PPTC 140 — Adult General Passport Application (in the USA) for Canadians 16 years of age or over

What is PPTC 140 (in the USA)?

PPTC 140 is the Passport Program's adult general application for Canadians living in the United States. It is the U.S. counterpart of PPTC 153: the same personal, citizenship, identity, reference and emergency-contact sections, but with a guarantor rule that fits life in the U.S. The current edition is PPTC 140 (08-2026); the French version is PPTC 141.

The big difference is the guarantor. On this form the guarantor must be currently registered or licensed to practise one of the listed professions in the United States, such as a dentist, medical doctor, pharmacist, lawyer or notary, notary public, judge, veterinarian, police officer, university dean or a bank signing officer, and does not need to be a Canadian citizen. They must also have known you personally for at least two years.

FileIt walks you through each section in plain language, prints your answers in capital letters on IRCC's own PDF (names with accents and letters like ł or ș print correctly), and saves the PDF in your vault. FileIt never submits anything: you sign all three pages in ink, have your guarantor complete their part, and mail the application yourself.

Who needs to fill out PPTC 140 (in the USA)?

• Canadian citizens aged 16 or over living in the United States who need their first adult Canadian passport.
• Canadians in the U.S. whose last passport was issued before they turned 16, or otherwise don't meet the simplified renewal rules.
• Anyone in the U.S. needing a new passport in a changed name, with the supporting name-change documents.
• Children under 16 need PPTC 142 (or PPTC 155 if the guarantor holds a Canadian passport), and adults who can renew use the shorter PPTC 054.

When to use PPTC 140 (in the USA)

• Well before you travel: the form recommends not finalizing travel plans until you receive the passport.
• When your passport has expired beyond the renewal window or the renewal checklist doesn't fit your situation.
• If your current passport is still valid for more than 12 months, include a written explanation of why you are applying now.
• All three pages must be signed within the 12 months before you submit, so don't fill it in too far ahead.
• If your home or mailing address changes within 30 days of submitting, the instructions say you must tell the Passport Program.

What you need before you start

• Proof of Canadian citizenship: an original provincial or territorial birth certificate, or a certificate of Canadian citizenship (original, or a copy if issued on or after February 1, 2012).
• At least one valid government-issued ID with your name, date of birth, photo and signature, such as a U.S. driver's licence or state ID, different from your proof of citizenship.
• Two identical, unaltered passport photos taken by a commercial photographer within the last six months.
• Any Canadian travel document issued to you that has not expired, with its number and date of issue.
• A guarantor from an eligible U.S. profession who has known you for two years: their name, occupation, firm and business address and phone numbers.
• Two references who are not relatives or your guarantor, are 18 or over and have known you for at least two years.
• Your addresses and your occupation, school or other activity for the last two years, and an emergency contact.
• The fee in Canadian funds (see Canada.ca/passport-fees) and, if you pay by credit card by mail, your card details.

What’s on PPTC 140 (in the USA)

The 2026 edition has 9 pages. FileIt asks for it in 10 parts:

1. Section 1: Personal informationApplicant
2. Section 2: Declaration of guarantor (in the USA)Guarantor
3. Section 3: Previous Canadian travel documentApplicant
4. Section 4: Proof of Canadian citizenshipApplicant
5. Section 5: Documents to support identityApplicant
6. Section 6: Period of validityApplicant
7. Section 7: Additional personal informationApplicant
8. Section 8: ReferencesReferences
9. Section 9: Emergency contact informationApplicant
10. Credit card information (mail-in applications only)Applicant

How to fill out PPTC 140 (in the USA), step by step

1 Section 1 — Personal information

Your name exactly as it should appear in the passport, all former surnames, your parents' surnames at birth, place and date of birth, sex, eye colour and height, your U.S. home address and a mailing address if different (the passport is delivered there), email, phone numbers and an anticipated travel date. You sign page 1 inside the border and add the date and the city and state where you signed.

2 Section 2 — Declaration of guarantor

Your guarantor's name, occupation, firm, phone numbers and business address. The guarantor must complete the four bold fields themselves (years known, signature, date and signed at), certify the back of one photo and sign and date copies of your ID. If you have not known an eligible guarantor for two years, use form PPTC 132 instead.

3 Sections 3 to 5 — Previous passport, citizenship and ID

Say whether a Canadian travel document was ever issued to you and whether you want it returned. Pick your proof of citizenship (part A if born in Canada, part B if born abroad) with its number and date. List one or two identity documents with their numbers, expiry dates and your name as it appears on them.

4 Sections 6 to 9 — Validity, history, references, emergency contact

Choose a 5- or 10-year passport, give your addresses and occupations for the last two years (form PPTC 056 if you need more room), two references with contact details, and an emergency contact. Sign pages 2 and 3.

5 Part D — Credit card information

Only for mail-in applications paid by credit card. FileIt prints the card type, the name on the card and the amount; you write the card number and expiry by hand and sign as cardholder.

Common mistakes to avoid

• Choosing a guarantor who isn't in one of the listed U.S. professions, or who hasn't known you for two years.
• Filling in the guarantor's four bold fields yourself: only the guarantor may complete them.
• Using a relative as a reference. References can't be relatives or your guarantor.
• Forgetting to sign one of the three pages, or signing more than 12 months before applying.
• Sending ID copies that the guarantor hasn't signed and dated.
• Using photos that are more than six months old, altered, or printed at home.
• Using this form for a child under 16 or when you qualify for the simplified renewal.

After you fill it out

Print the PDF, sign all three pages in ink, then give it to your guarantor to complete section 2, certify one photo and sign any ID copies.

Mail it with your photos, proof of citizenship, ID, any unexpired Canadian travel document and the fee to Passport Program, Gatineau QC K1A 0G3, Canada, or by courier to Passport Program, 22 de Varennes Street, Gatineau QC J8T 8R1, Canada. The form recommends a trackable service; original documents are returned, possibly separately and up to six weeks after the passport.

Check your status online at Canada.ca/Passport-Status. For an urgent passport, the form says to contact the nearest Government of Canada office in the U.S.

PPTC 140 (in the USA): frequently asked questions

Official sources

• Blank form (PDF), published by Immigration, Refugees and Citizenship Canada (IRCC) — Passport Program: https://www.canada.ca/content/dam/ircc/migration/ircc/english/passport/forms/pdf/pptc140.pdf
• Official instructions and guidance: https://www.canada.ca/en/immigration-refugees-citizenship/services/canadian-passports-usa/new-adult-passport-usa.html
• Edition shown on this page: PPTC 140 (08-2026) (checked 2026-09-28).

FileIt is not affiliated with or endorsed by Immigration, Refugees and Citizenship Canada (IRCC) — Passport Program or any government. This page explains the form in general terms and is not legal, tax or immigration advice. Always read the official instructions, and check that you are using the edition the recipient accepts. Page last reviewed 2026-09-28.

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