FK 7206 — Employer statement on reassigning a pregnant employee (Utlåtande från arbetsgivare - Omplacering av en gravid anställd)

What is FK 7206 - Employer statement for pregnancy benefit (omplacering)?

In Sweden, an employee who can't keep doing her job late in pregnancy may get pregnancy benefit (graviditetspenning) from Försäkringskassan, the Swedish Social Insurance Agency. Försäkringskassan first needs to know whether her employer can reassign her. By law, a pregnant employee has the right to other duties in two situations: when her work is physically demanding and she can't continue it because of the pregnancy, or when she has been prohibited from continuing her usual work under the Work Environment Act. FK 7206 is the statement in which the employer answers.

The statement covers how she would have worked if she hadn't applied, and whether she can be reassigned: from which date, for whole days, part days or some days a week, and to which duties. If she can't be reassigned, it asks why not. Then comes either the work environment prohibition (part 5) or a detailed description of the physically demanding tasks and what you've done to ease them (part 6). The responsible manager or the person responsible for HR fills it in and signs it.

FileIt asks each question in English with the Swedish wording beside it. It pre-fills the employee's name and your company from your vault, and only shows the parts that apply. It checks the personal identity and organisation numbers and makes sure your descriptions fit the boxes. Your answers are printed into Försäkringskassan's own PDF and saved in your vault. You sign by hand and post it. FileIt never sends it.

Who needs to fill out FK 7206 - Employer statement for pregnancy benefit (omplacering)?

• Employers in Sweden whose pregnant employee has applied for pregnancy benefit.
• Managers of employees in physically demanding jobs, such as construction, care, cleaning, retail or warehouse work.
• Employers whose pregnant employee is barred from her usual work by Arbetsmiljöverket's rules on pregnant workers, for example because of chemicals, radiation or infection risks.
• HR departments that deal with Försäkringskassan on employees' behalf.

When to use FK 7206 - Employer statement for pregnancy benefit (omplacering)

• When Försäkringskassan needs the employer's view to decide a pregnancy benefit claim.
• Part 4 (reassignment) is always filled in, whatever the reason for the claim.
• Part 5 if the statement is about a prohibition under chapter 4, section 6 of the Work Environment Act.
• Part 6 if it's about physically demanding duties. Fill in both parts if both apply.

What you need before you start

• The employee's name and 12-digit personal identity number.
• Your company's name and organisation number.
• How she would have worked during the period: as in her contract, some other way, or not at all and why.
• Whether she can be reassigned, from when, to what extent and to which duties. Or the reason she can't be, and what you tried.
• For a prohibition: the date it applies from and the harmful tasks, substances or conditions behind it, plus any risk assessment or measurements.
• For physically demanding work: her duties, the demanding parts, what you've done to ease them, and whether help or aids are available.

What’s on FK 7206 - Employer statement for pregnancy benefit (omplacering)

The 2026 edition has 5 pages. FileIt asks for it in 8 parts:

1. 1. The employee (Den anställda)The pregnant employee
2. 2. The employer (Arbetsgivaren)Employer
3. 3. How would she have worked if she hadn't applied for pregnancy benefit? (Hur skulle den gravida ha arbetat ...?)Employer
4. 4. Can she be reassigned to other duties? (Kan den anställda omplaceras till andra arbetsuppgifter?)Employer
5. 5. Prohibition because of risks in the work environment (förbud mot arbete på grund av risker i arbetsmiljön)Employer
6. 6. Physically demanding duties (fysiskt ansträngande arbetsuppgifter)Employer
7. 7. Attachments (Vilka bilagor skickar du med?)Employer
8. 8. Employer's signature (Arbetsgivarens underskrift)Employer

How to fill out FK 7206 - Employer statement for pregnancy benefit (omplacering), step by step

1 1-2. The employee and the employer

Her name and personal identity number, then your company name and organisation number. FileIt also prints her personal identity number at the top of pages 2 and 3.

2 3. How she would have worked

Tick one option: according to her employment contract, in another way (say how), or not at all (say why). This is the extent she would have worked during the period the application covers.

3 4. Reassignment

Yes: the date it starts, the extent (whole days, part of the day, some whole working days a week with the number, or another split) and a description of her duties after the reassignment. No: explain why she can't be reassigned, what you've done to try, and why there are no other duties she can do.

4 5. Work environment prohibition

Tick that she is prohibited from continuing her work under a regulation issued under chapter 4, section 6 of the Work Environment Act, give the date it applies from, and describe the harmful tasks, substances or conditions behind it.

5 6. Physically demanding duties

Describe her duties and the situations that can come up in a working day, the physically demanding parts, and how you've tried to ease things. Then answer whether the duties can be changed for part of the day (and by how many hours), whether help from colleagues or work aids lets her avoid the demanding tasks, and whether she works alone or alongside others doing the same tasks. Each description has a box to tick if you give more detail in an attachment.

6 7-8. Attachments and signature

Tick the attachments you send, such as the documents behind a prohibition (a risk assessment or noise measurement) or anything else. Then add the date, phone and name in print. The responsible manager or HR person signs by hand.

Common mistakes to avoid

• Skipping part 4. Försäkringskassan needs it whatever the reason for the claim.
• Filling in neither part 5 nor part 6.
• Describing the duties too briefly. The guidance asks for as much detail as possible, including the situations that can come up during a working day.
• Saying she can't be reassigned without explaining what you tried and why no other duties exist.
• Having someone other than the responsible manager or HR person sign.
• Forgetting the attachments you said you would send, such as the risk assessment.

After you fill it out

Print the statement and have the responsible manager or HR person sign it in the Namnteckning box.

Add the attachments you ticked in parts 6 and 7.

Post it to Försäkringskassans inläsningscentral, 839 88 Östersund, the address printed on the form. FileIt doesn't send it.

Keep the filled copy in your FileIt vault with the employee's records.

FK 7206 - Employer statement for pregnancy benefit (omplacering): frequently asked questions

Official sources

• Blank form (PDF), published by Försäkringskassan (Swedish Social Insurance Agency): https://www.forsakringskassan.se/download/18.6ee1b669175da6fd958f42/1790578245231/7206-utlatande-fran-arbetsgivare-om-omplacering-av-en-gravid-anstalld.pdf
• Official instructions and guidance: https://www.forsakringskassan.se/arbetsgivare/blanketter-for-arbetsgivare
• Edition shown on this page: FK 7206 (016 F 005), 01.03 (checked 2026-10-19).

FileIt is not affiliated with or endorsed by Försäkringskassan (Swedish Social Insurance Agency) or any government. This page explains the form in general terms and is not legal, tax or immigration advice. Always read the official instructions, and check that you are using the edition the recipient accepts. Page last reviewed 2026-10-19.

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