Property & rentals 2 signers 3 pages 32 blanks to fill in

RV Rental Agreement Template

Rent out your motorhome, campervan or travel trailer with mileage, generator hours, tanks, pets and damage settled before the keys change hands.

Use this template — free See the agreement Signers don’t need an account
RV rental agreement
The blanks in brackets are what you fill in. FileIt adds each signer’s signature and date boxes.
RV rental agreement — page 1 of 3
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RV rental agreement — page 2 of 3
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RV rental agreement — page 3 of 3
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Use this template Fill in the blanks, name who signs, and send — from FileIt eSignature.

What is a rV rental agreement?

An RV is a car, a house and a plumbing system in one, and renters are often driving something that size for the first time. Owners worry about awnings left out on the highway, slide-outs, scraped roofs, a full black tank on return and a generator run all night. Renters worry about breakdowns hundreds of miles from home and surprise charges on the deposit. Both are helped by an agreement that names every one of those things.

This template covers motorhomes, campervans, travel trailers, fifth-wheels and pop-ups. It records the RV, what's included, and for trailers whether the renter tows or you deliver. A full walk-through and check-out sheet at pick-up records mileage, generator hours, fuel, propane and existing damage. It names the approved drivers and a minimum age, then sets the nightly rate, included mileage and generator hours with extra charges, cleaning fee and deposit. Use rules cover smoking, occupancy and emptying tanks at dump stations. It also deals with pets, breakdowns and emergency repairs, damage including awnings and slide-outs, insurance and deductible, and cancellation.

Best for
Private RV owners and small motorhome rental businesses
Signed by
The owner and the renter
Charges
Nightly rate, mileage and generator allowances, cleaning, pets, deposit
Length
About 3 pages, initialled on every page

When to use a rV rental agreement

  • A family renting out their motorhome for the summer months it isn't used
  • A small rental fleet hiring out campervans for road trips
  • An owner delivering a travel trailer to a campsite for a week
  • A couple renting a pop-up camper for a festival weekend, with permission
  • An owner renting to friends who still want everything in writing

What you fill in

32 blanks, then the name and email of each person who signs: owner, renter.

1 The parties

  • Owner (your business or name)*
  • Owner phone during the rental*
  • Renter's full name*
  • Renter's home address*

2 The RV

  • Type of RV* motorhome · campervan · travel trailer · fifth-wheel trailer · pop-up camper
  • Year, make, model and length*
  • VIN and plate*
  • Sleeps (maximum people)*
  • Included equipment
  • Tow vehicle (trailers only) The Renter tows with their own vehicle, which must be rated for the trailer's weight. · The Owner delivers the trailer to the campsite and collects it.

3 The rental

  • Pick-up date*
  • Pick-up time*
  • Return date*
  • Return time*
  • Pick-up and return location*
  • Approved drivers*
  • Minimum driver age*

4 Fees

  • Currency*
  • Nightly rate*
  • Number of nights*
  • Miles or km included per night
  • Each extra mile or km
  • Generator hours included per night
  • Each extra generator hour
  • Cleaning or prep fee
  • Security deposit*

5 Insurance

  • Insurance* The Owner's RV rental insurance covers the rental · The Renter must insure the RV for the rental
  • Renter pays up to (deductible)

6 Rules

  • Pets* No pets · Pets allowed with the Owner's approval, for the pet fee below
  • Pet fee
  • Full refund if cancelled at least (days before pick-up)*
  • Governing law*

7 Who signs

  • Owner signature and date, job title, initials on every page · The owner of the RV, or the rental business.
  • Renter signature and date, initials on every page · The person renting the RV, responsible for every driver and passenger.

What the rV rental agreement covers

  1. The RV
  2. Rental period and drivers
  3. Fees
  4. Security deposit
  5. Use, cleaning and tanks
  6. Pets
  7. Breakdowns, accidents and damage
  8. Cancellation
  9. Liability and general

Using the rV rental agreement, step by step

1 Describe the RV

Choose the type, then enter the year, make, model, length, VIN and plate, how many it sleeps and what's included. For trailers, say whether the renter tows or you deliver.

2 Dates and drivers

Set the pick-up and return dates, times and place, the approved drivers and the minimum age.

3 Fees and allowances

Enter the nightly rate and number of nights, the included mileage and generator hours with their extra charges, any cleaning fee and the security deposit.

4 Insurance, pets and send

Say whose insurance covers the rental and the renter's deductible, decide on pets, set the full-refund cancellation window and send it for signature.

Tips before you send it

  • Confirm your insurance covers renting the RV out. Personal policies often don't, and peer-to-peer platforms may offer their own cover.
  • Do the walk-through slowly, and film it. Most damage claims come from awnings, slide-outs and roof scrapes the renter didn't know to watch for.
  • Photograph the odometer, generator hour meter, fuel and propane gauges at pick-up and return.
  • Leave a laminated quick guide inside: dump station steps, slide-out order, and your phone number.

Sign it online in minutes

  1. Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
  2. Name who signs. Tick “This is me” for your own part. FileIt builds the PDF with every signature, date and initials box on the right line, and you can check or move anything before sending.
  3. Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in your vault and emailed to everyone.
Use the rV rental agreement template — it’s free

RV rental agreement: frequently asked questions

How are mileage and generator use charged?

You set an allowance per night for each, totalled across the rental, and a price for each extra mile or kilometre and each extra generator hour. Leave them empty for unlimited, or for a trailer without a generator.

What if the RV breaks down?

The renter stops safely and calls you, and doesn't have repairs done without your approval except a small emergency repair needed to keep travelling safely, which you repay against a receipt. Breakdowns from normal wear are your responsibility; you repair or replace the RV where you can, or refund the nights lost.

Who pays for damage to the awning or slide-outs?

The renter is responsible for damage during the rental other than normal wear and tear, including awnings and slide-outs not retracted before driving. Where your insurance covers it, they pay up to the deductible.

Can an RV rental agreement be signed online?

Yes, in most places an e-signature is valid for an ordinary rental contract like this — in the US (ESIGN Act and UETA), the UK, the EU (eIDAS) and Canada. FileIt stores the signed PDF with an audit trail and a Certificate of Completion.

Is this template free?

Yes. It's free to use with FileIt's eSignature app, and your renter signs from a link without an account.

Use this template — free