Form ID 854: Amend an HKSAR Passport (Photo, Name)

What is Form ID 854 (amend an HKSAR passport)?

You can't change anything in an HKSAR passport by hand. When your appearance, name or another particular changes, you apply on form ID 854 and ImmD issues a new passport, valid until the expiry date of the current one.

The form asks where you will collect the new passport (an office code, or a Passport Collection Kiosk at designated offices), your particulars as stated in the passport, your HKID card, place of birth and passport details, the amendments you want, and a declaration signed by the holder, or by a parent or legal guardian if the holder is under 16.

FileIt fills the 9/2025 edition into ImmD's own PDF. It splits identity card numbers and dates into the form's boxes and checks that the right person signs for the holder's age. The finished form goes into your vault. You take it to ImmD in person.

Who fills it: The passport holder, or a parent or guardian for a holder under 16
Where: In person at any Immigration branch office or the Travel Documents and Nationality (Application) Section, Tseung Kwan O. Not by post or fax
Fee: HK$110 collected when you apply, as printed on the form (no fee for a new photograph of a holder under 16)
Validity: The new passport is valid until the expiry date of the current one
Edition: ID 854 (9/2025), 2 pages

Who needs to fill out Form ID 854 (amend an HKSAR passport)?

Holders whose appearance has changed a lot since the photo was taken, such as a child's passport issued several years ago.
Holders who have changed their name or want to add an alias.
Visually impaired holders who want a passport with braille printing.
Holders who need another particular amended, with documents to support it.

When to use Form ID 854 (amend an HKSAR passport)

When your passport no longer matches you or your documents, and it still has validity left.
Before you travel, if the old photo or name could cause trouble at a border.
Apply for a new passport instead if yours is about to expire or has expired.

What you need before you start

Your HKSAR passport and Hong Kong permanent identity card.
The originals of documents supporting the change (with photocopies, normally).
One recent colour photograph with a white background, if the photo is changing.
Your passport number, place, date of issue and date of expiry.
The code of the office where you will collect the new passport.
For a holder under 16: the parent's or guardian's identity card, and court order or authorisation papers for a guardian.

What’s on Form ID 854 (amend an HKSAR passport)

The 2025 edition has 2 pages. FileIt asks for it in 4 parts, and it is signed by Passport holder or parent:

1. Means of collectionPassport holder or parent
2. Personal particularsPassport holder or parent
3. Amendment(s) requiredPassport holder or parent
5. DeclarationPassport holder or parent

How to fill out Form ID 854 (amend an HKSAR passport), step by step

1 1. Means of collection

Write the collection office code from the back of the form. If you want to use a Passport Collection Kiosk, tick that box too (designated offices only, holders 18 or over with a valid permanent ID card).

2 2. Personal particulars

Your name, sex, date of birth, telephone number (and whether it takes SMS), HKID number and date of issue, an address or e-mail address, place of birth, and your passport number, place and dates of issue and expiry.

3 3. Amendments

Tick change of photograph, amendment of name or addition of alias (with the new name), and/or other amendments with details.

4 4. Additional information

Tick braille printing if the passport is for a visually impaired person.

5 5. Declaration

The holder (16 or over) or a parent or legal guardian signs. Give the signer's name, identity card number or travel document, a guardian's address if applicable, and the date.

Common mistakes to avoid

Sending the form by post. ImmD only accepts it in person.
Letting the parent sign for a holder aged 16 or over, or the child sign under 16.
Forgetting to tick the amendment you want.
Bringing photocopies without the original supporting documents.
Using a photo that doesn't meet ImmD's photograph requirements (white background, recent).

After you fill it out

Print the form and sign inside the border of the signature box.

Take it in person to an Immigration office with your passport, identity card, supporting documents and photo. The holder must attend.

Pay the fee when you apply. Payment doesn't guarantee approval.

Collect the new passport at the office you chose, or by kiosk if eligible. FileIt keeps a copy of the form in your vault.

Fill out Form ID 854 (amend an HKSAR passport) online with FileIt

Pick the person. Choose someone from People and FileIt fills in their name, date of birth, address and other details it already knows.
Answer plain-language questions. One part of the form at a time, with the official help text beside each question — 40 fields in all. Your answers save as you go.
Check the live preview. Watch your answers land on the real Immigration Department, the Government of the Hong Kong Special Administrative Region (ImmD) form, and let FileIt do any worksheet arithmetic.
Generate the official PDF. FileIt prints your answers into the agency’s own PDF and files it in that person’s folder in your vault. Sign it, or send it for e-signature.

FileIt fills the form — it never files or submits anything for you. Deliver the finished form to whoever asked for it, the way the form’s instructions say.

Start Form ID 854 (amend an HKSAR passport) now — it’s free

Form ID 854 (amend an HKSAR passport): frequently asked questions

Will my new passport have a new expiry date?

No. Note 1 says the new passport is valid until the expiry of the current one.

Does the holder have to go in person?

Yes. The guidance notes say the passport holder must attend in person, together with a recent colour photograph.

My child is under 11 and has no ID papers. What else is needed?

Note 4 says a countersignatory who knows the child completes form ID641. The countersignatory doesn't normally need to attend.

Can someone else collect the new passport?

Yes. You can authorise a representative in writing on form ID678, and your signature must match the one on this application.

Can FileIt print my Chinese name?

No. FileIt can't print Chinese characters, so the Chinese name boxes stay blank for you to fill in by hand.

Does FileIt submit the form to ImmD?

No. FileIt fills in ImmD's PDF and saves it in your vault. You sign it and take it to ImmD.

Official sources

Blank form (PDF), published by Immigration Department, the Government of the Hong Kong Special Administrative Region (ImmD): https://www.immd.gov.hk/pdforms/ID854n.pdf
Official instructions and guidance: https://www.immd.gov.hk/eng/forms/forms/id854.html
Edition shown on this page: ID 854 (9/2025) (checked 2026-10-19).

FileIt is not affiliated with or endorsed by Immigration Department, the Government of the Hong Kong Special Administrative Region (ImmD) or any government. This page explains the form in general terms and is not legal, tax or immigration advice. Always read the official instructions, and check that you are using the edition the recipient accepts. Page last reviewed 2026-10-19.