Sales & services 2 signers 2 pages 19 blanks to fill in

CSA Share Agreement Template

Sign up members for the season with the pickup, the payment plan and the shared harvest risk in writing.

Use this template — free See the agreement Signers don’t need an account
CSA share agreement
The blanks in brackets are what you fill in. FileIt adds each signer’s signature and date boxes.
CSA share agreement — page 1 of 2
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Use this template Fill in the blanks, name who signs, and send — from FileIt eSignature.

What is a cSA share agreement?

In community supported agriculture, members pay up front and the farm uses that money to plant for them. It works because both sides accept that a wet spring or a pest outbreak means smaller boxes. A written CSA agreement makes that shared risk clear before anyone pays, and settles the everyday questions: what is in a share, where and when to collect it, and what happens to a box nobody picks up.

This template records the share size and a typical share, any add-ons, the expected first and last pickups and number of weeks, and the pickup place and time. You choose a hold policy, set the season price and payment plan, and add an optional work share for members who swap hours on the farm for a discount. It explains that no refund is due for a smaller harvest, what the farm does if it cannot deliver for much of the season, the full-refund cancellation date, and that members may transfer a share they can no longer use.

Best for
Vegetable, fruit, flower and mixed farms running a CSA
Signed by
The farm and the member
Covers
One season of shares, with optional add-ons and work share
Length
About 2 pages

When to use a cSA share agreement

  • A 20-week summer vegetable share collected at the farm stand
  • Half shares collected from a workplace pickup point
  • A member who works four hours a fortnight for a discounted share
  • An egg or flower add-on alongside the main share
  • A winter storage-crop share every other week

What you fill in

19 blanks, then the name and email of each person who signs: farm, member.

1 The parties

  • Farm (your business)*
  • Farm phone or email*
  • Member*
  • Member phone or email*

2 The share

  • Season*
  • Share size* full share · half share · small share · every-other-week share
  • What a typical share contains*
  • Add-ons (optional)

3 Season and pickup

  • First pickup (expected)*
  • Last pickup (expected)*
  • Number of pickups in the season*
  • Pickup location, day and time*
  • Holds and vacations* the Member may put up to 2 pickups on hold with 7 days' notice and receive a double share later · the Member may donate a share it cannot collect to the farm's food bank partner with 3 days' notice · no holds, but the Member may send someone else to collect

4 Price and payment

  • Currency*
  • Price for the season*
  • Payment plan*
  • Work share (optional)
  • Full refund if the Member cancels before*
  • Governing law*

5 Who signs

  • Farm signature and date, job title · The farm or grower running the CSA.
  • Member signature and date · The person buying the share for the season.

What the cSA share agreement covers

  1. The share
  2. Season and pickup
  3. Missed pickups
  4. Price and payment
  5. Shared risk
  6. Cancellation and refunds
  7. Food safety and general

Using the cSA share agreement, step by step

1 Describe the share

Choose the share size, describe a typical box, and add any add-ons such as eggs or flowers.

2 Set the season

Enter the expected first and last pickups, the number of weeks, the pickup place and time, and choose the hold policy.

3 Price and refunds

Enter the season price, edit the payment plan, add a work share if there is one, and set the last date for a full refund.

4 Send

Add the governing law and send it to the member to sign from their email.

Tips before you send it

  • Show new members photos of early, mid and late season boxes. It sets expectations better than any wording.
  • Send a reminder the day before pickup. Uncollected shares are forfeited under the template, so reminders keep members happy.
  • Keep the work share tasks simple and safe. The template rules out heavy machinery and chemicals for work-share members.
  • Tell members about crop problems as they happen. The shared-risk clause works best when the farm is open about it.

Sign it online in minutes

  1. Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
  2. Name who signs. Tick “This is me” for your own part. FileIt builds the PDF with every signature, date box on the right line, and you can check or move anything before sending.
  3. Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in your vault and emailed to everyone.
Use the cSA share agreement template — it’s free

CSA share agreement: frequently asked questions

Does a poor harvest mean a refund?

No. Members share the risk, so smaller or different shares don't trigger a refund. If the farm can't provide shares for a substantial part of the season, it refunds the unused part as far as its funds allow, or offers a credit.

What happens to a share nobody collects?

It's forfeited and may be donated, unless it was on an agreed hold. If the farm misses a pickup, it makes up the share or refunds that week.

Can a member cancel?

Yes, for a full refund before the date you set. After that, payments aren't refundable, but the member can transfer the rest of the season to someone else.

How does the work share work?

If you fill it in, the member works the agreed hours for a discount. Hours missed are paid back or made up later by agreement.

Is the template free?

Yes. It's free with FileIt eSignature, and members sign from the email link without an account.

Use this template — free