Property & rentals 2 signers 2 pages 11 blanks to fill in

Lease Non-Renewal Notice Template

Tell a tenant in good time, and in writing, that their lease won't be renewed — with the end date, move-out steps and deposit.

Use this template — free See the agreement Signers don’t need an account
Lease non-renewal notice
The blanks in brackets are what you fill in. FileIt adds each signer’s signature and date boxes.
Lease non-renewal notice — page 1 of 2
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Lease non-renewal notice — page 2 of 2
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Use this template Fill in the blanks, name who signs, and send — from FileIt eSignature.

What is a lease non-renewal notice?

When a fixed-term lease is coming to an end and the landlord doesn't want to renew it or let it roll on, the tenant needs clear written notice. Whether that is enough to end the tenancy depends heavily on local law — some places require a reason, a set notice period, a prescribed form or a court process.

This notice states the lease, the end date and that it won't continue on a periodic basis, with an optional reason and the clause relied on. It explains the move-out steps and key return, the inspection, and the deposit, and keeps the tenant's rights intact. The tenant signs to acknowledge receipt only.

Best for
A landlord ending a fixed-term lease at its expiry
Signed by
Landlord gives the notice; tenant acknowledges receipt
Includes
End date, optional reason, move-out steps and deposit return
Length
1-2 pages

When to use a lease non-renewal notice

  • The owner wants to move back into the property
  • Selling the property with vacant possession
  • Major renovation planned after the lease ends
  • A landlord who doesn't want the tenancy to roll over
  • Recording when notice was given and received

What you fill in

11 blanks, then the name and email of each person who signs: landlord, tenant.

1 The tenancy

  • Date of this notice*
  • Landlord or managing agent*
  • Tenant name(s)*
  • Address of the rented property*
  • Date of the lease*
  • Date the lease ends*
  • Notice period or lease clause relied on (optional)
  • Reason (optional)

2 Moving out

  • Keys to be returned by*
  • How to return the keys*
  • Contact to arrange the move-out inspection*

3 Who signs

  • Landlord signature and date · The landlord or managing agent giving the notice.
  • Tenant signature and date · The tenant receiving the notice. If several tenants are on the lease, send a copy to each.

What the lease non-renewal notice covers

  1. Notice
  2. Until the End Date
  3. Moving out
  4. Deposit
  5. Your rights
  6. Tenant's acknowledgement of receipt

Using the lease non-renewal notice, step by step

1 Identify the lease

Enter the landlord, tenant, property and lease date.

2 Set the end date

Enter the end date, the clause or notice period relied on, and an optional reason.

3 Add move-out details

Say when and how keys are returned and who to contact for the move-out inspection.

4 Send in good time

Sign and send well before the deadline. The tenant's acknowledgement and the audit trail record receipt.

Tips before you send it

  • Check local law first — in many places a fixed-term tenancy doesn't simply end on its end date.
  • If an official form or court process is required, this notice can't replace it.
  • Some tenancies (rent-controlled or protected ones) restrict non-renewal altogether.
  • Keep the signed acknowledgement with the lease in your vault.

Sign it online in minutes

  1. Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
  2. Name who signs. Tick “This is me” for your own part. FileIt builds the PDF with every signature, date box on the right line, and you can check or move anything before sending.
  3. Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in your vault and emailed to everyone.
Use the lease non-renewal notice template — it’s free

Lease non-renewal notice: frequently asked questions

Does a non-renewal notice guarantee the tenant will leave?

No. It records the landlord's notice. If the law requires a specific reason, notice period, form or court order, the tenancy ends only when and as the law allows, and the notice says so.

Does the tenant's signature mean they agree?

No. It confirms receipt only and says it doesn't mean the tenant agrees the notice is valid or waives any right.

Is this the same as a notice to vacate?

No. A notice to vacate is the tenant telling the landlord they're leaving. This is the landlord telling the tenant the lease won't be renewed.

Is an e-signed lease notice valid?

Electronic signatures are generally accepted for ordinary agreements like a lease notice in the US (ESIGN Act and UETA), the UK, the EU (eIDAS) and Canada, though local rules can add requirements. FileIt keeps an audit trail and a Certificate of Completion with the signed PDF.

Use this template — free