What is a drug and alcohol test consent?
A drug and alcohol policy says when testing can happen. This form is for the individual test: the moment an applicant reaches the pre-employment screen, or a manager asks an employee to test after an accident. Getting written consent on the day, with the reason and the result-sharing rules spelled out, protects the person tested and the employer.
The form names the employer and the person tested, whether they're an employee or an applicant, and the role. It records the reason (pre-employment, random, reasonable suspicion, post-accident, return to duty or follow-up) with optional details, what is tested and the sample, the substances screened, the collection site and laboratory, and who reviews positive results. It covers private collection and chain of custody, the chance to explain medicines, who receives results and how they're kept apart from the personnel file, asking for a copy or a retest, and what happens on refusal.
- Best for
- HR teams, safety-critical employers, staffing agencies
- Signed by
- The employee or applicant, and the employer
- Reasons covered
- Pre-employment, random, suspicion, post-accident, return to duty, follow-up
- Length
- 2 pages
When to use a drug and alcohol test consent
- Pre-employment screening after a conditional offer
- A breath and urine test after a forklift near miss
- Random testing for drivers under a written policy
- Return-to-duty and follow-up tests after a treatment programme
- Staffing agencies placing workers on safety-critical sites
What you fill in
15 blanks, then the name and email of each person who signs: employee or applicant, employer.
1 The parties
- Employer*
- Name of the person being tested*
- Employee or applicant* an employee · a job applicant
- Job title or role applied for*
2 The test
- Reason for the test* pre-employment screening · random testing under the employer's policy · reasonable suspicion · after a workplace accident or near miss · return to duty · follow-up testing
- Details of the reason (optional)
- Tests to be done* drug and alcohol · drug only · alcohol only
- Sample collected*
- Substances screened for (optional)
3 Collection and lab
- Collection site or collector*
- Testing laboratory*
- Who reviews positive results (optional)
4 Results
- Results go to*
- Employer's policy name (optional)
- Consequence of a refusal or positive result*
5 Who signs
- Employee or applicant signature and date · The person being tested.
- Employer signature and date, job title
What the drug and alcohol test consent covers
- Why the test is being done
- The test
- Medicines
- Who sees the result
- Refusing or a positive result
- Declaration
Using the drug and alcohol test consent, step by step
1 Who and why
Your company fills in from your account. Add the person's name, whether they're an employee or applicant, the role, and the reason. For suspicion or an accident, note the facts briefly.
2 The test
Choose drug, alcohol or both, describe the sample, and list the panel if you want it on record. Add the collection site, the lab and any medical review officer.
3 Results and refusal
Say who receives results, name your policy, and spell out the consequence of a refusal or confirmed positive.
4 Sign before collection
Send it to the person's phone to sign before they go to the collection site. You countersign, and the form is kept with your confidential HR records in FileIt.
Tips before you send it
- Testing law differs widely: some places limit random testing, cannabis testing or pre-offer tests. Check before you rely on this form.
- Keep test results separate from the general personnel file, with access limited to those who need them.
- Pair it with your drug and alcohol policy acknowledgement so the rules were agreed in advance.
- Give the person a real chance to explain a positive result before acting on it.
Sign it online in minutes
- Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
- Name who signs. Tick “This is me” for your own part. FileIt builds the PDF with every signature, date box on the right line, and you can check or move anything before sending.
- Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in your vault and emailed to everyone.
Drug and alcohol test consent: frequently asked questions
Does this replace a drug and alcohol policy?
No. The policy sets the rules for everyone; this form records consent to one particular test. Use it with the drug and alcohol policy acknowledgement.
Can the person refuse?
Yes, and the form says so. It also records the consequence you've set, such as a conditional offer being withdrawn or your disciplinary procedure applying.
Does the employer learn what medicines the person takes?
Not necessarily. The person can tell the collector or reviewer, doesn't have to tell the employer what a medicine is for, and gets to explain a positive result first.
Is drug testing legal where I am?
It depends on the place, the industry and the reason. The form says the employer is responsible for checking the test is lawful; it isn't legal advice.
Can the person sign on a phone at the collection site?
Yes. They need no FileIt account, and the signed PDF carries an audit trail and Certificate of Completion.