HR & employment 2 signers 2 pages 19 blanks to fill in

Employer-Provided Housing Agreement

When a job comes with a home, agree the cost, the rules, the repairs and the move-out date in writing — before anyone moves in.

Use this template — free See the agreement Signers don’t need an account
Employer-provided housing agreement
The blanks in brackets are what you fill in. FileIt adds each signer’s signature and date boxes.
Employer-provided housing agreement — page 1 of 2
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Employer-provided housing agreement — page 2 of 2
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Use this template Fill in the blanks, name who signs, and send — from FileIt eSignature.

What is a employer-provided housing agreement?

Farms, estates, hotels, schools, ski resorts and property managers often house the people who work for them. It works well until the job ends, a repair goes undone, or nobody is sure whether the accommodation is part of the pay. A housing agreement settles those questions on day one.

This agreement describes the accommodation, why it's provided and who may live there. You choose no charge, a charge deducted from pay, or a charge paid separately, and set out utilities and an optional deposit. It divides repair responsibilities, sets notice for entry, protects the employee's privacy and time off, and gives a number of days to move out after the employment ends. It's honest that the legal status of the occupancy, and the process to end it, depend on local law — and commits the employer to follow it.

Best for
Live-in and on-site staff, seasonal worker housing and staff cottages
Signed by
The employer and the employee
Cost
No charge, deducted from pay, or paid separately
Length
About 3 pages, initialled on every page

When to use a employer-provided housing agreement

  • A farm or vineyard providing a cottage for a farm manager
  • Staff rooms for hotel or ski resort employees
  • An on-site flat for a resident building or site manager
  • Housing for a school's boarding house staff
  • Shared accommodation for seasonal workers

What you fill in

19 blanks, then the name and email of each person who signs: employer, employee.

1 The parties

  • Agreement date*
  • Employer (company name)*
  • Employee's full name*
  • Job title*

2 The accommodation

  • Accommodation address*
  • Description
  • Is it shared with other staff?* No · Yes
  • Why the accommodation is provided* for the better performance of the Employee's duties · because the Employee is required to live on site for the job · as a benefit of the employment
  • Who else may live there
  • Occupation starts*

3 Cost

  • Rent or charge* No charge · A charge, deducted from pay · A charge, paid separately
  • Currency*
  • Amount
  • Per* week · month
  • Utilities and bills*
  • Deposit (optional)

4 Rules

  • House rules

5 When employment ends

  • Days to move out after employment ends*
  • Governing law*

6 Who signs

  • Employer signature and date, job title, initials on every page
  • Employee signature and date, initials on every page

What the employer-provided housing agreement covers

  1. The accommodation
  2. Cost
  3. Looking after the Accommodation
  4. House rules
  5. Time off and privacy
  6. When the employment ends
  7. General

Using the employer-provided housing agreement, step by step

1 Describe the accommodation

Enter the address, a short description, whether it's shared, why it's provided, who else may live there and the start date.

2 Set the cost

Choose no charge or a charge, the amount and whether it's deducted from pay. Say who pays which utilities and whether there's a deposit.

3 Add house rules

Edit the default rules on smoking, guests and pets to match your property, or clear them to use a general rule.

4 Agree the move-out period and send

Set how many days the employee has to move out after the job ends — at least what the law requires — and the governing law. Both parties initial and sign.

Tips before you send it

  • Housing provided with a job can affect tax and minimum wage calculations. Check with an accountant.
  • Local housing law may treat the arrangement as a tenancy and give the occupier extra protection. Take advice before relying on the move-out clause.
  • Do a move-in inspection with photos — the move-in move-out checklist works well alongside this agreement.
  • Keep employment and housing issues separate: a dispute about one shouldn't be handled by pressure on the other.

Sign it online in minutes

  1. Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
  2. Name who signs. Tick “This is me” for your own part. FileIt builds the PDF with every signature, date and initials box on the right line, and you can check or move anything before sending.
  3. Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in your vault and emailed to everyone.
Use the employer-provided housing agreement template — it’s free

Employer-provided housing agreement: frequently asked questions

Is this a lease?

Not necessarily. Whether employer-provided housing is a tenancy, a licence or a service occupancy depends on the law where it is. The agreement says so and commits the employer to follow the legal process.

Can I deduct the rent from wages?

Sometimes, within limits. The template includes a deduction option and says the deduction won't take pay below any legal minimum, but rules vary, so check first.

What happens when the job ends?

The employee moves out within the number of days you set, or any longer period the law requires. The employer can't remove anyone or their belongings except as the law allows.

Can I attach a photo inventory?

This template doesn't include one, but you can complete the move-in move-out checklist template as a separate signed document and keep both in your vault.

Use this template — free