What is a concession stand agreement?
Sports clubs, parks, swimming pools, schools and event venues often let an outside operator run the concession stand: burgers on match days, ice cream by the pool, club merchandise at the gate. It can be a welcome source of income and a better experience for visitors, but only if everyone knows when the stand must be open, what it may sell, how the venue gets paid, and who is responsible for food safety and the mess at the end of the day.
This template grants a seasonal licence to use a named site, not a lease, for food and drink, alcohol, merchandise or a mix, with optional exclusivity. It fixes the approved menu, whether prices need approval, and minimum opening hours tied to your event schedule. You choose a fixed fee, a percentage of gross sales or the greater of the two, with monthly sales reports and an optional security deposit. The operator holds its own permits, follows food hygiene rules, handles waste properly, follows your safeguarding policy around children and carries liability insurance. Venue equipment, utilities, suspension for safety, early ending and end-of-season clear-out are all covered.
- Best for
- Sports clubs, parks, pools, schools, stadiums and event venues
- Signed by
- The venue and the concessionaire
- Fee options
- Fixed fee, percentage of gross sales, or the greater of the two
- Length
- About 3 pages, initialled on every page
When to use a concession stand agreement
- A football club letting a local caterer run its pitch-side kiosk on match days
- A municipal pool licensing an ice cream and snack operator for the summer
- A park granting a coffee cart concession for the season
- A school sports ground letting a parent's business sell refreshments at weekend games
- A venue licensing a merchandise stand for a series of events
What you fill in
23 blanks, then the name and email of each person who signs: venue, concessionaire.
1 The parties
- Date of this agreement*
- Venue owner or operator (legal name)*
- Venue address
- Concessionaire (business or person)*
- Concessionaire address
2 The concession
- Location of the stand*
- Type of concession* food and non-alcoholic drinks · food and drinks including alcohol · merchandise · food, drinks and merchandise
- Approved menu or product range*
- Prices* are set by the Concessionaire, with a price list given to the Venue · must be approved in advance by the Venue
- Exclusive for these products at the venue?* Yes · No
3 Season and hours
- Season starts*
- Season ends*
- Minimum opening hours*
4 Fees
- Currency*
- Fee* a fixed fee · a percentage of gross sales · the greater of a fixed fee and a percentage of gross sales
- Fixed fee
- Fixed fee is charged per month of the season · for the whole season · per event day
- Percentage of gross sales
- Security deposit (optional)
5 Equipment
- Electricity, water and gas* are included in the fee · are paid by the Concessionaire as metered or reasonably estimated by the Venue
- Equipment the venue provides (optional)
- Minimum liability insurance per claim*
- Governing law*
6 Who signs
- Venue signature and date, job title, initials on every page · The person signing for the park, club, school or venue granting the concession.
- Concessionaire signature and date, job title, initials on every page · The business or person running the stand.
What the concession stand agreement covers
- The concession
- Menu and prices
- Opening hours
- Fee
- Permits, food safety and hygiene
- Equipment and utilities
- Staff and conduct
- Insurance and responsibility
- Ending early
- General
Using the concession stand agreement, step by step
1 Describe the site and the concession
Describe exactly where the stand is and what storage comes with it, choose the type of concession, list the approved menu or products, and decide on pricing approval and exclusivity.
2 Set the season and hours
Enter the season dates and the minimum opening hours, for example linked to match days.
3 Choose the fee
Pick a fixed fee, a percentage of gross sales or the greater of the two, and add a security deposit if you want one.
4 Cover equipment, insurance and sign
List any equipment you provide, decide how utilities are paid, set the minimum insurance and the governing law, then send for signature.
Tips before you send it
- Food business registration, health inspections and temporary event permits differ by place. Ask the operator to show you theirs before the first day of trading.
- If alcohol is involved, check whose licence covers the sales and what conditions it carries.
- A percentage of sales fee only works with reliable till records. The template requires a till or card system and monthly reports.
- Walk the site with the operator before the season and note the condition of the equipment you provide. It makes the end-of-season return easier.
Sign it online in minutes
- Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
- Name who signs. Tick “This is me” for your own part. FileIt builds the PDF with every signature, date and initials box on the right line, and you can check or move anything before sending.
- Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in your vault and emailed to everyone.
Concession stand agreement: frequently asked questions
Is a concession agreement a lease?
No. The template grants a licence to use the site for the concession during the season. The venue keeps control and can enter the site at reasonable times.
How is a percentage of sales calculated?
On gross sales from the site, including card and online orders collected there, excluding sales tax, tips passed to staff and refunds actually given.
Can the venue close the stand?
It can suspend trading at once if food safety, fire safety or people's safety is at risk, until the problem is fixed, and either side can end the agreement for a serious breach that is not fixed within 7 days.
Who provides the fridges and counters?
Whatever the venue lists is provided for the operator to use and return in good condition. Anything else the operator brings stays its property and at its own risk.