Immigratie- en Naturalisatiedienst (IND) Edition 9005-2026/1 6 pages

9005 — Verzoek tot het registreren van feitelijk vertrek (Request to Register Actual Departure)

The IND request a foreign national, or their representative, sends to have the date they actually left the EU and Schengen area recorded.

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9005 request to register your departure from the EU · Request to register actual departure from the Netherlands (Verzoek tot het registreren van feitelijk vertrek)
The official Immigratie- en Naturalisatiedienst (IND) form, edition 9005-2026/1 — blank
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9005 request to register your departure from the EU (2026) Request to register actual departure from the Netherlands (Verzoek tot het registreren van feitelijk vertrek) — page 1 of 6
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Fill this form online Blank PDF from Immigratie- en Naturalisatiedienst (IND)

What is 9005 request to register your departure from the EU?

If you have to leave the Netherlands, the IND doesn't always know when you actually did. Form 9005, 'Verzoek tot het registreren van feitelijk vertrek', asks the IND to record your actual departure from the territory of the European Union (without Ireland) plus Norway, Iceland, Liechtenstein and Switzerland, which the form calls 'the territory of the EU'.

The form lists when this can matter: you received a return decision and are listed in the Schengen Information System (SIS), you received an entry ban that hasn't started because the IND doesn't know you left, or you want to prevent a return decision after your residence permit was withdrawn. You give your details, passport, address abroad, the date you left and whether you have re-entered since, and you prove the dates with passport stamps or other documents. A representative can file it for you.

FileIt lets you answer in English with the Dutch question text shown, checks that the dates are consistent, and prints your answers into the IND's own PDF, including the V-number and date boxes. The finished PDF is saved in your FileIt vault. FileIt never sends the request; you post it with the evidence yourself.

Who fills it
The foreign national, or a representative
Sent to
IND, Postbus 10, 9560 AA Ter Apel (printed on the form)
Proof needed
Passport pages with exit and entry stamps, or other documents
Signatures
The person making the request
Edition
9005-2026/1

Who needs to fill out 9005 request to register your departure from the EU?

  • Foreign nationals with a return decision who are listed in the Schengen Information System and have left.
  • People with an entry ban that only starts once the IND knows they have left.
  • Former residence permit holders whose permit was withdrawn and who want to show they left in time.
  • Lawyers and other representatives making the request on someone's behalf.

When to use 9005 request to register your departure from the EU

  • After you have left the EU and Schengen area, as soon as you can prove the date.
  • When the IND has no record of your departure and that affects a return decision or entry ban.
  • Also if you have since come back, giving the re-entry date with proof.

What you need before you start

  • Your V-number, if you know it, and your name, sex, date and place of birth, nationality.
  • Your passport number, issuing country and validity dates.
  • Your current address outside the EU.
  • The date you left, and any date you re-entered.
  • Copies of the passport's personal details page and the pages with exit and entry stamps, or other proof such as a named ticket and boarding pass.

What’s on 9005 request to register your departure from the EU

The 2026 edition has 6 pages. FileIt asks for it in 4 parts, and it is signed by Foreign national (verzoeker):

  1. 1. Your details (Gegevens van u, verzoeker)Foreign national (verzoeker)
  2. 2. Representative, if any (Gegevens van de gemachtigde)Foreign national (verzoeker)
  3. 3. Departure from the EU (Verzoek registratie van feitelijk vertrek)Foreign national (verzoeker)
  4. 5. Signature (Ondertekening van het verzoek)Foreign national (verzoeker)

How to fill out 9005 request to register your departure from the EU, step by step

1 1. Gegevens van u (your details)

V-number if known, name as in the passport, sex, date and place of birth, country of birth, nationality, passport details, your address abroad, phone and email. Dates go in the day-month-year boxes.

2 2. Gemachtigde (representative)

Switch this part on only if someone else files the request. A representative who isn't a lawyer based in the Netherlands must enclose an authorisation signed by you, as the form says.

3 3. Verzoek registratie (the request)

Give the date you left the territory of the EU, and say whether you've entered it again since; if so, give that date. Both dates need proof.

4 4. Documenten (documents)

Enclose the passport copies, and if the stamps don't show the dates, other evidence such as a ticket and boarding pass in your name, a record of border crossings, a municipal registration, an employment contract, bank statements, payslips or utility bills. Foreign official documents must be legalised and translated into Dutch, English, French or German.

5 5. Ondertekening (signature)

Give the name of the person signing, the place and the date, and sign on the line. Sign by hand on the printout.

Common mistakes to avoid

  • Sending the form without proof of the departure date.
  • Copying only the photo page and not the pages with the exit and entry stamps.
  • Giving an address inside the EU, Norway, Iceland, Liechtenstein or Switzerland as your address abroad.
  • Forgetting to mention a later re-entry into the EU.

After you fill it out

Sign the form and post it with all proof to IND, Postbus 10, 9560 AA Ter Apel.

Keep copies of everything you send.

FileIt saves the filled PDF in your vault, so you can find the date and documents again later.

Fill out 9005 request to register your departure from the EU online with FileIt

  1. Pick the person. Choose someone from People and FileIt fills in their name, date of birth, address and other details it already knows.
  2. Answer plain-language questions. One part of the form at a time, with the official help text beside each question — 35 fields in all. Your answers save as you go.
  3. Check the live preview. Watch your answers land on the real Immigratie- en Naturalisatiedienst (IND) form, and let FileIt do any worksheet arithmetic.
  4. Generate the official PDF. FileIt prints your answers into the agency’s own PDF and files it in that person’s folder in your vault. Sign it, or send it for e-signature.

FileIt fills the form — it never files or submits anything for you. Deliver the finished form to whoever asked for it, the way the form’s instructions say.

Start 9005 request to register your departure from the EU now — it’s free

9005 request to register your departure from the EU: frequently asked questions

Why would I ask the IND to register my departure?

The form gives three situations: a return decision with a listing in the Schengen Information System, an entry ban that hasn't started because the IND doesn't know you left, and preventing a return decision after a withdrawn residence permit. The IND's page on return decisions explains more.

What counts as the 'territory of the EU' here?

The EU countries without Ireland, plus Norway, Iceland, Liechtenstein and Switzerland.

Can someone else file it for me?

Yes. A representative fills in part 2 and encloses an authorisation you signed, unless the representative is a lawyer based in the Netherlands.

Is there an English version?

The form says an English version is available at ind.nl/en/forms. FileIt uses the Dutch PDF and shows every question in English.

Can I fill it in online?

Yes. FileIt prints your answers into the IND's PDF, free on every FileIt account. You sign it and post it with the proof yourself.

Official sources

FileIt is not affiliated with or endorsed by Immigratie- en Naturalisatiedienst (IND) or any government. This page explains the form in general terms and is not legal, tax or immigration advice. Always read the official instructions, and check that you are using the edition the recipient accepts. Page last reviewed 2026-10-19.

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