Companies Registry, Hong Kong Edition Specification No. 1/2023 (December 2023) 7 pages

Form NR2 — Notice of Location of Registers and Company Records

The Companies Registry notice that says where a Hong Kong company keeps its statutory registers and company records, when that is not its registered office.

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Form NR2 (location of registers) · Form NR2 — Notice of Location of Registers and Company Records
The official Companies Registry, Hong Kong form, edition Specification No. 1/2023 (December 2023) — blank
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Fill this form online Blank PDF from Companies Registry, Hong Kong

What is Form NR2 (location of registers)?

A Hong Kong company must keep its statutory registers and company records, such as the register of members, the register of directors and the significant controllers register, at its registered office or at another place in Hong Kong allowed by regulation. Unless they have always been kept at the registered office, the notes on the form say the company must notify the Registrar of Companies on Form NR2 within 15 days after they are first kept elsewhere, and of any change of location.

The form lists eleven registers and records to tick, then either the full Hong Kong address where they are kept or that they have moved back to the registered office, with an effective date. A remarks box covers registers split between places, and a continuation sheet takes a second location. A registered non-Hong Kong company uses it for its register of charges and copies of instruments creating charges.

FileIt fills the bilingual form in English, ticks the boxes, counts the continuation sheet and strikes out the signing capacities that don't apply, on the Registry's own PDF. A director or the company secretary signs it by hand, and you deliver it yourself. FileIt never submits anything.

Deadline
Within 15 days after the registers are first kept at the place, or after a change (notes, item 3)
Signed by
A director or the company secretary; for a registered non-Hong Kong company also a manager or authorized representative
Delivered to
The Companies Registry, 14th floor, Queensway Government Offices, 66 Queensway, by post or in person
Language
Either Chinese or English, consistently; FileIt fills it in English
Edition
Specification No. 1/2023 (December 2023), 2 pages, a continuation sheet and notes

Who needs to fill out Form NR2 (location of registers)?

  • Hong Kong companies that keep registers or minutes with a company secretary, share registrar or office away from the registered office.
  • Companies moving their registers back to the registered office.
  • Registered non-Hong Kong companies keeping their charges records away from their principal place of business in Hong Kong.
  • Company secretaries and corporate service providers filing for client companies.

When to use Form NR2 (location of registers)

  • Within 15 days after the registers or records are first kept somewhere other than the registered office.
  • Within 15 days after they move to another place, or back to the registered office.

What you need before you start

  • The Business Registration Number (the first 8 digits of the Business Registration Certificate number) and the company name.
  • Which registers and records are kept at the place.
  • The full Hong Kong address of the place (no post office boxes or addresses outside Hong Kong), or the date they moved back to the registered office.
  • The name of the person signing and the presentor's contact details.

What’s on Form NR2 (location of registers)

The 2023 edition has 7 pages. FileIt asks for it in 6 parts:

  1. 1. The companyCompany officer
  2. 2A. Registers and company recordsCompany officer
  3. 2B. LocationCompany officer
  4. Continuation sheet: a second locationCompany officer
  5. SignatureCompany officer
  6. Presentor's referenceCompany officer

How to fill out Form NR2 (location of registers), step by step

1 1. Company

The Business Registration Number and the company name.

2 2A. Registers and records

Tick each register or record kept at the location, from the register of members to the copy of a management contract.

3 2B. Location

Either the Hong Kong address other than the registered office (flat, building, street, district), or 'changed to be kept at the registered office' with its effective date, plus any remarks.

4 Continuation sheet

For a second location, switch on the continuation part: it repeats 2A and 2B on page 3 and FileIt counts it on page 2.

5 Signature and presentor

The signer's name and capacity (FileIt strikes out the others), the date, and the presentor's reference box. Sign by hand.

Common mistakes to avoid

  • Giving an address outside Hong Kong or a post office box. The notes say they are not accepted.
  • Leaving out which part of a register is kept where, when it is split between places. Explain it in the remarks.
  • Mixing Chinese and English. The notes ask for one language throughout.
  • Forgetting to sign, or signing as a manager for a Hong Kong company. An improperly signed form is rejected.

After you fill it out

Sign the form and deliver it to the Companies Registry by post or in person. FileIt does not send it.

If you post it and the Registrar does not receive it, it does not count as delivered, so keep proof of delivery.

File the PDF in the company's folder in your FileIt vault.

Fill out Form NR2 (location of registers) online with FileIt

  1. Pick the person. Choose someone from People and FileIt fills in their name, date of birth, address and other details it already knows.
  2. Answer plain-language questions. One part of the form at a time, with the official help text beside each question — 53 fields in all. Your answers save as you go.
  3. Check the live preview. Watch your answers land on the real Companies Registry, Hong Kong form, and let FileIt do any worksheet arithmetic.
  4. Generate the official PDF. FileIt prints your answers into the agency’s own PDF and files it in that person’s folder in your vault.

FileIt fills the form — it never files or submits anything for you. Deliver the finished form to whoever asked for it, the way the form’s instructions say.

Start Form NR2 (location of registers) now — it’s free

Form NR2 (location of registers): frequently asked questions

Does every company need to file Form NR2?

No. Only when registers or company records are kept somewhere other than the registered office. If they have always been kept at the registered office, no notice is needed.

What about the significant controllers register?

It is one of the registers on the form. The notes explain when an existing company does not need to notify its location, for example when it has always been kept at the registered office.

What if records are kept in more than one place?

Use the continuation sheet for each further location and explain in the remarks which part is kept where. FileIt fills one continuation sheet.

Can a registered non-Hong Kong company use NR2?

Yes, for its register of charges and copies of instruments creating charges. 'Registered office' then means its principal place of business in Hong Kong, and a manager or authorized representative can sign.

Can I fill in Form NR2 online with FileIt?

Yes. FileIt fills the Companies Registry's own PDF in English and saves it in your vault. You sign it by hand and deliver it yourself.

Official sources

FileIt is not affiliated with or endorsed by Companies Registry, Hong Kong or any government. This page explains the form in general terms and is not legal, tax or immigration advice. Always read the official instructions, and check that you are using the edition the recipient accepts. Page last reviewed 2026-10-25.

Fill out Form NR2 (location of registers) online