Sales & services 2 signers 3 pages 23 blanks to fill in

Swim Lessons Agreement Template

Level, schedule, health declaration and who watches the child on the poolside — agreed before the first lesson, signed from a phone.

Use this template — free See the agreement Signers don’t need an account
Swim lessons agreement
The blanks in brackets are what you fill in. FileIt adds each signer’s signature and date boxes.
Swim lessons agreement — page 1 of 3
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Swim lessons agreement — page 2 of 3
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Swim lessons agreement — page 3 of 3
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Use this template Fill in the blanks, name who signs, and send — from FileIt eSignature.

What is a swim lessons agreement?

Swim lessons carry more safety detail than most classes, and the conversation with parents needs to happen before anyone gets in the water. A swim lessons agreement records the level and schedule, what the course costs, and what happens to missed lessons — but it also collects an honest health declaration and makes clear that the instructor supervises the swimmer during the lesson, not before or after it.

This template covers group, semi-private, private and parent-and-child lessons, the level, day, time, pool and course block, the fee and whether pool entry is included, make-ups with a notice period and a per-block limit, cancellations by the pool, a health declaration with room for conditions and water confidence, illness rules, a short list of pool rules, the age below which a parent must stay in the building, hands-on support in the water, risk and emergencies, a photo choice, withdrawal and part-refunds.

Best for
Swim schools, independent swim instructors and leisure centre programs
Signed by
A parent or guardian (or an adult swimmer) and the school
Lesson types
Group, semi-private, private or parent and child
Length
About 3 pages, initialled on every page

When to use a swim lessons agreement

  • Enrolling a five-year-old in a ten-week learn-to-swim block
  • Parent and baby lessons where the adult is in the water
  • Private lessons for a nervous adult who never learned to swim
  • An instructor hiring pool time and teaching small groups
  • Stroke improvement for a child about to join a club

What you fill in

23 blanks, then the name and email of each person who signs: swim school or instructor, parent or adult swimmer.

1 The parties

  • Swim school or instructor*
  • School phone or email
  • Parent, guardian or adult swimmer*
  • Their mobile phone*

2 The swimmer

  • Swimmer's name (if a child)
  • Swimmer's age

3 The lessons

  • Lesson level*
  • Type of lesson* group lessons · semi-private lessons (2 to 3 swimmers) · private one-to-one lessons · parent and child lessons in the water
  • Day, time and length*
  • Pool*
  • Course or block*

4 Fees

  • Currency*
  • Fee for the course or block*
  • Fee is due*
  • Pool entry for the swimmer and spectators* is included in the fee · is paid separately at the pool

5 Missed lessons

  • Missed lessons* may be made up in another class at the same level, where there is space, within the same block · are not made up or refunded
  • Make-ups per block (up to)
  • Notice of an absence (hours)*

6 Supervision

  • During lessons, parents of children under*

7 Health

  • Health conditions, medication or allergies
  • Water experience and confidence

8 Other terms

  • Photos and video* Lessons are not photographed or filmed, except for an instructor's short teaching clip shown only to the Client · The School may use photos of the Swimmer in its own promotion, without the Swimmer's name
  • Governing law*

9 Who signs

  • Swim school or instructor signature and date, job title, initials on every page · The swim school, or the instructor teaching on their own.
  • Parent or adult swimmer signature and date, initials on every page · A parent or guardian for a swimmer under 18, or the adult swimmer themselves.

What the swim lessons agreement covers

  1. The lessons
  2. Fees
  3. Missed and cancelled lessons
  4. Health declaration
  5. Pool rules
  6. Supervision
  7. Risk and emergencies
  8. Progress and communication
  9. Photos, ending and general

Using the swim lessons agreement, step by step

1 Enter the swimmer

Add the parent or guardian, their mobile number for emergencies, and the child's name and age. Leave the child fields empty for an adult swimmer.

2 Set the lessons

Choose the lesson type and enter the level, day and time, the pool and the course block — for example 10 lessons from mid-September.

3 Fees and make-ups

Enter the course fee and when it's due, whether pool entry is included, and how missed lessons work: make-ups at the same level with notice, or none.

4 Health, supervision and send

Note any conditions or medication and the swimmer's confidence in water, set the age under which a parent must stay in the building, pick the photo option and send.

Tips before you send it

  • Ask about ear problems, epilepsy and breathing conditions directly — the health declaration names them so parents don't skip them.
  • Set the supervision age to match your pool operator's rules, which are often stricter than you'd guess.
  • If you hire pool time, check what the pool charges you before agreeing a refund policy.
  • Keep make-ups within the same block so classes don't overflow late in the term.

Sign it online in minutes

  1. Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
  2. Name who signs. Tick “This is me” for your own part. FileIt builds the PDF with every signature, date and initials box on the right line, and you can check or move anything before sending.
  3. Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in your vault and emailed to everyone.
Use the swim lessons agreement template — it’s free

Swim lessons agreement: frequently asked questions

Does the swim school watch my child before and after the lesson?

No. Under the template the school supervises the swimmer only during the lesson. A parent or named adult brings them to the poolside and collects them, and for younger children stays in the building throughout.

What if the pool closes a lesson?

If the school or the pool cancels a lesson for maintenance, water quality or an incident, the school offers a make-up or a credit. Lessons stopped part-way for lightning or an evacuation aren't refunded.

Can my child move up a level mid-course?

The school assesses swimmers in the first lesson and may move them to a better-suited level. Swimmers move up when they meet the skills for the next level, not on a timetable.

Is a swim lessons agreement signed online valid?

In most countries, including the US (ESIGN Act and UETA), the UK, the EU (eIDAS) and Canada, an electronic signature is generally valid for an ordinary services contract like this one. FileIt keeps an audit trail and a Certificate of Completion with the signed PDF as evidence of who signed and when.

Can I change the wording?

You fill in the blanks and choose the options on the setup page; optional clauses appear only when you fill them in. If you need different clauses, draft your own document and upload it to FileIt eSignature instead — you can still place the signature boxes in the editor.

Is this template free?

Yes. The template is free to use with the eSignature app in FileIt. The parent you send it to doesn't need a FileIt account to sign.

Use this template — free