Property & rentals 2 signers 2 pages 17 blanks to fill in

Notice of Planned Works Template

Scaffolding next week? Tell tenants what's happening, when, and how it affects them, and get a signed acknowledgement from every household.

Use this template — free See the agreement Signers don’t need an account
Notice of planned works
The blanks in brackets are what you fill in. FileIt adds each signer’s signature and date boxes.
Notice of planned works — page 1 of 2
Page 1 of 2
Notice of planned works — page 2 of 2
Page 2 of 2
Use this template Fill in the blanks, name who signs, and send — from FileIt eSignature.

What is a notice of planned works?

Tenants put up with a lot more disruption when they know about it in advance. A surprise water shut-off or a stranger at the bedroom window creates complaints; the same work announced clearly, with dates and a contact, usually goes ahead without fuss.

This template describes the works and, if you like, why they're needed and who is doing them. It gives start and finish dates and working hours, says whether workers need to come into the home and when, lists what the tenant should move or prepare, and sets out the noise, closures and utility shut-offs to expect. You can note any rent reduction or other help, invite tenants with particular needs to speak up, and give a contact for problems during the works.

Best for
Planned repairs, upgrades or renovation in an occupied rental or building
Signed by
Landlord or manager; each tenant acknowledges receipt
Covers
Works, dates, hours, access, disruption, shut-offs, contact
Length
2 pages

When to use a notice of planned works

  • Replacing windows or a roof across an apartment block
  • A kitchen or bathroom refit in a single rented home
  • Repainting stairwells and corridors
  • Replacing a boiler or water main with a planned shut-off
  • Facade or balcony repairs needing scaffolding

What you fill in

17 blanks, then the name and email of each person who signs: landlord, tenant.

1 The tenancy

  • Date of this notice*
  • Landlord or manager*
  • Tenant name(s)*
  • Rented property (including unit number)*

2 The works

  • What work is planned*
  • Why (optional)
  • Contractor (optional)

3 Timing

  • Works start*
  • Expected finish*
  • Working hours*

4 Access

  • Access needed to the tenant's home* Workers will need to enter your home during the works. · Workers will not need to enter your home. The works are in shared areas or outside only.
  • Access dates and rooms (optional)
  • What the tenant should do beforehand (optional)

5 Disruption

  • Disruption to expect*
  • Utility shut-offs (optional)
  • What the landlord will do to help (optional)
  • Contact for questions*

6 Who signs

  • Landlord signature and date, job title · The landlord, building manager or managing agent giving notice.
  • Tenant signature and date · A tenant affected by the works. Send a separate copy to each household.

What the notice of planned works covers

  1. The works
  2. When
  3. Access to your home
  4. Disruption
  5. Questions and problems
  6. Tenant's acknowledgement

Using the notice of planned works, step by step

1 Identify the home

Enter the landlord or manager, the tenant and the unit.

2 Describe the works

Say what's being done, add a reason and contractor if useful, then set the start date, expected finish and working hours.

3 Explain access and disruption

Choose whether workers need to come in, give the dates and rooms, list what tenants should prepare, describe the disruption and any shut-offs, and note any help on offer.

4 Send to each household

Add a contact for questions, sign, and send one copy per unit. FileIt shows who has opened and acknowledged it.

Tips before you send it

  • Check your lease and local law for the notice needed before works that require entry or cause major disruption.
  • Give realistic dates and say they may shift; it's easier than explaining a missed finish date.
  • Put up a matching notice in shared areas for visitors and anyone who missed the email.
  • Keep the signed acknowledgements with the contractor's quote in your vault in case of a later complaint.

Sign it online in minutes

  1. Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
  2. Name who signs. Tick “This is me” for your own part. FileIt builds the PDF with every signature, date box on the right line, and you can check or move anything before sending.
  3. Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in your vault and emailed to everyone.
Use the notice of planned works template — it’s free

Notice of planned works: frequently asked questions

Does the tenant have to agree to the works?

The tenant's signature only confirms they received the notice. Whether you can carry out the works, and with how much notice, depends on the lease and local law.

Can I offer a rent reduction in this notice?

Yes. The optional help field lets you state a reduction, alternative facilities or anything else you're offering. The notice also says it doesn't limit any compensation the law already gives.

What if an access date doesn't suit the tenant?

The notice asks them to contact you and agree another time where the schedule allows.

Is an e-signed acknowledgement enough proof the tenant was told?

It is good evidence of receipt in most places: FileIt records when the notice was sent, opened and signed. Where the law prescribes how a notice must be delivered, follow that too.

Use this template — free