Immigratie- en Naturalisatiedienst (IND) Edition 7645-07 3 pages

7645 — Authorisation Declaration (Machtiging) for the IND

The IND form a foreign national signs to authorise someone else, such as a partner, employer or adviser, to act for them before the Immigration and Naturalisation Service.

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IND 7645 authorisation declaration · Authorisation declaration (Machtiging) - appoint a representative before the IND
The official Immigratie- en Naturalisatiedienst (IND) form, edition 7645-07 — blank
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IND 7645 authorisation declaration (2026) Authorisation declaration (Machtiging) - appoint a representative before the IND — page 1 of 3
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What is IND 7645 authorisation declaration?

Form 7645, the IND's Authorisation declaration, lets you authorise another person to deal with the Immigration and Naturalisation Service (IND) on your behalf. You fill in your own details, the details of the person or company you authorise, and tick exactly what they may do: submit an application, a request or a notification, file an objection, a complaint or a notice of default, or something else you describe.

The form also covers collecting a residence document or residence endorsement sticker, but only when your medical situation keeps you from travelling to the IND desk for a long time, even accompanied; the representative then brings a doctor's note as well. Is the other person your lawyer? Then the form says no authorisation is needed.

FileIt shows every question in plain English, prints your answers in block letters into the boxes of the IND's own PDF, and saves the finished form in your vault. You sign the printout by hand and enclose a copy of your passport or ID card. FileIt never sends anything to the IND.

Who fills it
The foreign national who gives the authorisation
Not needed for
A lawyer acting for you
Enclose
A copy of your passport or ID card (identity page)
Signature
Yours, by hand
Edition
7645-07

Who needs to fill out IND 7645 authorisation declaration?

  • Foreign nationals who want a partner, family member, employer or adviser to handle an IND application, request or notification for them.
  • Anyone who wants someone else to file an objection, complaint or notice of default with the IND.
  • People who, for medical reasons, can't travel to the IND desk for a long time and need someone to collect their residence document.
  • Representatives who are asked by the IND to show they may act for the foreign national.

When to use IND 7645 authorisation declaration

  • Before the representative submits or signs anything for you at the IND.
  • When someone fills in an IND form for you: enclose the declaration with that form.
  • When the representative visits the IND desk for you, for example to collect a residence permit: they bring the declaration.

What you need before you start

  • Your name as in your passport, V-number if you know it, sex, date and place of birth, country of birth and phone number.
  • The representative's name (and company, if any), contact person, postal address, phone number and email.
  • A clear idea of what the representative may do for you.
  • A copy of the identity page of your passport or ID card, and a doctor's note if they will collect a residence document for you.

What’s on IND 7645 authorisation declaration

The 2026 edition has 3 pages. FileIt asks for it in 4 parts:

  1. 1. Details of youForeign national
  2. 2. Details of the authorised representativeForeign national
  3. 3. Declaration: what the representative may do for youForeign national
  4. 5. SigningForeign national

How to fill out IND 7645 authorisation declaration, step by step

1 1. Details of you

Your surname and first names as in your passport, your V-number if you know it, sex, date of birth (day, month, year boxes), place and country of birth and a phone number. The form has 10 boxes for the number.

2 2. Details of the authorised representative

The company name if there is one, the representative's name, a contact person, their postal address (street and number, or P.O. box), postcode, town, phone number and email.

3 3. Declaration

Tick everything the representative may do for you. Collecting your residence document or sticker is only possible on medical grounds; 'other' lets you describe anything else on two lines.

4 4. Supporting documents

Enclose a copy of the page of your passport or ID card with your identity details, so the IND can check your signature, and a doctor's note if the representative will collect a residence document. The representative brings your original passport to the desk.

5 5. Signing

Give the place and date and sign the printout by hand on the 5.2 line.

Common mistakes to avoid

  • Forgetting the copy of your passport or ID card.
  • Ticking 'collect my residence document' without a medical reason and a doctor's note.
  • Leaving section 3 empty, so it's unclear what the representative may do.
  • Signing with a signature that doesn't match the one in your passport.

After you fill it out

Print the form, sign it and add the passport or ID copy.

If the representative will visit the IND desk, give them the declaration to bring. Otherwise enclose it with the form it is for, or post it to the IND (the address is on ind.nl/en/post).

FileIt keeps the filled PDF in your vault, so you can authorise the same person again later.

Fill out IND 7645 authorisation declaration online with FileIt

  1. Pick the person. Choose someone from People and FileIt fills in their name, date of birth, address and other details it already knows.
  2. Answer plain-language questions. One part of the form at a time, with the official help text beside each question — 31 fields in all. Your answers save as you go.
  3. Check the live preview. Watch your answers land on the real Immigratie- en Naturalisatiedienst (IND) form, and let FileIt do any worksheet arithmetic.
  4. Generate the official PDF. FileIt prints your answers into the agency’s own PDF and files it in that person’s folder in your vault.

FileIt fills the form — it never files or submits anything for you. Deliver the finished form to whoever asked for it, the way the form’s instructions say.

Start IND 7645 authorisation declaration now — it’s free

IND 7645 authorisation declaration: frequently asked questions

Do I need this form if my lawyer acts for me?

No. The form says an authorisation is not necessary when the other person is your lawyer.

Can my representative collect my residence permit?

Only if your medical situation prevents you from travelling to the IND desk for a long time, also when accompanied. They must bring this declaration and a doctor's note that clearly shows this. Otherwise you collect it yourself.

Why does the IND want a copy of my passport?

To verify that the signature on the authorisation is really yours, as the form explains.

Can I sign it electronically?

FileIt leaves the signature to you on the printout, because the IND compares it with your passport or ID card.

Is filling it in with FileIt free?

Yes. FileIt prints your answers into the IND's own PDF on every FileIt account. You sign and hand in or post it yourself.

Official sources

FileIt is not affiliated with or endorsed by Immigratie- en Naturalisatiedienst (IND) or any government. This page explains the form in general terms and is not legal, tax or immigration advice. Always read the official instructions, and check that you are using the edition the recipient accepts. Page last reviewed 2026-10-25.

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