Form SH06 — Notice of cancellation of shares

What is SH06 Notice of cancellation of shares?

When a limited company buys back its own shares and cancels them, it gives Companies House notice of the cancellation under section 708 of the Companies Act 2006. Form SH06 is that notice. A public company cancelling shares held by or for it under section 663 uses SH07 instead.

The form gives the date of cancellation and the shares cancelled, by class, number and nominal value. It then gives a statement of capital: the company's issued share capital immediately after the cancellation, one table per currency, with the prescribed particulars of the rights attached to each class. A director or other authorised officer signs it.

FileIt asks for each row once, works out the aggregate nominal values and the totals for each currency, adds the grand totals with different currencies shown separately, and prints everything onto Companies House's own SH06 PDF. Companies House lets you upload the form or post it, and FileIt never files it for you.

Who needs to fill out SH06 Notice of cancellation of shares?

• Private and public limited companies that have bought back and cancelled their own shares.
• Directors and company secretaries handling a share buyback, for example when a shareholder leaves.
• Not for a public company cancelling shares held by or for it under section 663: that's form SH07.

When to use SH06 Notice of cancellation of shares

• After the company has purchased its own shares and cancelled them.
• When you're filing on paper or uploading the form rather than another route.

What you need before you start

• The company number and exact registered name.
• The date the shares were cancelled.
• For each class cancelled: the number of shares and the nominal value of each.
• The company's issued share capital after the cancellation: each class, the number of shares and nominal value, per currency, and any amount unpaid.
• The rights attached to each class (voting, dividends, capital and redemption), usually from the articles of association.

What’s on SH06 Notice of cancellation of shares

The 2026 edition has 4 pages. FileIt asks for it in 9 parts, and it is signed by Company (director or authorised officer):

1. Section 1: Company detailsCompany (director or authorised officer)
2. Section 2: Date of cancellationCompany (director or authorised officer)
3. Section 3: Shares cancelledCompany (director or authorised officer)
4. Section 4: statement of capital, currency table ACompany (director or authorised officer)
5. Section 4: statement of capital, currency table BCompany (director or authorised officer)
6. Section 4: statement of capital, currency table CCompany (director or authorised officer)
7. Total issued share capitalCompany (director or authorised officer)
8. Section 5: Prescribed particulars of rights attached to sharesCompany (director or authorised officer)
9. Presenter information (optional)Presenter

How to fill out SH06 Notice of cancellation of shares, step by step

1 Sections 1 and 2: Company and date

The company number and name, then the date of cancellation.

2 Section 3: Shares cancelled

Up to 19 rows of class, number of shares cancelled and nominal value of each share.

3 Section 4: Statement of capital

The issued share capital immediately after the cancellation, one table per currency. FileIt multiplies the number of shares by the nominal value and adds up the totals and the grand totals.

4 Section 5: Prescribed particulars

For each class: voting rights, dividend rights, rights to capital including on winding up, and whether the shares are redeemable.

5 Section 6: Signature

Signed on behalf of the company by a director, secretary, person authorised, administrator, receiver or CIC manager.

Common mistakes to avoid

• Showing the share capital before the cancellation instead of immediately after it.
• Mixing currencies in one currency table.
• Leaving out the prescribed particulars for a class shown in the statement of capital.
• Using SH06 for shares held by or for a public company, which need SH07.
• Adding different currencies together in the grand total instead of showing them separately.

After you fill it out

Print the SH06, check every page, and have a director or other authorised person sign section 6.

Upload it to Companies House or post it to the address for your company's jurisdiction on gov.uk/companies-house/offices. Use continuation pages if you need more rows.

Update the company's register of members and keep a copy in the company's folder in FileIt.

SH06 Notice of cancellation of shares: frequently asked questions

Official sources

• Blank form (PDF), published by Companies House: https://assets.publishing.service.gov.uk/media/69e8991b20a498c16734add4/SH06_v8.0.pdf
• Official instructions and guidance: https://www.gov.uk/government/publications/notify-a-cancellation-of-shares-sh06
• Edition shown on this page: SH06 Version 8.0 (03/26) (checked 2026-10-25).

FileIt is not affiliated with or endorsed by Companies House or any government. This page explains the form in general terms and is not legal, tax or immigration advice. Always read the official instructions, and check that you are using the edition the recipient accepts. Page last reviewed 2026-10-25.

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