Immigration, Refugees and Citizenship Canada (IRCC) — Passport Program Edition PPTC 203 (11-2025) E 2 pages

PPTC 203 — Declaration Concerning a Lost, Stolen, Inaccessible, Damaged or Found Canadian Travel Document

The declaration you complete when a Canadian passport or other travel document is lost, stolen, inaccessible, damaged or found again.

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PPTC 203 · Declaration Concerning a Lost, Stolen, Inaccessible, Damaged or Found Canadian Travel Document
The official Immigration, Refugees and Citizenship Canada (IRCC) — Passport Program form, edition PPTC 203 (11-2025) E — blank
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PPTC 203 (2025) Declaration Concerning a Lost, Stolen, Inaccessible, Damaged or Found Canadian Travel Document — page 1 of 2
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PPTC 203 (2025) Declaration Concerning a Lost, Stolen, Inaccessible, Damaged or Found Canadian Travel Document — page 2 of 2
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Fill this form online Blank PDF from Immigration, Refugees and Citizenship Canada (IRCC) — Passport Program

What is PPTC 203?

PPTC 203 is a declaration from the Passport Program of Immigration, Refugees and Citizenship Canada (IRCC). You use it to report what happened to a Canadian passport, certificate of identity or refugee travel document that was lost, stolen, has become inaccessible or was damaged, or that has been found after being reported. The current edition is PPTC 203 (11-2025) E; the French version is PPTC 203 F.

The form describes the document as issued, then asks either what happened to a document you no longer have (with police report or seizure details) or how a document you are enclosing was damaged or found, and why you need a replacement. A travel document declared lost, stolen, inaccessible, damaged or found is no longer valid and must not be used for travel.

FileIt guides you through the declaration, shows only the part that applies to you, checks that your explanations fit the printed lines, and prints your answers onto IRCC's official PDF. You sign it in ink and send it with your replacement passport application. FileIt does not submit anything.

Who fills it
The document holder, or a parent or legal guardian for a child's document
Given to
The Passport Program, with the replacement passport application
When
When a Canadian travel document is lost, stolen, inaccessible, damaged or found after being reported
Signatures
The applicant signs sections 1 and 4 in ink
Edition
PPTC 203 (11-2025) E

Who needs to fill out PPTC 203?

  • Anyone whose Canadian passport was lost or stolen at home or while travelling.
  • Parents whose child's Canadian passport was lost, stolen or damaged.
  • Travellers whose passport is inaccessible, for example still with a foreign embassy for a visa when they need to travel.
  • Holders of a water-damaged, torn or otherwise damaged passport who need a replacement.
  • Anyone who finds a passport they had already reported lost or stolen: it is no longer valid and must be returned.

When to use PPTC 203

  • When you apply to replace a lost, stolen, inaccessible or damaged Canadian travel document that had not expired (or you are not sure whether it had). In Canada, IRCC asks you to report a lost or stolen passport by phone at 1-800-567-6868 as soon as possible.
  • When a Canadian travel document that has not expired was reported lost, stolen, damaged or inaccessible: the passport application forms point you to PPTC 203.
  • When you find a document you already reported, so that it can be returned; you must not travel on it.

What you need before you start

  • The details of the document as issued: name, date and place of birth, and the document number, date and place of issue if you know them.
  • What happened, when and where the document was lost, stolen or last used, and what you did to recover it.
  • Any police report date, file number and police service name, or details of a seizure or surrender.
  • The damaged or found document itself, if you are enclosing it.
  • A completed passport application form if you need a replacement.

What’s on PPTC 203

The 2025 edition has 2 pages. FileIt asks for it in 4 parts:

  1. Section 1: Personal information as shown on the most recent Canadian travel documentApplicant
  2. Section 2: A valid document no longer in your possessionApplicant
  3. Section 3: A damaged or found documentApplicant
  4. Section 4: Declaration of applicantApplicant

How to fill out PPTC 203, step by step

1 Section 1: Personal information

Say whether the document was issued in your name or your child's, and give the name, sex, date and place of birth as shown on the most recent Canadian travel document, plus its number, date and place of issue if known. Sign and date it, and say whether you are submitting the document with the declaration: No leads to section 2, Yes to section 3.

2 Section 2: A document no longer in your possession

Explain in detail why you are not submitting the document and what happened to it, what you did to recover it, the date it was lost, stolen or became inaccessible, and when and where it was last used. Answer whether a police report was filed and whether the document was seized or surrendered. If either answer is yes, give the report date, number and law enforcement authority (section A). Always complete section B, then say whether any other identification documents were lost or stolen.

3 Section 3: A damaged or found document

Describe how the document was damaged or found and explain why you are applying for a replacement, with the date and place. If there isn't enough room, attach a separate signed and dated sheet.

4 Section 4: Declaration of applicant

Give your name, daytime phone number and date of birth, then sign in ink. You declare the statements are true and that you will return the document immediately if you ever regain possession of it.

Common mistakes to avoid

  • Giving a vague account: incomplete descriptions may delay or lead to refusal of the replacement.
  • Travelling on a passport after reporting it lost or stolen: once reported it is no longer valid.
  • Leaving section A empty after answering yes to the police report or seizure question.
  • Forgetting the passport application form itself: PPTC 203 does not replace it.
  • Not returning a found passport that was already reported.

After you fill it out

Print the PDF and sign sections 1 and 4 in ink.

Send it with your replacement passport application, the damaged or found document if you have it, and any police report. An administrative fee applies to replacing a lost or stolen document that had not expired.

Update the passport record in your FileIt vault: mark the old document as no longer valid and add the new passport and its expiry date when it arrives.

Fill out PPTC 203 online with FileIt

  1. Pick the person. Choose someone from People and FileIt fills in their name, date of birth, address and other details it already knows.
  2. Answer plain-language questions. One part of the form at a time, with the official help text beside each question — 41 fields in all. Your answers save as you go.
  3. Check the live preview. Watch your answers land on the real Immigration, Refugees and Citizenship Canada (IRCC) — Passport Program form, and let FileIt do any worksheet arithmetic.
  4. Generate the official PDF. FileIt prints your answers into the agency’s own PDF and files it in that person’s folder in your vault.

FileIt fills the form — it never files or submits anything for you. Deliver the finished form to whoever asked for it, the way the form’s instructions say.

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PPTC 203: frequently asked questions

What do I do if my Canadian passport is lost or stolen?

Complete PPTC 203 to declare it and apply for a replacement with the passport application form that fits your situation. Once reported, the passport is no longer valid, even if you find it later.

Do I need a police report for a lost or stolen passport?

The form asks whether a police report was filed. If it was, give its date, file number and the police service in section A. If not, explain why in section B.

Can I use my passport if I find it after reporting it lost?

No. A Canadian travel document reported lost, stolen, inaccessible or damaged is no longer valid. If you find it, declare it on PPTC 203 and return it.

Do I need PPTC 203 if my lost passport had already expired?

IRCC's lost, stolen or damaged passport page says that for an expired passport you don't need a special form: renew or apply for a new passport in the normal way. If you are not sure whether it had expired, include PPTC 203 with the application.

Does a replacement cost more?

The form notes an administrative fee for replacing a lost or stolen travel document that had not yet expired. Check current fees on Canada.ca/passport-fees.

Can I fill PPTC 203 for my child?

Yes. Choose "Child's name" in section 1, describe the child's document, and sign as the applicant parent or legal guardian.

Official sources

FileIt is not affiliated with or endorsed by Immigration, Refugees and Citizenship Canada (IRCC) — Passport Program or any government. This page explains the form in general terms and is not legal, tax or immigration advice. Always read the official instructions, and check that you are using the edition the recipient accepts. Page last reviewed 2026-09-28.

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