Property & rentals 2 signers 2 pages 16 blanks to fill in

Late Rent Notice Template

A calm, clear reminder that rent is overdue — the amount, the late fee if any, how to pay and the deadline — with the tenant's acknowledgement.

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Late rent notice
The blanks in brackets are what you fill in. FileIt adds each signer’s signature and date boxes.
Late rent notice — page 1 of 2
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Late rent notice — page 2 of 2
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Use this template Fill in the blanks, name who signs, and send — from FileIt eSignature.

What is a late rent notice?

When a rent payment is missed, a short written notice usually works better than a string of texts. It puts the figures in one place, gives the tenant a date to pay by and leaves a record that the reminder was sent.

This template sets out the unpaid period, the date it was due, any earlier arrears and a late fee only if your lease provides for one. It lists how to pay, invites the tenant to talk before the deadline if money is tight, and says plainly that it is a reminder, not a notice ending the tenancy. The tenant signs to confirm receipt without admitting the figures.

Best for
A first written reminder after a missed rent payment
Signed by
Landlord gives it; tenant acknowledges receipt
Optional lines
Earlier arrears, late fee and the lease clause behind it
Length
1-2 pages

When to use a late rent notice

  • Rent that is a week late and texts have gone unanswered
  • A tenant who has paid only part of the month
  • Recording a late fee that the lease sets out
  • Keeping a dated paper trail before discussing a repayment plan
  • A managing agent chasing rent for several owners in a consistent way

What you fill in

16 blanks, then the name and email of each person who signs: landlord, tenant.

1 The tenancy

  • Date of this notice*
  • Landlord or managing agent*
  • Tenant name(s)*
  • Address of the rented property*
  • Date of the lease (optional)

2 What is owed

  • Currency*
  • Rent period that is unpaid*
  • Date the rent was due*
  • Rent unpaid for that period*
  • Unpaid rent from earlier periods (optional)
  • Late fee under the lease (optional)
  • Lease clause for the late fee (optional)
  • Total now due*

3 Paying

  • Please pay by*
  • How to pay*
  • Contact for questions or a payment plan*

4 Who signs

  • Landlord signature and date · The landlord or the managing agent who collects the rent.
  • Tenant signature and date · The tenant who owes the rent. Their signature only confirms they received the notice.

What the late rent notice covers

  1. Rent not received
  2. Amount due
  3. How and when to pay
  4. If you are having difficulty
  5. What this notice is
  6. Tenant's acknowledgement

Using the late rent notice, step by step

1 Identify the tenancy

Enter the landlord or agent, the tenant, the property address and, if you like, the date of the lease.

2 Set out the figures

Give the unpaid period, its due date and amount. Add earlier arrears and a late fee only if they apply, then the total.

3 Say how to pay

Choose a pay-by date, list the payment methods with any reference, and give a contact for questions or a plan.

4 Send it

Sign and send. The tenant's acknowledgement and FileIt's audit trail record when the notice reached them.

Tips before you send it

  • Check the lease and local rules before adding a late fee — many places cap it or require a grace period.
  • Double-check your records first; a notice for rent that was actually paid sours the relationship quickly.
  • If the tenant asks for time, put any arrangement in writing, for example with a rent arrears repayment agreement.
  • Formal possession or eviction notices usually have a prescribed form. This reminder does not replace them.

Sign it online in minutes

  1. Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
  2. Name who signs. Tick “This is me” for your own part. FileIt builds the PDF with every signature, date box on the right line, and you can check or move anything before sending.
  3. Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in your vault and emailed to everyone.
Use the late rent notice template — it’s free

Late rent notice: frequently asked questions

Is this the same as an eviction notice?

No. The notice says it is a reminder that rent is overdue and does not end the tenancy. Formal steps usually need a separate notice in the form local law requires.

Can I add a late fee?

Only one your lease sets out and the law allows. The late fee line is optional and prints only if you fill it in, with the lease clause if you give it.

Does the tenant's signature mean they agree they owe it?

No. The acknowledgement confirms receipt only, and the tenant can still query the amounts. That makes tenants more willing to sign it.

Can a rent reminder be signed electronically?

Yes, for an ordinary notice like this e-signing is widely accepted, including under the US ESIGN Act and UETA, eIDAS in the EU and UK law. FileIt keeps the audit trail and a Certificate of Completion with the signed copy.

Use this template — free