Consents & releases 2 signers 2 pages 14 blanks to fill in

Adventure Tour Waiver

For treks, safaris and multi-activity trips — travellers confirm the fitness grade and their insurance, and understand that the itinerary can change.

Use this template — free See the agreement Signers don’t need an account
Adventure tour waiver
The blanks in brackets are what you fill in. FileIt adds each signer’s signature and date boxes.
Adventure tour waiver — page 1 of 2
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Adventure tour waiver — page 2 of 2
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Use this template Fill in the blanks, name who signs, and send — from FileIt eSignature.

What is a adventure tour waiver?

Adventure travel takes people far from the nearest hospital, onto mountain paths, rivers and dirt roads, often with local suppliers you don't run yourself. Travellers who understand that before they leave home make better choices — about training, insurance and what to pack — and are less surprised when a leader changes the plan for safety.

This waiver names the tour, destination and dates and lists the main activities in your words. It states the fitness level the trip needs and asks the traveller to confirm they meet it and have taken medical advice. You choose whether travel insurance covering activities, evacuation and repatriation is required or strongly advised, and the traveller can add their policy. It explains that flights, hotels and local operators may be independent suppliers with their own terms, that the itinerary is a plan rather than a promise, and that a leader may stop someone from an activity or the tour. It sits alongside your booking terms, keeps rights under package travel and consumer law, and is initialled on every page.

Best for
Trekking, safari, expedition and multi-activity tour operators
Signed by
Each adult traveller, and the operator
Records
Fitness grade, insurer and policy, medical notes, emergency contact at home
Length
2 pages, initialled on every page

When to use a adventure tour waiver

  • A 12-day trek with camping and altitude
  • A small-group safari with game drives and bush walks
  • A multi-activity holiday combining hiking, rafting and kayaking
  • A cycling tour using local van support
  • A charity challenge trip with fundraisers who are new to adventure travel

What you fill in

14 blanks, then the name and email of each person who signs: traveller, tour operator.

1 The tour

  • Tour operator*
  • Tour name*
  • Destination*
  • Start date*
  • End date*
  • Main activities*
  • Fitness level the tour needs*

2 The traveller

  • Traveller's full name*
  • Traveller's date of birth*
  • Medical conditions, allergies or medication
  • Emergency contact at home (name and phone)*

3 Insurance

  • Travel insurance* must have · is strongly advised to have
  • Insurer and policy number
  • Governing law*

4 Who signs

  • Traveller signature and date, initials on every page · Each adult traveller signs their own waiver.
  • Tour operator signature and date, job title, initials on every page

What the adventure tour waiver covers

  1. What the Tour involves
  2. The risks of adventure travel
  3. Fitness and health
  4. Travel insurance
  5. Third-party suppliers
  6. Itinerary changes and the leader's decisions
  7. Assumption of risk and release
  8. Medical treatment and evacuation
  9. Limits and general terms

Using the adventure tour waiver, step by step

1 Describe the tour

Your company fills in. Add the tour name, destination and dates, and list the main activities in your own words.

2 Set the fitness grade

Write the fitness level the trip needs — walking hours, altitude, pack weight — so the traveller confirms something specific.

3 Choose the insurance rule

Make travel insurance a requirement or a strong recommendation. Travellers can add their insurer and policy number now or later.

4 Send with the booking confirmation

Each traveller signs and initials every page online, you countersign, and the signed waiver is filed in your FileIt vault with the booking.

Tips before you send it

  • Send it well before departure, so travellers have time to arrange insurance and medical advice.
  • Make the fitness grade concrete — "6 to 8 hours' walking a day" is clearer than "moderate".
  • Package travel and consumer laws give travellers rights a waiver can't remove; check what applies to your trips.
  • Ask each traveller to sign their own waiver, rather than one person signing for a group.

Sign it online in minutes

  1. Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
  2. Name who signs. Tick “This is me” for your own part. FileIt builds the PDF with every signature, date and initials box on the right line, and you can check or move anything before sending.
  3. Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in your vault and emailed to everyone.
Use the adventure tour waiver template — it’s free

Adventure tour waiver: frequently asked questions

Does this replace my booking terms?

No. It sits alongside them. Refunds and extra costs from itinerary changes follow your booking terms.

Are we responsible for airlines and local suppliers?

The form explains that independent suppliers have their own terms and that, to the extent the law allows, you aren't responsible for what they do. Package travel laws can make an organiser responsible in some places.

Can a traveller be removed from the tour?

Yes. A leader may stop a traveller from an activity or remove them if their health or conduct puts anyone at risk.

Is it for under-18s?

No. It's written for adult travellers. For a minor, use a parental consent alongside it.

Can travellers sign from abroad?

Yes. They sign from the email link on any device. The signed PDF includes an audit trail and a Certificate of Completion.

Use this template — free