract is mostly about money and commitment: what tuition and fees are owed, when they are paid, and what happens if the family withdraws or the school ends enrollment.

This template records the student, grade and programme (day or boarding), the school year, annual tuition, other fees, any financial aid, and an enrollment deposit that is non-refundable or refundable until the withdrawal date. You choose a payment plan — in full, two instalments or ten monthly — with an optional late fee. It sets a withdrawal date and what is owed afterwards, mentions any tuition refund plan, and covers overdue accounts, the school handbook, the information parents must share, conduct and partnership, the school's right to suspend or end enrollment, changes to the school year and remote teaching.

Best for
Private, independent and faith schools, K-12 and boarding
Signed by
The parent or guardian, and the school (with job title)
Withdrawal
Released before the withdrawal date; after it, you choose what remains owed
Length
About 3 pages, initialled on every page

When to use a private school enrollment contract

  • A school sends re-enrollment contracts to returning families each spring
  • A new family enrols a student in Grade 6 with a deposit
  • A boarding school enrols a full boarder with a ten-month payment plan
  • A school records a financial aid award in the contract
  • A family pays tuition in two instalments with a tuition refund plan

What you fill in

26 blanks, then the name and email of each person who signs: parent, school.

1 The school

  • School*
  • School address
  • School year*
  • First day of the school year*

2 The student

  • Student's full name*
  • Student's date of birth*
  • Grade or year group*
  • Program* day student · five-day boarder · full boarder

3 The parent

  • Parent or guardian signing*
  • Parent's address
  • Parent's email
  • Other parent or guardian (for the record)

4 Tuition and fees

  • Currency*
  • Annual tuition*
  • Other fees for the year
  • Financial aid or discount awarded
  • Enrollment deposit*
  • Deposit* is non-refundable and is credited to the final tuition payment · is refundable until the withdrawal date and is credited to the final tuition payment
  • Payment plan* in full by the first payment date · in two equal instalments, the second due halfway through the school year · in ten equal monthly instalments starting on the first payment date
  • First payment date*
  • Late payment fee

5 Withdrawal

  • Withdrawal date*
  • Withdrawal after that date* the full year's tuition and fees remain owed, whatever the reason for leaving · tuition and fees remain owed up to the end of the term in which the student leaves · tuition and fees remain owed for the rest of the year, less any amount the school recovers by filling the place
  • Tuition refund plan* is not offered · is offered by a third-party provider; the parent may choose to buy it · is required, and its cost is added to the fees

6 Policies

  • Name of the school's handbook*
  • Governing law*

7 Who signs

  • Parent signature and date, initials on every page · The parent or guardian responsible for the student and for paying tuition. If two parents both sign, send a second envelope or add them in the editor.
  • School signature and date, job title, initials on every page · The head of school, business manager or admissions director.

What the private school enrollment contract covers

  1. Enrollment
  2. Tuition, fees and payment
  3. Withdrawal and refunds
  4. School policies
  5. Conduct and partnership
  6. The School's right to end enrollment
  7. Changes to the school year
  8. General

Using the private school enrollment contract, step by step

1 Enter the student and year

Add the school year and first day, the student's name, date of birth, grade and programme, and the parent who signs.

2 Set tuition and payments

Enter annual tuition, other fees, any financial aid, the deposit and whether it's refundable, the payment plan, first payment date and any late fee.

3 Set withdrawal terms

Choose the withdrawal date, what is owed if the student leaves after it, and whether a tuition refund plan is offered.

4 Send for signature

Name your handbook, add the parent as a signer and send. Both of you initial each page.

Tips before you send it

  • Give families the handbook before they sign — the contract confirms they have received it or have access to it.
  • Choose a withdrawal date that gives families a fair chance to decide; check any consumer-law cancellation rights where you are.
  • Check that a late fee and any withholding of transcripts are allowed locally before relying on them.
  • Only the parent who signs is bound; if both parents are to share the fees, send each of them a copy to sign.

Sign it online in minutes

  1. Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
  2. Name who signs. Tick “This is me” for your own part. FileIt builds the PDF with every signature, date and initials box on the right line, and you can check or move anything before sending.
  3. Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in your vault and emailed to everyone.
Use the private school enrollment contract template — it’s free

Private school enrollment contract: frequently asked questions

Can the parent withdraw and get a refund?

Before the withdrawal date, the parent is released from the year's tuition and fees (the deposit depends on the option you choose). After it, what remains owed depends on your choice: the full year, to the end of the current term, or the rest of the year less any amount recovered by filling the place.

Can the school end enrollment?

Yes, following its handbook procedures, for serious or repeated conduct or academic problems, serious breakdown of the relationship with the parent, unpaid amounts after written notice, or materially false application information. The withdrawal terms then apply.

What if the school has to close or teach remotely?

The school continues education as far as reasonably possible, and tuition is not reduced unless the school decides otherwise and tells families in writing.

Is a document signed electronically legally binding?

In most countries, including the US (ESIGN Act and UETA), the UK, the EU (eIDAS) and Canada, an electronic signature is generally valid for an ordinary agreement like this one. FileIt keeps an audit trail and a Certificate of Completion with the signed PDF as evidence of who signed and when.

Is this template free?

Yes. The template is free to use with the eSignature app in FileIt. The parent doesn't need a FileIt account to sign.

Use this template — free