Business & contracts 2 signers 2 pages 23 blanks to fill in

Scholarship Award Agreement Template

Award a scholarship and have the recipient accept its terms — how it is paid, what keeps it, and what happens if things change.

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Scholarship award agreement
The blanks in brackets are what you fill in. FileIt adds each signer’s signature and date boxes.
Scholarship award agreement — page 1 of 2
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Use this template Fill in the blanks, name who signs, and send — from FileIt eSignature.

What is a scholarship award agreement?

Foundations, businesses, community groups and schools give scholarships with good intentions and, often, very little paperwork. Then a recipient changes course, drops to part-time or withdraws mid-term, and nobody is sure whether the next payment is due or the last one should come back. A short award agreement that the recipient signs answers those questions in advance.

This template names the scholarship, the recipient, the institution and the program, and sets the amount for the academic year, whether it is paid to the institution or the recipient, and in one payment or by term. You choose a one-year or renewable award with a maximum number of years. Conditions cover enrolment, an academic standard, progress, notice of changes and any extra commitments. It covers reports and a release for the institution to confirm enrolment and grades, publicity with three levels of consent, repayment (none except mistakes, or repayment for terms withdrawn from), tax and other aid, no promise of employment, and privacy.

Best for
Foundations, employers, community groups and schools awarding scholarships or bursaries
Signed by
The provider and the recipient
Options
One-year or renewable, paid to the institution or the student, repayment terms
Length
2 pages

When to use a scholarship award agreement

  • A family foundation awarding an annual engineering scholarship
  • A local business funding a scholarship for a graduating student
  • A professional association offering renewable awards for members' children
  • A school awarding a bursary towards next year's tuition
  • A community group setting conditions for a scholarship it hands out every year

What you fill in

23 blanks, then the name and email of each person who signs: provider, recipient.

1 The award

  • Agreement date*
  • Provider (legal name)*
  • Provider address
  • Name of the scholarship*

2 The recipient

  • Recipient's full name*
  • Recipient's address
  • Recipient's email
  • School, college or university*
  • Course or program of study*

3 Amount and payment

  • Academic year of the award*
  • Currency*
  • Award amount for the year*
  • Paid to* the Institution, for the Recipient's tuition and fees · the Institution, for the Recipient's tuition, fees, books and living costs as its policy allows · the Recipient, for education costs
  • Payment schedule* in one payment at the start of the academic year · in equal instalments at the start of each term
  • Renewable?* No — this academic year only · Yes — renewable each year if the conditions are met
  • Maximum number of years, including this one

4 Conditions

  • Recipient must be enrolled* full-time · at least half-time
  • Academic standard to keep*
  • Other conditions
  • Recipient reports* at the end of each term · at the end of each academic year
  • Provider may announce the award with the recipient's name and photo* Yes · Name only, no photo · No
  • Repayment* No repayment, except money paid by mistake or obtained by false information · Repay unused funds if the Recipient withdraws or stops meeting the conditions during a paid term
  • Governing law*

5 Who signs

  • Provider signature and date, job title · A person authorised to sign for the foundation, company or school giving the scholarship.
  • Recipient signature and date · The student receiving the scholarship.

What the scholarship award agreement covers

  1. Amount and payment
  2. Renewal
  3. Conditions
  4. Reports, records and publicity
  5. Repayment
  6. Taxes, other aid and privacy
  7. General

Using the scholarship award agreement, step by step

1 Name the award and recipient

Enter the provider, the scholarship's name, the recipient, their institution and program.

2 Set the amount and payment

Enter the academic year and amount, choose who it's paid to and when, and whether it's renewable.

3 Set the conditions

Choose the enrolment level, enter the academic standard and any extra commitments, and set when reports are due.

4 Choose publicity and repayment, then send

Choose how you may publicise the award and whether any repayment applies, then send it to the recipient.

Tips before you send it

  • If the recipient is under the age of majority, local law may limit what they can agree to alone; consider a separate consent signed by a parent or guardian.
  • Paying the institution directly keeps the money for education and simplifies repayment questions.
  • Use the grading terms of the recipient's institution when you set the academic standard.
  • Tax treatment of scholarships, and their effect on other aid, depends on local rules — the agreement leaves that to the recipient, so tell them to check.

Sign it online in minutes

  1. Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
  2. Name who signs. Tick “This is me” for your own part. FileIt builds the PDF with every signature, date box on the right line, and you can check or move anything before sending.
  3. Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in your vault and emailed to everyone.
Use the scholarship award agreement template — it’s free

Scholarship award agreement: frequently asked questions

Does the recipient have to pay the scholarship back?

Only if you choose that. By default, money properly paid isn't repayable, except amounts paid by mistake or obtained by false information. The alternative applies when the recipient withdraws or stops meeting the conditions during a paid term: any refund the institution makes goes back to the provider, and the recipient repays money paid to them for that term and not spent on education, with a repayment plan on request and a discretion to waive it.

What if the recipient changes program or school?

They must tell the provider within 14 days, and the scholarship continues only with the provider's written approval, which won't be unreasonably refused.

Does the scholarship come with a job?

No. The agreement says it is an award for education, not a promise of employment, and doesn't require the recipient to work for or promote the provider.

Can it be signed electronically?

In most countries, including the US (ESIGN Act and UETA), the UK, the EU (eIDAS) and Canada, an electronic signature is generally valid for an agreement like this one. FileIt keeps an audit trail and a Certificate of Completion with the signed PDF as evidence of who signed and when.

Is this template free?

Yes. The template is free to use with the eSignature app in FileIt, and the people you send it to don't need a FileIt account to sign.

Use this template — free