Property & rentals 2 signers 2 pages 13 blanks to fill in

Notice of Lease Violation Template

Put a lease breach in writing — the clause, the facts, the fix and the deadline — so the tenant knows exactly what has to change.

Use this template — free See the agreement Signers don’t need an account
Notice of lease violation
The blanks in brackets are what you fill in. FileIt adds each signer’s signature and date boxes.
Notice of lease violation — page 1 of 2
Page 1 of 2
Notice of lease violation — page 2 of 2
Page 2 of 2
Use this template Fill in the blanks, name who signs, and send — from FileIt eSignature.

What is a notice of lease violation?

Noise after midnight, a dog the lease doesn't allow, an extra occupant, a parked trailer: most lease problems can be solved once the tenant knows clearly what is wrong. A written notice of violation does that and gives both sides a dated record if the problem carries on.

This template asks you to name the lease term, describe what happened in factual terms and list any earlier reminders. It sets the correction and a date to put it right, explains what may follow, and invites the tenant to explain or point to a repair or health need behind the issue. It does not end the tenancy, and the tenant signs to confirm receipt without admitting anything.

Best for
A first formal warning about a breach of the lease or house rules
Signed by
Landlord gives it; tenant acknowledges receipt
Violations listed
Noise, pets, occupants, smoking, damage, parking, alterations, subletting and more
Length
2 pages

When to use a notice of lease violation

  • Repeated noise complaints from neighbours
  • A pet that appeared without the landlord's consent
  • Someone living at the property who isn't on the lease
  • A spare room listed for short stays without permission
  • Rubbish piling up on a balcony or in shared areas

What you fill in

13 blanks, then the name and email of each person who signs: landlord, tenant.

1 The tenancy

  • Date of this notice*
  • Landlord or managing agent*
  • Tenant name(s)*
  • Address of the rented property*
  • Date of the lease*

2 The violation

  • Kind of violation* noise or disturbance to neighbours · a pet or animal not allowed by the Lease · people living at the Property who are not on the Lease · smoking where the Lease does not allow it · damage to the Property or poor upkeep · rubbish, clutter or hygiene problems · parking or vehicle rules · alterations made without consent
  • Lease clause or rule broken*
  • What happened*
  • Earlier warnings (optional)

3 Putting it right

  • What the tenant must do*
  • Put right by*
  • If it isn't put right* the Landlord may take the further steps the Lease and the law allow, which may include a formal notice to end the tenancy · the Landlord may arrange for the problem to be put right and ask the Tenant to pay the reasonable cost, as the Lease allows, and may take other steps the Lease and the law allow · the Landlord may treat it as a continuing breach of the Lease and take the steps the Lease and the law allow
  • Contact to discuss this*

4 Who signs

  • Landlord signature and date · The landlord or the managing agent giving the notice.
  • Tenant signature and date · The tenant the notice is addressed to. Signing only confirms they received it.

What the notice of lease violation covers

  1. The violation
  2. What needs to happen
  3. If it is not put right
  4. Your side of the story
  5. Rights kept
  6. Tenant's acknowledgement

Using the notice of lease violation, step by step

1 Link it to the lease

Enter the landlord, tenant, property and lease date.

2 Describe the breach

Pick the kind of violation, name the clause or rule, and set out what happened with dates. Mention earlier warnings if there were any.

3 Say what must change

Describe the correction, choose a date to put it right and pick what may follow if it isn't. Add a contact for the tenant's reply.

4 Send for acknowledgement

Sign and send. The tenant's signature confirms receipt, and FileIt's audit trail records the dates.

Tips before you send it

  • Write down facts, not conclusions: "music audible in flat 3 at 12:40 am on 9 October" is stronger than "constant partying".
  • Check local law before setting the deadline; some places fix a minimum cure period or a set form for formal notices.
  • Listen to the reply. A leak, a disability or a misunderstanding sometimes explains the problem.
  • Save the notice and any reply with the lease in your vault, so the history is easy to find later.

Sign it online in minutes

  1. Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
  2. Name who signs. Tick “This is me” for your own part. FileIt builds the PDF with every signature, date box on the right line, and you can check or move anything before sending.
  3. Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in your vault and emailed to everyone.
Use the notice of lease violation template — it’s free

Notice of lease violation: frequently asked questions

Does this notice start an eviction?

No. It is a warning that says what must change and by when. It states that it does not end the tenancy, and any formal step later would follow the process the law requires.

What if the tenant disagrees?

The notice invites the tenant to explain and says the landlord will consider what they send before deciding on a next step. Their signature confirms receipt only.

Can I use it for a breach of building rules?

Yes, where the lease makes those rules part of the tenancy. Choose the building rules option and name the rule as well as the lease clause that brings it in.

Will an e-signed acknowledgement hold up?

An electronic signature on an acknowledgement like this is generally accepted in the US, UK, EU and Canada. FileIt records when the notice was sent, opened and signed, and attaches a Certificate of Completion.

Use this template — free